And why ClickUp? Because it approaches work differently. It\u2019s a project management tool where tasks, timelines, docs, automation, and reporting converge into one space.<\/p>\n\n\n\n
So, let\u2019s get started! \ud83c\udfaf<\/p>\n\n\n
- Why Migrate from Notion to ClickUp?<\/a><\/li>
- What You Can Safely Migrate from Notion<\/a><\/li>
- What Does NOT Migrate Automatically<\/a><\/li>
- Pre-Migration Checklist<\/a><\/li>
- How to Migrate from Notion to ClickUp (Step-by-Step)<\/a><\/li>
- Mapping Notion Elements to ClickUp (What Goes Where)<\/a>
- Notion pages > ClickUp Docs<\/a><\/li>
- Databases > Lists<\/a><\/li>
- Properties > Custom Fields<\/a><\/li>
- Notion views > ClickUp Views<\/a><\/li>
- Templates and workflows > ClickUp templates<\/a><\/li><\/ul><\/li>
- Post-Migration Setup for Smooth Adoption<\/a><\/li>
- Common Migration Mistakes to Avoid<\/a><\/li>
- Final Tips for a Successful Migration from Notion to ClickUp<\/a><\/li>
- When You Should NOT Migrate from Notion<\/a><\/li>
- Frequently Asked Questions (FAQ)<\/a><\/li><\/ul>\n\t\t\t<\/div>\n\t\t<\/div><\/div>\n\n\n
Why Migrate from Notion to ClickUp?<\/strong><\/h2>\n\n\n\n
If your team has outgrown Notion project management<\/a> as a \u2018do\u2011everything\u2019 workspace and now needs reliable project tracking, automations, and a clearer structure, ClickUp is a strong next step. This ClickUp vs. Notion<\/a> comparison helps you understand where Notion shines, where it struggles at scale, and how ClickUp helps.<\/p>\n\n\n\n
Notion\u2019s strengths and where it falls short<\/strong><\/h3>\n\n\n\n
Notion is excellent for flexible documentation, connected wikis, and lightweight databases, especially for solo creators and small teams.<\/p>\n\n\n\n
The gaps appear when work becomes task-heavy. Dependencies, automation, permissions, and workload tracking are limited. Managing deadlines, owners, and progress across teams often requires manual upkeep or external tools, which slows execution.<\/p>\n\n\n\n
Benefits of switching to ClickUp\u2019s project management tool<\/strong><\/h3>\n\n\n\n
Here are the main benefits of using ClickUp as your go-to task management software<\/a>:<\/p>\n\n\n\n
- \n
- Faster execution: <\/strong>Native tasks, statuses, priorities, and due dates keep work moving without manual updates<\/li>\n\n\n\n
- Scales with your team: <\/strong>Hierarchies, permissions, and views hold up as projects and people increase<\/li>\n\n\n\n
- Built-in automation: <\/strong>Task assignments, status updation, and action triggers without third-party tools<\/li>\n\n\n\n
- Clear structure: <\/strong>Spaces, Folders, and Lists replace nested pages with predictable workflows<\/li>\n\n\n\n
- Real-time visibility: <\/strong>Dashboards and reporting show progress, blockers, and workloads instantly<\/li>\n\n\n\n
- Less context switching:<\/strong> Docs, comments, goals, and tasks live in one system, eliminating Tool Sprawl<\/a><\/li>\n<\/ul>\n\n\n\n
Who should consider migrating?<\/strong><\/h3>\n\n\n\n
- \n
- Client service agencies that need structured pipelines, SLAs, and repeatable delivery templates<\/li>\n\n\n\n
- Operations teams building SOPs that must tie directly to tasks, SLAs, and automations<\/li>\n\n\n\n
- Product and project managers who need timelines, dependencies, and portfolio\u2011level reporting<\/li>\n\n\n\n
- Content and creator teams whose \u2018wiki + tasks in Notion\u2019 have become slow, fragmented, and hard to report on<\/li>\n<\/ul>\n\n\n\n
\ud83e\udde0 Fun Fact: <\/strong>Turns out 72% of PMOs<\/a> expect their scope and responsibilities to grow in the coming years. And when the workload keeps widening, a platform like ClickUp makes it easier to keep everything structured, aligned, and manageable as you scale.<\/p>\n\n\n<\/div>\n\n\n
What You Can Safely Migrate from Notion<\/strong><\/h2>\n\n\n\n
Before moving from Notion to ClickUp, it\u2019s important to understand what types of content transfer cleanly and what may need a quick review. The good news is that most core Notion elements used for planning, tracking, and documentation migrate reliably when structured well.<\/p>\n\n\n\n
Databases\/tables<\/strong><\/h3>\n\n\n\n
Structured databases, such as task trackers, content calendars, CRM-style tables, or simple project lists, can be migrated safely. Rows, properties, and basic relationships transfer well, especially when databases are clearly defined.<\/p>\n\n\n\n
