{"id":462471,"date":"2025-08-17T04:02:20","date_gmt":"2025-08-17T11:02:20","guid":{"rendered":"https:\/\/clickup.com\/blog\/?p=462471"},"modified":"2025-08-17T04:02:25","modified_gmt":"2025-08-17T11:02:25","slug":"shared-to-do-list-apps","status":"publish","type":"post","link":"https:\/\/clickup.com\/blog\/shared-to-do-list-apps\/","title":{"rendered":"Top 10 Easy-to-Use Shared To-Do List Apps for 2026"},"content":{"rendered":"\n<p>It starts with a simple question: <em>\u2018Did someone already feed the dog?\u2019<\/em> or <em>\u2018Who\u2019s working on the presentation slides?\u2019 <\/em>One\u2019s a household chore and the other\u2019s a team project, but both rely on people staying in sync.<\/p>\n\n\n\n<p>And that\u2019s not always easy when tasks are scattered across group chats, notebooks, or someone\u2019s memory. \ud83d\udcd2<\/p>\n\n\n\n<p>A shared to-do list app gives everyone one place to track what needs to be done, who\u2019s doing it, and what\u2019s already finished. In this blog post, we\u2019ve rounded up easy-to-use apps that help keep things moving.<\/p>\n\n\n\n<p>Let\u2019s dive in!<\/p>\n\n\n<div class=\"wp-block-ub-table-of-contents-block ub_table-of-contents\" id=\"ub_table-of-contents-560b4529-185c-4917-a987-191c9b077055\" data-linktodivider=\"false\" data-showtext=\"show\" data-hidetext=\"hide\" data-scrolltype=\"auto\" data-enablesmoothscroll=\"false\" data-initiallyhideonmobile=\"false\" data-initiallyshow=\"true\"><div class=\"ub_table-of-contents-header-container\" style=\"\">\n\t\t\t<div class=\"ub_table-of-contents-header\" style=\"text-align: left; \">\n\t\t\t\t<div class=\"ub_table-of-contents-title\">Top 10 Easy-to-Use Shared To-Do List Apps<\/div>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t<\/div><div class=\"ub_table-of-contents-extra-container\" style=\"\">\n\t\t\t<div class=\"ub_table-of-contents-container ub_table-of-contents-1-column \">\n\t\t\t\t<ul style=\"\"><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/shared-to-do-list-apps\/#0-best-shared-to-do-list-apps-at-a-glance\" style=\"\">Best Shared To-Do List Apps at a Glance<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/shared-to-do-list-apps\/#1-what-should-you-look-for-in-a-shared-to-do-list-app\" style=\"\">What Should You Look for In a Shared To-Do List App?<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/shared-to-do-list-apps\/#2-the-10-best-shared-to-do-list-apps\" style=\"\">The 10 Best Shared To-Do List Apps<\/a><ul><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/shared-to-do-list-apps\/#3-how-we-review-software-at-clickup\" style=\"\">How we review software at ClickUp<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/shared-to-do-list-apps\/#4-1-clickup-best-for-unifying-tasks-projects-and-team-collaboration\" style=\"\">1. ClickUp (Best for unifying tasks, projects, and team collaboration)<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/shared-to-do-list-apps\/#14-2-todoist-best-for-balancing-simplicity-with-powerful-features\" style=\"\">2. Todoist (Best for balancing simplicity with powerful features)<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/shared-to-do-list-apps\/#20-3-lovewick-best-for-couples-managing-household-tasks-together\" style=\"\">3. Lovewick (Best for couples managing household tasks together)<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/shared-to-do-list-apps\/#26-4-trello-best-for-visual-thinkers-who-prefer-board-layouts\" style=\"\">4. Trello (Best for visual thinkers who prefer board layouts)<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/shared-to-do-list-apps\/#32-5-anydo-best-for-seamless-sync-across-different-devices\" style=\"\">5. Any.do (Best for seamless sync across different devices)<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/shared-to-do-list-apps\/#37-6-cozi-best-for-busy-families-juggling-multiple-schedules\" style=\"\">6. Cozi (Best for busy families juggling multiple