Whether you’re running a K-12 school or an institution of higher education, keeping everyone safe, productive, and supported is no small feat. As a school coordinator, it can be tough managing all university-related activities, especially if you’re running everything out of a paper planner, whiteboard, or mental list.
Let’s inject some sanity into the university management process, shall we?
Software is the easiest way to manage your students, facility operations, staff, and more. Keep your performance data in one place, automate finicky work orders, and create productivity-optimized workflows with the right university facilities management software. 🛠️
However, there are a lot of university management software solutions on the market, and choosing the right option is far from easy. In this guide, we’ll share a quick checklist to help you find the right university management software and our top nine fave software picks of 2024.
What Should You Look for in University Facilities Management Software ?
Every institution has different needs, but these essential features are serious sanity-savers for school coordinators:
- Add-on modules: We love modular university management system software because you can customize the management systems to do exactly what you need. Look for modules that manage all aspects of school management, including enrollment, student information, course and curriculum management, fee management, and attendance management
- Cloud-based solutions: On-premises solutions are expensive and dated. If possible, go with a cloud-based university facilities management software that you can access from anywhere. All you need is an internet connection to monitor everything from student performance to general upkeep
- Workflow optimization: You’ve got a lot on your plate, so let the university management system do some of the heavy lifting for you. Go with tools that offer workflow automation to manage academic and administrative resources in one place for the ultimate education management system.
Use ClickUp Docs to create syllabi, build knowledge bases or wikis, and store lecture details. Students might not get their homework in on time, but ClickUp tasks make it a lot easier for students—and faculty, for that matter—to remember deadlines. 👀
Instead of siloing communications in emails or Slack messages, pull all of your conversations into ClickUp Chat to speak with individuals or groups. You can even connect your email to ClickUp and convert messages into tasks with a single click.
For example, ClickUp makes it a cinch to submit orders to your maintenance teams—stopping HVAC breakdowns in their tracks.
Oh, and you don’t need to spend hours designing and formatting dashboards, reports, and other documents ever again. ClickUp templates make it a cinch to create clear, professional documents and dashboards in no time.
Use the ClickUp University Management System Project Proposal Template to track everything from enrollment to staff performance evaluations to expense tracking.
ClickUp best features
- ClickUp offers academic discounts to students, administrators, and educators
- Build custom forms for the admissions process, coursework submissions, and more
- Use ClickUp AI t Sweedu bills itself as a complete enterprise resource platform (ERP) software for education. Based in India, this company supports internal and external communications, class attendance management, and even university facility management solutions like package tracking.
Sweedu best features
- Sweedu supports security features like biometric scanners, gates, ID cards, RFID scanners, and more
- Submit IT work orders, facility maintenance requests, and any other issues in one platform
- Send SMS or WhatsApp messages to students, staff, and parents
- Accept payments for school lunches, nurse fees, and more through Sweedu’s online payment gateway
- Use the Sweedu mobile app for Android or iOS
Sweedu limitations
- It’s based out of India, so if you’re in the U.S., the support response times might not be that great
- Sweedu doesn’t have a lot of reviews compared to other university management system options in this list
Sweedu pricing
- Contact for pricing
Sweedu ratings and reviews
- G2: N/A
- Capterra: N/A
3. HDSchool
via Hyper Drive Hyper Drive is a technology company that makes products for salons, restaurants, warehouses, and, of course, schools. HDSchool helps you manage student records and data, check out books at the library, manage attendance, track time logs, and much more. 📚
HDSchool best features
- Fee management for tuition, cafeteria costs, and uniform fees
- Assign homework and send students SMS or email reminders
- Generate school-wide schedules for each class and effortlessly manage lunch breaks to ensure coverage
- Process payroll for both teachers and non-teaching staff
- Library management software to easily keep track of media
HDSchool limitations
- HDSchool doesn’t have a lot of reviews
- They make software for various industries, so they might not be as well-versed in the needs of K-12 or university maintenance processes
HDSchool pricing
- Contact for pricing
HDSchool ratings and reviews
- G2: N/A
- Capterra: N/A
4. Gibbon
via Gibbon It might not be the fanciest solution on the block, but Gibbon is a free, open-source school management platform made by educators, for educators. Use Gibbon to collect data on student performance, give all stakeholders access to a single platform, and translate content into 22 different languages.
Gibbon best features
- Since it’s open-source, you can modify this university management software as needed
- Extend Gibbon’s functionality with open-source modules for badging, alumni management, class enrollment, clinic scheduling, help desk, policies, and more
- Use Smart Blocks to quickly plan lessons with multimedia sources
- View schedules for all teachers and students at once
- Add administrative modules for asset management, work requests, and service management for all of your properties
Gibbon limitations
- Gibbon’s reviews are a mixed bag
- Users say it’s hard to get timely updates or meaningful tech support
Gibbon pricing
- Free
Gibbon ratings and reviews
- G2: 3.5/5 (1 review)
- Capterra: 4.5/5 (2 reviews)
5. Infinite Campus
via Infinite Campus Infinite Campus is a type of university facilities management software solution for managing student analytics, digital learning, vendor management, process improvement , and budgeting data.