Pages, docs, and content<\/strong><\/h3>\n\n\n\n
Notion pages containing written content like headings, paragraphs, bullet lists, and links migrate smoothly. Long-form documentation, meeting notes, knowledge bases, and SOP-style content are especially safe to move, as long as page hierarchies are intentional and not overly fragmented.<\/p>\n\n\n\n
Tasks, checklists, and boards<\/strong><\/h3>\n\n\n\n
Task-style databases, checklists inside pages, and kanban-style boards transfer well when they follow a consistent structure. Status-based workflows and basic priority setups carry over cleanly, making them easy to rebuild into an actionable system after migration.<\/p>\n\n\n\n
Files, embeds, and attachments<\/strong><\/h3>\n\n\n\n
Uploaded files, images, and common embeds generally migrate to ClickUp without issue. External links and references are preserved, though some embedded third-party widgets may need to be reconnected depending on the source.<\/p>\n\n\n
\n\ud83d\udd0d Did You Know? <\/strong>Teams that grow with ClickUp get time back. By year three, the average team saves around 12 hours per employee every month<\/a>, which adds up to more headspace for planning, decision-making, and the work that actually drives impact.<\/p>\n\n\n\n
Read the full report<\/a><\/div>\n\n\n<\/div>\n\n\nWhat Does NOT Migrate Automatically<\/strong><\/h2>\n\n\n\n
Not everything in a complex Notion build has a one\u2011click equivalent in ClickUp. Knowing those limits upfront prevents surprises:<\/p>\n\n\n\n
- \n
- Comments, attachments, and task-level details: <\/strong>Inline database task comments, descriptions, and attachments are not included<\/li>\n\n\n\n
- Wikis and knowledge structure:<\/strong> Notion wikis don\u2019t transfer automatically. Imported pages arrive as ClickUp Docs<\/a> and can be manually converted into wikis at the document level<\/li>\n\n\n\n
- Version history:<\/strong> Page history and activity logs from Notion docs are not preserved in ClickUp<\/li>\n\n\n\n
- Visual blocks and layout styling:<\/strong> Cover images, callouts, dividers, videos, and code blocks often convert into simplified text, while multi-column layouts flatten into a single column<\/li>\n\n\n\n
- Buttons and interactive elements:<\/strong> Button fields from Notion are not supported during import<\/li>\n\n\n\n
- Page icons and emojis:<\/strong> These may not transfer and usually need to be reapplied manually<\/li>\n\n\n\n
- Number formatting:<\/strong> Percent symbols are removed from number fields, and currency-formatted numbers import as Money fields instead<\/li>\n<\/ul>\n\n\n\n
Pre-Migration Checklist<\/strong><\/h2>\n\n\n\n
This checklist keeps the import lean so your new ClickUp workspace feels organized from day one.\u200b<\/p>\n\n\n\n
Clean and organize your Notion workspace<\/strong><\/h3>\n\n\n\n
Audit your workspace before exporting anything. Here\u2019s what you can do:<\/p>\n\n\n\n
- \n
- Standardize database names, property names, and views so it is obvious what each table is for<\/li>\n\n\n\n
- Remove duplicate views and unused properties that slow databases and clutter exports<\/li>\n\n\n\n
- Ensure key pages and databases live in clear top\u2011level areas, not buried deep in random subpages<\/li>\n<\/ul>\n\n\n\n
Merge or archive unused blocks\/pages<\/strong><\/h3>\n\n\n\n
Old experiments, personal pages, and abandoned systems create clutter during migration. Do these quick tune-ups:<\/p>\n\n\n\n
- \n
- Archive anything that no longer supports active work<\/li>\n\n\n\n
- Merge overlapping databases where possible<\/li>\n<\/ul>\n\n\n\n
Decide on your ClickUp Hierarchy<\/strong><\/h3>\n\n\n\n
ClickUp is built around a clear, structured framework that turns work into an organized system. Understanding this hierarchy upfront helps you import Notion content cleanly and avoid restructuring later.<\/p>\n\n\n\n
Here\u2019s how the ClickUp Hierarchy<\/a> works:<\/p>\n\n\n
\n![\"ClickUp](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/01\/ClickUp-Hierarchy.gif\")
Structure everything with the ClickUp Hierarchy, so your teammates can find their work easily<\/em><\/figcaption><\/figure><\/div>\n\n\n - \n
- Workspace: <\/strong>Represents your entire company or account<\/li>\n\n\n\n
