Employee one-on-one meetings are essential for cultivating successful teams. Regularly scheduled check-ins help your team stay in sync, collaborate better, and track progress on goals.
ClickUp's Employee One on One Template is designed to help you:
- Set and track progress on both individual and team objectives
- Create an open dialogue between managers and employees
- Organize notes, feedback, and resources from each meeting
This template makes it easy for you to get the most out of employee one-on-ones, helping you build better relationships with your team and create a more productive work environment.
Benefits of an Employee One on One Template
Having regular one-on-one conversations between managers and their employees is a powerful tool for building trust, improving communication, and developing a strong team. Employing an employee one-on-one template can help you to:
- Create a consistent structure for each meeting
- Encourage open dialogue between managers and their direct reports
- Ensure that individual goals and objectives are being discussed
- Provide a space to discuss challenges and celebrate successes
Main Elements of an Employee One on One Template
ClickUp's Employee One on One Template is designed to help you set up and manage one-on-one meetings with employees. This Doc template includes:
- Custom Statuses: Create tasks with various custom statuses to keep track of the progress of each one-on-one meeting
- Custom Fields: Categorize and add attributes to manage your one-on-one meetings and provide visibility to the team
- Custom Views: Start with this Doc template and build out your ClickUp workflow which includes List, Gantt, Workload, Calendar, and more
- Project Management: Improve employee meetings with time tracking capabilities, task dependencies, reminders, emails, and more
How to Use an Employee One on One Template
Having regular one-on-one conversations with employees is an important part of any manager's job. It's a great way to foster open communication and build trust between the manager and the employee. If you're looking for a way to structure these conversations, the Employee One-on-One Template is a great starting point. Here are the steps you can take to use it:
1. Set up the meeting
Send out an invitation to your employee for a one-on-one meeting. Provide the date, time, and location, and ask them to review and complete the Employee One-on-One Template prior to the meeting..
Use Calendar view in ClickUp to plan out the meeting and add any relevant notes for the employee.
2. Complete the template
Review and complete the Employee One-on-One Template prior to the meeting. This will help you to focus on the topics that are most important to your employee and ensure that you cover them during the conversation.
Create tasks in ClickUp to help you keep track of the topics that need to be discussed.
3. Have the meeting
The meeting should consist of discussing the topics in the template, as well as any additional topics that may come up. Be sure to give your employee an opportunity to express their thoughts and ideas, and offer solutions and feedback where appropriate..
Take notes of the conversation and use the Board view in ClickUp to organize them into categories.
4. Follow up
After the meeting, go over your notes and make sure to follow up on any action items that were discussed in the meeting. Assign tasks to the relevant employees in ClickUp and set deadlines so that everyone knows what needs to be done and when it needs to be done by.
5. Track progress
Track the progress of any tasks that were assigned during the meeting. This will help you ensure that everything is getting done on time and that the goals are being met.
Use the Gantt Chart view in ClickUp to monitor task progress and make sure that everything is on track.
6. Schedule the next meeting
Schedule the next one-on-one meeting with your employee. This will help to ensure that you're keeping an open dialogue and continue to foster trust and collaboration between you and your employee.
Set a recurring task in ClickUp to remind you when it's time to schedule the next one-on-one meeting.
Get Started with ClickUp's Employee One on One Template
Managers and supervisors can use this Employee One on One Template to help everyone stay on the same page when it comes to scheduling and organizing regular meetings with employees.
First, hit “Add Template” to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you’d like this template applied.
Next, invite relevant members or guests to your Workspace to start collaborating.
Now you can take advantage of the full potential of this template to facilitate one-on-one meetings with employees:
- Create a project for each employee to track their progress
- Assign tasks to team members and designate a timeline
- Collaborate with stakeholders to discuss objectives and set goals
- Organize tasks into categories to keep track of progress
- Set up notifications to stay up-to-date on progress
- Hold regular meetings to discuss progress and any issues
- Monitor and analyze tasks to ensure maximum productivity