Top AI Prompts for Editing and Proofreading

Use Case: Accelerates headline brainstorming by leveraging existing content insights.

ClickUp Brain Behaviour: Analyzes linked documents to extract key themes and suggests compelling headline options.

Use Case: Improves writing quality by pinpointing frequent errors.

ClickUp Brain Behaviour: Scans text for grammatical inconsistencies and highlights areas needing correction.

Use Case: Ensures consistent tone and formatting across all content.

ClickUp Brain Behaviour: Extracts key style rules and presents them in a concise, easy-to-reference format.

Use Case: Helps editors focus on frequent problems to improve future drafts.

ClickUp Brain Behaviour: Aggregates comments and identifies patterns in editorial feedback.

Use Case: Enhances reader engagement through clearer, more accessible language.

ClickUp Brain Behaviour: Analyzes text complexity and recommends specific adjustments.

Use Case: Standardizes the proofreading process to avoid missed errors.

ClickUp Brain Behaviour: Transforms checklist items into actionable tasks within ClickUp.

Use Case: Keeps editorial teams updated on best practices and innovations.

ClickUp Brain Behaviour: Synthesizes insights from multiple documents to highlight key trends.

Use Case: Aligns content with reader expectations and brand voice.

ClickUp Brain Behaviour: Identifies recurring themes and preferences from survey data.

Use Case: Boosts search visibility with optimized summaries.

ClickUp Brain Behaviour: Applies tone and length guidelines to generate effective meta descriptions.

Use Case: Ensures editorial content meets updated legal and ethical requirements.

ClickUp Brain Behaviour: Reviews compliance documents and highlights critical updates.

Use Case: Maintains consistency and professionalism in academic and formal writing.

ClickUp Brain Behaviour: Extracts and organizes citation guidelines into clear instructions.

Use Case: Streamlines the sign-off process to prevent overlooked steps.

ClickUp Brain Behaviour: Converts workflow steps into a structured checklist within ClickUp.

Use Case: Identifies improvements to ensure messaging effectiveness.

ClickUp Brain Behaviour: Analyzes multiple versions and summarizes differences and recommendations.

Use Case: Guides content adjustments based on audience input.

ClickUp Brain Behaviour: Extracts and prioritizes feedback themes from diverse sources.

Use Case: Targets specific areas for editorial training and revision.

ClickUp Brain Behaviour: Identifies recurring errors and inconsistencies across documents.

Define the type of document and editing focus

Vague prompts yield broad suggestions. Always mention the document type (e.g., “academic paper,” “marketing copy”), editing goals (e.g., “clarify arguments,” “improve tone”), or target audience (e.g., “business professionals,” “general readers”).

Example: “Suggest improvements for clarity and flow in a blog post aimed at novice writers.”

Ask AI to contrast different edits

AI excels at distinguishing nuances between alternatives. Use prompts like “compare version A vs version B” to evaluate phrasing options, tone adjustments, or grammar corrections.

Example: “Compare the formality levels of these two email closings for a client update.”

Focus on the specific task you want AI to accomplish

Instead of generic requests like “Proofread this,” specify the desired outcome:

Example: “Edit this article to enhance readability and eliminate passive voice.”

Specify how you want the suggestions presented

Whether you need a list of corrections, annotated text, or summary notes, clarify the format for better results.

Example: “Provide a bullet-point list of grammar errors with explanations for each.”