If you want more support, Infinite Campus also offers training, dedicated support, technical services, and implementation for an additional fee.
Infinite Campus best features
- This student information system (SIS) handles online learning, food service, payment processing, and district communications
- Infinite Campus uses specialized predictive algorithms to identify students at risk of dropping out
- Build online webinars with its fully integrated learning management system (LMS)
- Eliminate manual attendance-taking for improved accuracy
Infinite Campus limitations
- Infinite Campus doesn’t have the best ratings
- You’ll still need a separate task management openSIS is a cloud-hosted university management software that simplifies the onboarding process and speeds up time to value. This platform handles everything from student interventions to staff databases to billing and discipline management.
Work on lesson plans, take attendance, and manage all school facilities needs in one organized platform .
openSIS best features
- openSIS rarely has downtime, with a 99.99% uptime guarantee
- Build a custom dashboard that displays key notifications and metrics
- Build a searchable course catalog
- This university facilities management software simplifies classroom data logging, complete with features for capacity management, floor plans, workflow documentation EduSys supports nearly 1 million students across 900 schools in 11 countries. It’s an all-in-one ERP solution, CRM , and LMS that blends resource management, online learning, and student data management in one neat package.
It might not be the fanciest solution, but EduSys simplifies day-to-day activities like library checkouts, payroll, alumni management, and smart ID cards.
EduSys best features
- View real-time attendance data
- Integrate biometric and RFID devices into your physical building
- Grade homework and issue report cards from the same platform
- If you work at a school with multiple locations or franchises, use EduSys Multi-Branch Management for easier operations management
EduSys limitations
- EduSys doesn’t have a lot of reviews
It has a lot of features, but even then, it doesn’t track administrative tasks, so you’ll still need a separate project management solution
EduSys pricing
Contact for pricing
EduSys ratings and reviews
- G2: N/A
- Capterra: N/A
8. Edumarshal
via Edumarshal Edumarshal is a cloud-based ERP and university management software with nearly 50 modules and 24/7 support. For colleges and universities, Edumarshal handles admission management, academics, and even lab exam management.
Its K-12 school management solution has features like a centralized syllabus manager, classroom management, schedule management, attendance, and much more. 🙌
Edumarshal best features
- Extend Edumarshal features with modules for finance management, reporting, communications, human resources, and student management
- Quickly view student performance at a high level with color-coded reports
- Create a custom portal for educator and staff training
- Edumarshal supports transport and fleet management, complete with real-time vehicle tracking
Edumarshal limitations
- It has a lot of features, but this platform still lacks a cohesive way for administrators to manage their workloads
- Edumarshal doesn’t have a lot of reviews
Edumarshal pricing
- Contact for pricing
Edumarshal ratings and reviews
- G2: N/A
- Capterra: N/A
9. feKara
via feKara feKara is a free university management software that manages everything from admissions to report cards. It bills itself as an all-in-one solution for school administration that can handle academic planning, financial planning, and custom student and parent portals.
feKara best features
- Extend feKara’s functionality with modules for attendance, admissions, timetable management, transportation, and library management
- feKara is available via the web and Android or iOS mobile devices
- Need to serve a diverse student population? feKara supports multiple languages and offers translation tools
- Easily transition to virtual classes with feKara’s Zoom integrations and custom alerts
feKara limitations
- Several users report slow or unresponsive customer service
- The free tier only supports 50 students
feKara pricing
- Free
- Monthly Unlimited: $39.50/month for 600 students and unlimited teachers
- Yearly Unlimited: $100/year for 600 students and unlimited teachers, plus a $295 setup fee
feKara ratings and reviews
- G2: 5/5 (1 review)
- Capterra: 4/5 (6 reviews)
Streamline Your Educational Facility: Go With ClickUp
Enhance productivity among your school’s admin and staff by streamlining tasks and using adaptable ClickUp Views to organize and monitor all work types
Whether you need to get control over your operating costs or you want to recommit to student success, the right school workplace management tool will get you where you need to go. The options listed here are well and good, but when you need a solution that does it all and then some, go with ClickUp. ✨
We make it easy—and, dare we say, fun?—to manage your school’s physical real estate, virtual learning, daily to-dos, team members’ schedules, curriculum, and more in a single platform.
But don’t take our word for it: try ClickUp for yourself to see the difference. Create your free ClickUp Workspace now —no credit card required.