schedules)<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/shared-to-do-list-apps\/#42-7-microsoft-loop-best-for-teams-already-using-microsoft-365\" style=\"\">7. Microsoft Loop (Best for teams already using Microsoft 365)<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/shared-to-do-list-apps\/#47-8-asana-best-for-teams-needing-reliable-project-tracking\" style=\"\">8. Asana (Best for teams needing reliable project tracking)<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/shared-to-do-list-apps\/#53-9-notion-best-for-combining-notes-docs-and-tasks\" style=\"\">9. Notion (Best for combining notes, docs, and tasks)<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/shared-to-do-list-apps\/#58-10-google-keep-best-for-quick-capture-of-simple-shared-tasks\" style=\"\">10. Google Keep (Best for quick capture of simple shared tasks)<\/a><\/li><\/ul><\/li><\/ul>\n\t\t\t<\/div>\n\t\t<\/div><\/div>\n\n\n<h2 class=\"wp-block-heading\" id=\"0-best-shared-to-do-list-apps-at-a-glance\">Best Shared To-Do List Apps at a Glance<\/h2>\n\n\n\n<p>Here\u2019s a snapshot of the top apps that help you <a href=\"https:\/\/clickup.com\/blog\/building-a-to-do-list-system\/\">build a to-do list system<\/a>. \ud83d\udcf8<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Tool<\/strong><\/td><td><strong>Best features<\/strong><\/td><td><strong>Best for<\/strong><\/td><td><strong>Pricing<\/strong>*<\/td><\/tr><tr><td><a href=\"https:\/\/clickup.com\/signup\"><em>ClickUp<\/em><\/a><\/td><td>Color-coded family calendars, shared grocery lists, meal planning, whiteboards for collaboration, and memory journals<\/td><td>Individuals, small businesses, mid-market companies, enterprises<\/td><td>Free plan available; Customization available for enterprises<\/td><\/tr><tr><td><em>Todoist<\/em><\/td><td>Natural language input, visual productivity charts, nested subtasks, location-based reminders<\/td><td>Individuals, small businesses<\/td><td>Free plan; Paid starts at $2.50 per month<\/td><\/tr><tr><td><em>Lovewick<\/em><\/td><td>Shared task rotation, couple budgeting, private surprises, relationship dashboard<\/td><td>Individuals, couples<\/td><td>Free plan; Paid starts at $9.90 per month<\/td><\/tr><tr><td><em>Trello<\/em><\/td><td>Kanban boards, card-based workflows, checklist attachments, automation rules (Butler)<\/td><td>Small businesses, mid-market companies<\/td><td>Free plan; Paid starts at $6 per month<\/td><\/tr><tr><td><em>Any.do<\/em><\/td><td>Cross-device sync, daily task planning (Moment), shared lists, unified task and calendar view<\/td><td>Individuals, small businesses, families<\/td><td>Free plan; Paid plans start at $7.99\/month<\/td><\/tr><tr><td><em>Cozi<\/em><\/td><td>Custom fields, task dependencies, visual project views, and automated workflows<\/td><td>Families, individuals<\/td><td>Free plan; Custom pricing<\/td><\/tr><tr><td><em>Microsoft Loop<\/em><\/td><td>Real-time collaboration, synced components across Teams\/Outlook, adaptive tables, embedded task lists<\/td><td>Mid-market companies, enterprises<\/td><td>Paid plans start at $7.20\/month for teams, and $12.99\/month for households<\/td><\/tr><tr><td><em>Asana<\/em><\/td><td>Custom fields, task dependencies, visual project views, automated workflows<\/td><td>Small businesses, mid-market companies, enterprises<\/td><td>Free plan; Paid plans start at $13.49\/month<\/td><\/tr><tr><td><em>Notion<\/em><\/td><td>Linked databases, embedded tasks within docs, dashboards, customizable templates<\/td><td>Small businesses, mid-market companies<\/td><td>Free plan; Paid plans start at $12 per month<\/td><\/tr><tr><td><em>Google Keep<\/em><\/td><td>Real-time shared checklists, mobile note-to-text scanning, seamless Docs transfer<\/td><td>Individuals, couples, families<\/td><td>Free with a Google account<\/td><\/tr><\/tbody><\/table><figcaption class=\"wp-element-caption\">*Please check the tool website for the latest pricing<\/figcaption><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"1-what-should-you-look-for-in-a-shared-to-do-list-app\">What Should You Look for In a Shared To-Do List App?