Top AI Prompts for Pareto Analysis with ClickUp Brain

List the 5 main factors contributing to 80% of project delays based on the ‘Q1 Project Review’ document.

Use Case: Quickly pinpoint bottlenecks impacting timelines.

ClickUp Brain Behaviour: Analyzes linked documents to extract primary causes and rank their impact.

What are the leading 3 client segments generating 80% of sales in the ‘Annual Sales Report’?

Use Case: Focus marketing efforts on high-value customer groups.

ClickUp Brain Behaviour: Summarizes sales data to highlight top-performing segments.

Create a summary of the top 5 feature requests accounting for most user feedback, referencing ‘User Feedback Q2’ notes.

Use Case: Align product roadmap with user priorities.

ClickUp Brain Behaviour: Extracts and organizes frequent requests into a clear brief.

Summarize the 4 main issues responsible for 80% of support tickets from the ‘Helpdesk Logs’ document.

Use Case: Target improvements to reduce customer complaints.

ClickUp Brain Behaviour: Identifies recurring problems and compiles a prioritized list.

List the top 3 departments consuming 80% of the budget in the ‘Finance Overview’ doc.

Use Case: Guide budget adjustments to maximize ROI.

ClickUp Brain Behaviour: Extracts spending patterns and highlights major cost centers.

From the ‘Process Mapping’ document, generate a checklist of the 5 steps causing most delays.

Use Case: Simplify processes by focusing on critical slow points.

ClickUp Brain Behaviour: Converts identified bottlenecks into actionable checklist items.

Summarize the 3 most frequent complaints from ‘Customer Feedback Q3’ that affect satisfaction.

Use Case: Improve service quality by addressing key pain points.

ClickUp Brain Behaviour: Extracts common themes and presents them clearly.

From the ‘Sales Pipeline’ doc, list the 4 main reasons deals stall.

Use Case: Enhance closing rates by resolving top barriers.

ClickUp Brain Behaviour: Analyzes pipeline notes to pinpoint frequent deal blockers.

Summarize which 3 marketing channels drive 80% of qualified leads according to ‘Campaign Analytics’.

Use Case: Allocate budget to the most effective channels.

ClickUp Brain Behaviour: Extracts performance data and ranks channels accordingly.

List the top 5 defects causing 80% of returns from the ‘Quality Control’ reports.

Use Case: Target manufacturing fixes to reduce returns.

ClickUp Brain Behaviour: Identifies defect patterns and compiles a prioritized list.

From ‘Employee Performance’ docs, summarize the 3 tasks consuming 80% of time with low output.

Use Case: Reallocate efforts to boost efficiency.

ClickUp Brain Behaviour: Extracts time-use data and highlights low-impact activities.

Identify the 4 skill gaps causing 80% of errors from ‘Training Assessments’.

Use Case: Focus learning programs where they matter most.

ClickUp Brain Behaviour: Summarizes assessment results into clear training priorities.

List the 5 products accounting for 80% of stock shortages in ‘Inventory Reports’.

Use Case: Prevent stockouts by focusing on critical items.

ClickUp Brain Behaviour: Analyzes inventory data to highlight problem SKUs.

Summarize the 3 reasons behind 80% of customer churn from ‘Retention Analysis’.

Use Case: Develop strategies to keep key customers.

ClickUp Brain Behaviour: Extracts churn drivers and presents actionable insights.

From ‘Bug Tracker’ docs, list the 5 bugs causing 80% of user complaints.

Use Case: Prioritize fixes to improve user experience.

ClickUp Brain Behaviour: Identifies critical issues and organizes them by impact.

Specify the focus of your Pareto Analysis

Broad prompts yield vague results. Include details like problem area (e.g., “customer complaints” or “production delays”), timeframe (e.g., “last quarter” or “past year”), or data source (e.g., “support tickets” or “manufacturing logs”).

Example: “Identify the top 20% causes of defects in Q1 production batches.”

Leverage AI to rank and contrast factors

AI excels at distinguishing key contributors. Frame prompts as comparisons to highlight which issues have the greatest impact or frequency.

Example: “Compare defect rates between supplier A and supplier B in the last six months.”

Phrase prompts as specific tasks for actionable insights

Instead of vague requests, ask AI to deliver targeted results that support decision-making.

Example: “Generate a Pareto chart showing top reasons for delayed shipments, emphasizing actionable solutions.”

Specify the format to enhance usability

Whether you need ranked lists, charts, or summary tables, clearly state your preferred output style.

Example: “Provide a bullet list of the five most frequent customer complaints with corresponding percentages.”