- Spaces: <\/strong>Separates major areas of work such as Client Services, Product, Marketing, or Operations<\/li>\n\n\n\n
- Folders: <\/strong>Groups related workflows, clients, products, or programs within each Space<\/li>\n\n\n\n
- Lists: <\/strong>Holds the actual tasks for projects or repeatable processes<\/li>\n\n\n\n
- Tasks: <\/strong>Captures individual pieces of work with due dates, assignees, priorities, and statuses<\/li>\n\n\n\n
- Subtasks and checklists: <\/strong>Breaks tasks into step-by-step actions for execution<\/li>\n<\/ul>\n\n\n\n
Before importing from Notion, align both your pages and databases with this structure:<\/p>\n\n\n\n
- \n
- Map high-level domains to Spaces: <\/strong>Assign broad functions like Product, Marketing, or Operations at the Space level<\/li>\n\n\n\n
- Group related work into Folders: <\/strong>Organize by clients, products, or major initiatives<\/li>\n\n\n\n
- Map Notion databases to Lists: <\/strong>Decide whether each database becomes a single List, multiple Lists, or a doc reference in ClickUp<\/li>\n\n\n\n
- Plan for relationships in advance: <\/strong>Identify Notion relations and rollups so you can recreate them later using ClickUp Relationships<\/a>, rollups, and formulas<\/li>\n<\/ul>\n\n\n\n
Export permissions and team visibility decisions<\/strong><\/h3>\n\n\n\n
Notion permissions don\u2019t migrate. So, you will need to:<\/p>\n\n\n\n
- \n
- Review who currently has access to which areas in Notion and document any sensitive spaces or databases\u200b<\/li>\n\n\n\n
- Decide how those should translate into ClickUp Spaces, private Folders, and List\u2011level permissions before import\u200b<\/li>\n\n\n\n
- Plan watcher\/assignee rules so important tasks automatically surface to the right people once your data is in ClickUp<\/li>\n<\/ul>\n\n\n\n
How to Migrate from Notion to ClickUp (Step-by-Step)<\/strong><\/h2>\n\n\n\n
Below is a practical roadmap to move your work safely from Notion with ClickUp Importer<\/a>. \ud83d\udc47<\/p>\n\n\n\n
Step #1: Export your Notion data<\/strong><\/h3>\n\n\n\n
Here\u2019s how to export from Notion<\/a> and grab all pages and databases in one go:<\/p>\n\n\n\n
- \n
- Open Notion and click Settings & Members<\/strong> in the sidebar<\/li>\n\n\n\n
- Choose Export all workspace content<\/strong> with Include Content: Everything<\/strong><\/li>\n\n\n\n
- Download the exported ZIP when it arrives via email<\/li>\n<\/ol>\n\n\n
\n![\"Export](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/01\/Set-the-format-to-HTML-1400x973.png\")
Set the format to <\/em>HTML <\/em><\/strong>before exporting your data<\/em><\/figcaption><\/figure><\/div>\n\n\n - \n
- For database tables, you can also export individual tables as CSV<\/strong> from the \u2018\u2022\u2022\u2022\u2019 menu on each database<\/li>\n\n\n\n
- Specify that team-wide migrations should always use \u2018Export all workspace content,\u2019 while partial migrations or templates use the \u2018Export\u2019 option from the ellipsis menu on specific pages<\/li>\n\n\n\n
- Save the exported .zip or .html folder locally before proceeding. If the export format is wrong, ClickUp won\u2019t recognize the file<\/li>\n<\/ol>\n\n\n
\n\u2757 Note: <\/strong>Exporting HTML ensures readable content and structure, while CSV captures spreadsheet-style data you\u2019ll bring into ClickUp Lists.<\/p>\n\n\n<\/div>\n\n\n
Step #2: Prepare files for import<\/strong><\/h3>\n\n\n\n
Before importing your work into ClickUp<\/a>, tidy and label everything clearly:<\/p>\n\n\n\n
- \n
- Rename files and folders so they match your planned ClickUp structure<\/li>\n\n\n\n
- Open CSVs and make sure the first row contains clean field names (e.g., Task Name<\/strong>, Due Date<\/strong>, Assignee<\/strong>, Status<\/strong>)<\/li>\n\n\n\n
- Standardize values like statuses (Done, In Progress), dates, and people names before import<\/li>\n\n\n\n
- Remove empty or obsolete columns that aren\u2019t needed<\/li>\n<\/ol>\n\n\n
\n\ud83d\udca1 Pro Tip: <\/strong>When exporting individual Notion pages, enable Create folders for subpages<\/strong>. This keeps nested pages intact inside ClickUp Docs. If it\u2019s turned off, all subpages collapse into a single document.<\/p>\n\n\n<\/div>\n\n\n
Step #3: Import data into ClickUp<\/strong><\/h3>\n\n\n
\n![\"How](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/01\/Select-the-pre-built-Notion-importer-1400x973.png\")