<\/h2>\n\n\n\n<p>The right shared to-do list app cuts through chaos, streamlines collaboration, and adapts to your workflow. Here\u2019s what to prioritize in a tool:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Intuitive interface: <\/strong>Simplifies task creation and navigation, ensuring quick adoption across diverse team skill levels<\/li>\n\n\n\n<li><strong>Real-time syncing: <\/strong>Updates personal tasks instantly across all devices, preventing missed deadlines or duplicate efforts<\/li>\n\n\n\n<li><strong>Flexible permissions:<\/strong> Enables customized access, like admin controls or view-only modes, for secure collaboration<\/li>\n\n\n\n<li><strong>Task categorization:<\/strong> Group to-dos with tags, <a href=\"https:\/\/clickup.com\/blog\/priority-list\/\">priority lists<\/a>, or project folders for organized clarity<\/li>\n\n\n\n<li><strong>Seamless integrations: <\/strong>Connects with tools like Slack, Google apps, or Microsoft Outlook for unified workflows<\/li>\n\n\n\n<li><strong>Automated reminders: <\/strong>Delivers timely reminder notifications for upcoming deadlines or changes to <a href=\"https:\/\/clickup.com\/blog\/how-to-keep-track-of-tasks\/\">keep track of tasks<\/a><\/li>\n\n\n\n<li><strong>Mobile accessibility:<\/strong> Supports on-the-go task management with robust, user-friendly apps for Android and iOS users<\/li>\n\n\n\n<li><strong>Progress tracking: <\/strong>Visualizes task completion through intuitive charts or status dashboards for clear insights<\/li>\n<\/ul>\n\n\n<div style=\"border: 3px solid #0693e3; border-radius: 0%; background-color: inherit; \" class=\"ub-styled-box ub-bordered-box wp-block-ub-styled-box\" id=\"ub-styled-box-123abd33-388b-4083-9e5b-7d4e39207418\">\n<p id=\"ub-styled-box-bordered-content-\"><strong>\ud83e\udde0 Fun Fact: <\/strong>The order of your list matters. People tend to complete the first few items more reliably due to what&#8217;s called the <a href=\"https:\/\/dictionary.apa.org\/primacy-effect\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">primacy effect<\/a>. That\u2019s why productivity experts recommend putting the most important task at the top, even if it\u2019s also the one you\u2019re most likely to avoid.<\/p>\n\n\n<\/div>\n\n\n<h2 class=\"wp-block-heading\" id=\"2-the-10-best-shared-to-do-list-apps\">The 10 Best Shared To-Do List Apps<\/h2>\n\n\n\n<p>Looking for a shared to-do list app that doesn&#8217;t collect digital dust? Here are options that work for different needs. \ud83d\uddc3\ufe0f<\/p>\n\n\n<div style=\"border: 3px solid #000000; border-radius: 0%; background-color: #f6f6f6; \" class=\"ub-styled-box ub-bordered-box wp-block-ub-styled-box\" id=\"ub-styled-box-b79966b1-8385-402c-a030-92b0a643c73e\">\n<h3 class=\"wp-block-heading\" id=\"3-how-we-review-software-at-clickup\">How we review software at ClickUp<\/h3>\n\n\n\n<p>Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.<\/p>\n\n\n\n<p>Here\u2019s a detailed rundown of <a href=\"https:\/\/clickup.com\/blog\/software-review-methodology\/\" target=\"_blank\" rel=\"noreferrer noopener\">how we review software at ClickUp<\/a>.<\/p>\n\n\n<\/div>\n\n\n<h3 class=\"wp-block-heading\" id=\"4-1-clickup-best-for-unifying-tasks-projects-and-team-collaboration\">1. ClickUp (Best for unifying tasks, projects, and team collaboration)<\/h3>\n\n\n\n<p>Shared tasks often break down because people don\u2019t have one place to track what\u2019s been done, what still needs doing, and who\u2019s responsible.