{"id":5035,"date":"2019-01-24T05:23:11","date_gmt":"2019-01-24T13:23:11","guid":{"rendered":"https:\/\/clickup.com\/blog\/?p=5035"},"modified":"2023-03-24T11:26:06","modified_gmt":"2023-03-24T18:26:06","slug":"data-security-precautions","status":"publish","type":"post","link":"https:\/\/clickup.com\/blog\/data-security-precautions\/","title":{"rendered":"5 Data Security Precautions Every Professional Team Should Be Taking"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Today every professional team knows how important data is. Whether it\u2019s financial spreadsheets, vector graphic files, collaborative documents or presentations, or something else entirely, data is what allows your team to get its work done every day. It makes sense, then, that <a href=\"https:\/\/wult.io\/blog\/what-is-data-governance-framework-examples\/\">data governance<\/a> should be on your team\u2019s radar at every step in the process. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Keeping your team\u2019s data safe and secure doesn\u2019t have to be complicated. We\u2019ve compiled a list of 5 tools and strategies that every professional team can (and should!) use to keep their information safe.<\/span><\/p>\n<p><strong>Here\u2019s what\u2019s on the list:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Back up early, back up often<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Choose a cloud storage platform with remote wipe capabilities<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Stay on top of file and folder access control<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Passwords are still an important part of data security<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Leave no device unattended<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-5036\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2019\/01\/image1.jpg\" alt=\"\" width=\"1280\" height=\"978\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2019\/01\/image1.jpg 1280w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2019\/01\/image1-300x229.jpg 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2019\/01\/image1-768x587.jpg 768w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" \/><\/p>\n<p><i><span style=\"font-weight: 400;\">Backing up your team\u2019s data to a cloud storage provider\u2019s secure servers is a great way to protect against data loss.<\/span><\/i><\/p>\n<h2><strong>Back up early, back up often<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">When it comes to keeping your data safe, it\u2019s a crazy world out there. A lot can go wrong. What if your device\u2019s hardware fails and you lose your locally saved files? What if your data is corrupted by a virus? What if your device gets stolen or destroyed? Without a backup of your team\u2019s data, any of these situations could mean that your data is gone for good.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The easiest way to prevent data loss is <\/span><a href=\"https:\/\/ist.mit.edu\/backup\"><span style=\"font-weight: 400;\">back your data up to the cloud<\/span><\/a><span style=\"font-weight: 400;\">. When you back data up to the cloud, a copy of your information is created and stored on your cloud storage provider\u2019s secure server. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Obviously, the more often you backup your data, the less information you lose in case of an emergency. How frequently your team needs to back up its data depends on a variety of factors, like the nature of your team\u2019s work.<\/span><\/p>\n<h2><strong>Choose a cloud storage platform with remote wipe capabilities<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">If your device is lost or stolen, having an up-to-date backup of your data will help your team keep working without missing a beat. However, what if your device falls into the wrong hands? Any sensitive data your team may have been working with&#8211; account numbers, client names, you name it&#8211; could potentially be compromised.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Luckily, some cloud storage providers offer <\/span><a href=\"https:\/\/www.dropbox.com\/features\/cloud-storage\/remote-wipe\"><span style=\"font-weight: 400;\">remote wipe<\/span><\/a><span style=\"font-weight: 400;\"> capabilities as a security precaution. That means that if a device is ever lost or stolen, you can erase the files associated with your cloud storage provider\u2019s app even though you don\u2019t have the device in your hands.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Since your data is backed up to the cloud already, you can still access it from other devices, and you don\u2019t have to worry about the security risk of unauthorized personnel accessing your data.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-5040\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2019\/01\/image3.jpg\" alt=\"\" width=\"1280\" height=\"854\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2019\/01\/image3.jpg 1280w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2019\/01\/image3-300x200.jpg 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2019\/01\/image3-768x512.jpg 768w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" \/><\/p>\n<p><i><span style=\"font-weight: 400;\">If you lose track of your device, you never know who may be accessing your data. Remote wipe gives you the power to protect your data no matter what.<\/span><\/i><\/p>\n<h2><strong>Stay on top of file and folder access control<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Speaking of which, it\u2019s also important to monitor who is accessing your data and what they are doing with it. Most <a href=\"https:\/\/www.cloudwards.net\/best-cloud-storage\/\">cloud storage<\/a> providers make working collaboratively&#8211; and therefore sharing access to files and folder&#8211; easy, which puts you ahead of the game. <a href=\"https:\/\/clickup.com\/blog\/secure-collaboration-tools\/\">Secure collaboration tools<\/a> also grant different levels of permissions depending on team roles.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As a general rule, grant file and folder access only to the people who absolutely need it. Even though it\u2019s unlikely that people from other teams would intentionally do anything that might put your data at risk, limiting file and folder limits the opportunities for accidents to happen.