Select the pre-built Notion importer<\/em><\/figcaption><\/figure><\/div>\n\n\n ClickUp has a dedicated Notion importer that pulls pages, databases, and users into a single ClickUp Space and Folder. Here\u2019s how you can import from Notion<\/a>:<\/p>\n\n\n\n
- \n
- In ClickUp, click your Workspace<\/strong> avatar<\/strong> > Settings<\/strong> > Import\/Export<\/strong> > Start Import <\/strong>> Notion<\/strong> > Import items<\/strong><\/li>\n\n\n\n
- Upload your Notion export file (HTML zip) and choose the Space where the content should live, or create a new Space just for migrated items<\/li>\n\n\n\n
- Map Notion users to existing ClickUp members, invite them, or import them as inactive users, then click Import<\/strong> and wait for the import to complete<\/li>\n<\/ol>\n\n\n
\n![\"How](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/01\/Drag-and-drop-1400x973.png\")
Drag and drop the downloaded file to upload in the dialog box<\/em><\/figcaption><\/figure><\/div>\n\n\n Step #4: Recreate database views inside ClickUp<\/strong><\/h3>\n\n\n\n
Once your data is in ClickUp, the next step is to rebuild how you see it:<\/p>\n\n\n\n
- \n
- For each imported List, add List<\/strong>, Board<\/strong>, Calendar<\/strong>, or Table views<\/strong> to mirror Notion\u2019s boards, timelines, and filters. Use ClickUp filters for status, assignee, and due dates to approximate Notion filters<\/li>\n\n\n\n
- Retain frequently used combinations as Saved Views<\/a> and pin them so your team sees the right layout right away<\/li>\n<\/ol>\n\n\n
\n![\"Saved](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/01\/Enable-Autosave.png\")
Enable Autosave to lock in filters, sorting, and column changes<\/em><\/figcaption><\/figure><\/div>\n\n \n\u2139\ufe0f FYI:<\/strong> We\u2019ll dive deeper into this in the next section, where you\u2019ll learn which Notion views translate best into ClickUp Views like List, Board, Gantt, or Calendar.<\/p>\n\n\n<\/div>\n\n\n
Step #5: Rebuild relations and formulas<\/strong><\/h3>\n\n\n\n
Like we discussed before, Notion relations and rollups do not carry over as-is. They must be rebuilt using Custom Fields, dependencies, and formulas.<\/p>\n\n\n
\n![\"Customize](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/01\/Update-multiple-tasks.png\")
Update multiple tasks at once from any View by selecting them and using the Bulk Action Toolbar<\/em><\/figcaption><\/figure><\/div>\n\n\n - \n
- Create Custom Fields (dropdowns, numbers, URLs, people) that match your old Notion properties, then use ClickUp\u2019s Bulk Action<\/a> toolbar to populate missing values<\/li>\n\n\n\n
- Replace Notion relations with ClickUp Relationships (dependencies, links between tasks) and use Formula Custom Fields<\/a> to replicate calculations like effort and cost<\/li>\n<\/ul>\n\n\n\n
Step #6: Re-invite your team and set permissions<\/strong><\/h3>\n\n\n\n
- Replace Notion relations with ClickUp Relationships (dependencies, links between tasks) and use Formula Custom Fields<\/a> to replicate calculations like effort and cost<\/li>\n<\/ul>\n\n\n\n
- Retain frequently used combinations as Saved Views<\/a> and pin them so your team sees the right layout right away<\/li>\n<\/ol>\n\n\n
- Choose Export all workspace content<\/strong> with Include Content: Everything<\/strong><\/li>\n\n\n\n
- Open Notion and click Settings & Members<\/strong> in the sidebar<\/li>\n\n\n\n
- Group related work into Folders: <\/strong>Organize by clients, products, or major initiatives<\/li>\n\n\n\n
- Spaces: <\/strong>Separates major areas of work such as Client Services, Product, Marketing, or Operations<\/li>\n\n\n\n
- Workspace: <\/strong>Represents your entire company or account<\/li>\n\n\n\n
- Wikis and knowledge structure:<\/strong> Notion wikis don\u2019t transfer automatically. Imported pages arrive as ClickUp Docs<\/a> and can be manually converted into wikis at the document level<\/li>\n\n\n\n
- Comments, attachments, and task-level details: <\/strong>Inline database task comments, descriptions, and attachments are not included<\/li>\n\n\n\n
- Scales with your team: <\/strong>Hierarchies, permissions, and views hold up as projects and people increase<\/li>\n\n\n\n
- Databases > Lists<\/a><\/li>
- What You Can Safely Migrate from Notion<\/a><\/li>