<\/p>\n\n\n\n<div class=\"wp-block-create-block-cu-image-with-overlay\"><div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><div class=\"cu-image-with-overlay__overlay\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2025\/05\/Screenshot-2025-05-09-132829.png\" alt=\"ClickUp Lists: Best shared to-do list app\" class=\"image skip-lazy cu-image-with-overlay__image\" style=\"width:100%;height:auto\"\/><div class=\"cu-image-with-overlay__cta-wrap\"><a href=\"https:\/\/app.clickup.com\/signup\" class=\"cu-image-with-overlay__cta cu-image-with-overlay__cta--#7c68ee\" data-segment-track-click=\"true\" data-segment-section-model-name=\"imageCTA\" data-segment-button-clicked=\"Share and track tasks with ClickUp Lists\" data-segment-props=\"{&quot;location&quot;:&quot;body&quot;,&quot;sectionModelName&quot;:&quot;imageCTA&quot;,&quot;buttonClicked&quot;:&quot;Share and track tasks with ClickUp Lists&quot;}\">Share and track tasks with ClickUp Lists<\/a><\/div><\/div><figcaption class=\"wp-element-caption\">Group shared responsibilities by theme using ClickUp Lists\n<\/figcaption><\/figure><\/div><\/div>\n\n\n\n<p><a href=\"https:\/\/clickup.com\/\">ClickUp<\/a> fixes that. It\u2019s the everything app for work that combines project management, knowledge management, and chat\u2014all powered by AI that helps you work faster and smarter.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"5-clickup-lists\">ClickUp Lists<\/h4>\n\n\n\n<p>Everything inside ClickUp starts with a List.<\/p>\n\n\n\n<p><a href=\"https:\/\/help.clickup.com\/hc\/en-us\/sections\/17043543576343-Lists\">ClickUp Lists<\/a> are where related tasks live\u2014grouped by project, routine, or shared goal.<\/p>\n\n\n\n<p>Let\u2019s say you\u2019re managing a household. You might have Lists for \u2018Weekly chores\u2019, \u2018Meal planning\u2019, and \u2018School stuff\u2019. Each list gives you a clear view of what\u2019s happening in that area and makes it easier to focus without getting lost in unrelated work.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"6-clickup-tasks\">ClickUp Tasks<\/h4>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"936\" height=\"625\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2025\/07\/Task-View-Design.png\" alt=\"Task View Design\" class=\"wp-image-499272\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2025\/07\/Task-View-Design.png 936w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2025\/07\/Task-View-Design-300x200.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2025\/07\/Task-View-Design-768x513.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2025\/07\/Task-View-Design-700x467.png 700w\" sizes=\"auto, (max-width: 936px) 100vw, 936px\" \/><figcaption class=\"wp-element-caption\">Manage shared tasks with ClickUp\u2019s Tasks, Subtasks, and Checklists<\/figcaption><\/figure><\/div>\n\n\n<p>Inside each list, you create <a href=\"https:\/\/clickup.com\/features\/tasks\">ClickUp Tasks<\/a>. Each Task holds everything you need to get it done: a title, description, assignee, due date, status, and even subtasks.<\/p>\n\n\n\n<p>For example, in a workplace setting, a product team could add a task called \u2018Launch email draft\u2019 and assign it to the copywriter. They can then add subtasks like \u2018Write draft\u2019, \u2018Get feedback\u2019, and \u2018Finalize subject line\u2019, with each one delegated to the right person.<\/p>\n\n\n<div style=\"border: 3px solid #9b51e0; border-radius: 0%; background-color: inherit; \" class=\"ub-styled-box ub-bordered-box wp-block-ub-styled-box\" id=\"ub-styled-box-a130440e-55c7-4186-8604-3e5c1f3d87a2\">\n<p id=\"ub-styled-box-bordered-content-\">\u2728 <strong>Bonus<\/strong>: Crush your shared to-do lists by making communication and collaboration even more seamless with <a href=\"https:\/\/clickup.com\/brain\/max\">ClickUp Brain MAX<\/a>.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\ud83e\uddd0 Instantly search ClickUp, Google Drive, GitHub, OneDrive, SharePoint, and ALL your connected apps + the web for to-do tasks and data<\/li>\n\n\n\n<li>\ud83d\udde3\ufe0fUse <a href=\"https:\/\/clickup.com\/brain\/talk-to-text\">Talk to Text<\/a> to ask, dictate, and execute work by voice\u2014hands-free, anywhere<\/li>\n\n\n\n<li>\ud83d\udee0\ufe0f Replaces dozens of disconnected AI tools like <strong>ChatGPT, Claude, and Gemini <\/strong>with a single, contextual solution <\/li>\n<\/ul>\n\n\n\n<p><strong>ClickUp Brain MAX<\/strong> is a superpowered desktop AI companion that truly understands you, because it knows your work. Ditch the AI tool sprawl, use your voice to get work done, create documentation, assign tasks to team members, and more.