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-5042\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2019\/01\/image4.jpg\" alt=\"\" width=\"1280\" height=\"874\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2019\/01\/image4.jpg 1280w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2019\/01\/image4-300x205.jpg 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2019\/01\/image4-768x524.jpg 768w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" \/><\/p>\n<p><i><span style=\"font-weight: 400;\">It\u2019s definitely important to get multiple people working on a project, but it\u2019s also important to keep track of who has access to what data.<\/span><\/i><\/p>\n<h2><strong>Passwords are still an important part of data security<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">It\u2019s data security 101, and yet so many people still don\u2019t make password best practices a habit. With all of the personal and professional accounts we access every day, it can be difficult to remember a unique password for each one, and the thought of changing every one of those unique passwords every 6 months (as most <a href=\"https:\/\/clickup.com\/blog\/cybersecurity-project-management\/\">cybersecurity<\/a> experts recommend) is downright intimidating.<\/span><\/p>\n<p><em><strong>Bonus: <a href=\"https:\/\/clickup.com\/blog\/cybersecurity-risk-management-framework\/\">Learn How Implement a Cybersecurity Risk Management Framework<\/a><\/strong><\/em><\/p>\n<p><span style=\"font-weight: 400;\">But fear not! There are a variety of secure password tools out there that can help you keep everything straight. <\/span><\/p>\n<h2><strong>Leave no device unattended<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">If a device is lost or stolen, we are immediately concerned about the security of our data. After all, who knows who might be accessing our data from the device when it\u2019s out of sight?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But what about when you leave the cell phone you use to access work emails lying on the table at the coffee shop when you hop up to grab more creamer? And what about when you walk away from your laptop or desktop computer at work without logging out of your account?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">No matter where you are or how quickly you anticipate returning to your device, the best practice for maintaining data security is to either log out before you leave or to <\/span><a href=\"https:\/\/it.cornell.edu\/device-security\/tips-minimize-it-security-risks\"><span style=\"font-weight: 400;\">take the device with you<\/span><\/a><span style=\"font-weight: 400;\">, if possible.<\/span><\/p>\n<p>Also, enable <a href=\"https:\/\/help.clickup.com\/hc\/en-us\/articles\/6327741965591-Two-factor-authentication\">two-factor authentication<\/a> to make it more difficult for anyone to access your information.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-5043\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2019\/01\/image2.jpg\" alt=\"\" width=\"1280\" height=\"712\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2019\/01\/image2.jpg 1280w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2019\/01\/image2-300x167.jpg 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2019\/01\/image2-768x427.jpg 768w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" \/><\/p>\n<p><i><span style=\"font-weight: 400;\">Using these simple data security tools and best practices, your team can go a long way towards keeping your data safe.<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">Data security is extremely important to today\u2019s professional teams, but adopting data security best practices doesn\u2019t have to be difficult. These 5 tools and strategies are some of our favorite ways to keep any team\u2019s data safe and your team running smoothly. What security precautions does your team take? We\u2019d love to hear from you in the comments!<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is a sponsored post for Dropbox. All opinions are my own. Dropbox is not affiliated with nor endorses any other products or services mentioned.<\/span><\/p>\n<p style=\"text-align: center;\">***<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-4523 size-thumbnail\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2018\/11\/Melissa-Pallotti-150x150.jpg\" alt=\"\" width=\"150\" height=\"150\" \/>Melissa Pallotti is a professional writer, computer geek, and hockey fan based in Pittsburgh, PA. You can connect with Melissa on <a href=\"https:\/\/twitter.com\/wishlissa\" target=\"_blank\" rel=\"noopener noreferrer\">Twitter<\/a> or <a href=\"https:\/\/www.linkedin.com\/in\/melissapallotti\/\" target=\"_blank\" rel=\"noopener noreferrer\">LinkedIn<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Today every professional team knows how important data is. Whether it\u2019s financial spreadsheets, vector graphic files, collaborative documents or presentations, or something else entirely, data is what allows your team to get its work done every day. It makes sense, then, that data governance should be on your team\u2019s radar at every step in the [&hellip;]<\/p>\n","protected":false},"author":10,"featured_media":5046,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"ub_ctt_via":"","cu_sticky_sidebar_cta_is_visible":true,"cu_sticky_sidebar_cta_title":"Start using ClickUp today","cu_sticky_sidebar_cta_bullet_1":"Manage all your work in one place","cu_sticky_sidebar_cta_bullet_2":"Collaborate with your team","cu_sticky_sidebar_cta_bullet_3":"Use ClickUp for FREE\u2014forever","cu_sticky_sidebar_cta_button_text":"Get Started","cu_sticky_sidebar_cta_button_link":"","_uf_show_specific_survey":0,"_uf_disable_surveys":false,"footnotes":""},"categories":[223],"tags":[333,334,244,225,113],"class_list":["post-5035","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-software","tag-data-security","tag-database","tag-security","tag-tech","tag-work"],"featured_image_src":"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2019\/01\/data-security-dropbox-guest-post.png","author_info":{"display_name":"_no-author","author_link":"https:\/\/clickup.com\/blog\/author\/no-author\/"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>5 Data Security Precautions Every Professional Team Should Be Taking | ClickUp<\/title>\n<meta name=\"description\" content=\"When scaling your company, don&#039;t forget data security. 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