<\/p>\n\n\n<\/div>\n\n\n<p>You can also watch this video to prioritize tasks better.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"How to Prioritize Tasks Like a Pro | 7 Steps to Improve Your Workflow\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/yBfqBgoiRsM?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p>That way, no one drops the ball or duplicates someone else\u2019s work.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"7-clickup-daily-to-do-list-template\">ClickUp Daily To Do List Template<\/h4>\n\n\n\n<div class=\"wp-block-create-block-cu-image-with-overlay\"><div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><div class=\"cu-image-with-overlay__overlay\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2025\/05\/image-268.png\" alt=\"Start each day with a clear, reusable layout using the Daily To-Do List Template\" class=\"image skip-lazy cu-image-with-overlay__image\" style=\"width:100%;height:auto\"\/><div class=\"cu-image-with-overlay__cta-wrap\"><a href=\"https:\/\/app.clickup.com\/signup?template=t-3k53b9a&amp;_gl=1*1ixj1p*_gcl_au*MTc3NDc5NjE2OC4xNzM5NTQ2MzgxLjEwNjUwNzM0OTguMTc0MjM3MzE3MS4xNzQyMzczMTg3\" class=\"cu-image-with-overlay__cta cu-image-with-overlay__cta--#7c68ee\" data-segment-track-click=\"true\" data-segment-section-model-name=\"imageCTA\" data-segment-button-clicked=\"Get Free Template\" data-segment-props=\"{&quot;location&quot;:&quot;body&quot;,&quot;sectionModelName&quot;:&quot;imageCTA&quot;,&quot;buttonClicked&quot;:&quot;Get Free Template&quot;}\">Get Free Template<\/a><\/div><\/div><figcaption class=\"wp-element-caption\">Start each day with a clear, reusable layout using the Daily To-Do List Template<\/figcaption><\/figure><\/div><\/div>\n\n\n\n<p>Now, if you\u2019re repeating the same sets of tasks every day, rebuilding to-do lists gets old fast. <a href=\"https:\/\/clickup.com\/templates\/daily-to-do-list-t-3k53b9a\">ClickUp\u2019s Daily To-Do List Template<\/a> saves time here.<\/p>\n\n\n\n<p>The <a href=\"https:\/\/clickup.com\/blog\/to-do-list-templates\/\">to-do list template<\/a> is designed to help teams and households structure their day clearly. It includes pre-built tasks like <strong>Morning Routine<\/strong>, <strong>Afternoon Routine<\/strong>, and <strong>Evening Routine<\/strong>. Under these tasks, you may find subtasks such as <strong>Read book<\/strong>, <strong>Quiet time<\/strong>, <strong>Meditation walk<\/strong>, and more.<\/p>\n\n\n\n<p>There are also <a href=\"https:\/\/clickup.com\/features\/custom-fields\">ClickUp Custom Fields<\/a> to jot down notes, track your streak, and categorize tasks.<\/p>\n\n\n\n<div class=\"wp-block-cu-buttons\"><a href=\"https:\/\/app.clickup.com\/signup?template=t-3k53b9a&amp;_gl=1*1ixj1p*_gcl_au*MTc3NDc5NjE2OC4xNzM5NTQ2MzgxLjEwNjUwNzM0OTguMTc0MjM3MzE3MS4xNzQyMzczMTg3\" class=\"cu-button cu-button--purple cu-button--improved\">Get free template<\/a><\/div>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"8-clickup-automations\">ClickUp Automations<\/h4>\n\n\n\n<p>Once the structure is in place, small tasks like notifications and updates can still slow people down. <a href=\"https:\/\/clickup.com\/features\/automations\">ClickUp Automation<\/a> helps streamline these.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXcULbMGIVSmf2B6psX-3B7YF6o7ECtWtfQEVRjAKOrPeg7-aL_kta-qs4IFvEzdxh0tcHsdRNXhU-Ri54r-z21ycQKcvVWGcRlr6y5PaPv8h_214CDMgqlukMIyDKhsNctQWwUQrA?key=stm4t7CN9CZo2-BiOGH-3g\" alt=\"ClickUp Automations\"\/><figcaption class=\"wp-element-caption\"><em>Cut down manual updates using ClickUp Automation<\/em>s<\/figcaption><\/figure><\/div>\n\n\n<p>You can set up rules that automatically move tasks, send updates, or change assignees when certain triggers are met. For example, in a busy household, you could create an automation that moves a task to \u2018Completed\u2019 once it\u2019s checked off, or reassigns weekly chores every Monday morning.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"9-clickup-best-features\">ClickUp best features<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Track your day with smart suggestions:<\/strong> Let <a href=\"https:\/\/clickup.com\/features\/calendar\">ClickUp Calendar<\/a> automatically schedule tasks based on priority and availability, saving time on manual planning<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"590\" height=\"301\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2025\/05\/Reschedule-tasks-with-the-drag-and-drop-feature-in-ClickUp-Calendar.png\" alt=\"Reschedule tasks with the drag-and-drop feature in ClickUp Calendar\" class=\"wp-image-468426\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2025\/05\/Reschedule-tasks-with-the-drag-and-drop-feature-in-ClickUp-Calendar.png 590w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2025\/05\/Reschedule-tasks-with-the-drag-and-drop-feature-in-ClickUp-Calendar-300x153.png 300w\" sizes=\"auto, (max-width: 590px) 100vw, 590px\" \/><figcaption class=\"wp-element-caption\">Reschedule to-dos with the drag-and-drop feature in ClickUp Calendar<\/figcaption><\/figure><\/div>\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Sync across calendars:<\/strong> Connect Google, Outlook, or Apple Calendar to ClickUp so all your calendar events automatically adjust<\/li>\n\n\n\n<li><strong>Generate progress reports: <\/strong>Ask <a href=\"https:\/\/clickup.com\/ai\">ClickUp Brain<\/a> to compile your team\u2019s or household\u2019s progress and <a href=\"https:\/\/clickup.com\/blog\/how-to-use-ai-for-daily-life-tasks\/\">use AI for daily life tasks<\/a><\/li>\n\n\n\n<li><strong>Assign quick action items:<\/strong> Quickly communicate and allot tasks using <a href=\"https:\/\/clickup.com\/features\/assign-comments\">ClickUp Assign Comments<\/a>, keeping everything related to the task in one place<\/li>\n\n\n\n<li><strong>Automate workflows across apps:<\/strong> Create triggers that automatically move data between tools, such as setting recurring due dates or moving tasks between project boards<\/li>\n\n\n\n<li><strong>Access external documents: <\/strong>Embed Google Docs, Sheets, and even websites directly into tasks with <a href=\"https:\/\/clickup.com\/integrations\">ClickUp Integrations<\/a>, so you have everything you need without leaving the app<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"10-clickup-limitations\">ClickUp limitations<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Too many customization options can cause confusion for first-time users<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"11-clickup-pricing\">ClickUp pricing<\/h4>\n\n\n<div class=\"pricing-wrapper\">\n<!-- hide toggle for now -->\n<div class=\"pricing-toggle-container\" style=\"display: none;\">\n    <div class=\"pricing-toggle isMonthly\">\n        <button class=\"pricing-toggle-item \" id=\"yearly-toggle\">\n            Yearly\n        <\/button>\n        <button class=\"pricing-toggle-item pricing-toggle-active\" id=\"monthly-toggle\">\n            Monthly\n        <\/button>\n    <\/div>\n<\/div>\n\n<!-- Dynamic Pricing Cards -->\n    <div class=\"pricing-card-container\">\n                    <div>\n    <div class=\"pricing-card pricing-card-free-forever\" style=\"--primary-color: 0, 184, 132\">\n        <div class=\"pricing-tier\">\n            free forever\n                    <\/div>\n                <div class=\"pricing-price\">\n            <span class=\"pricing-price-wrapper\">\n                <span class=\"pricing-price-yearly\" data-price=\"Free\">\n                                            Free\n                                    <\/span>\n                <span class=\"pricing-price-monthly\" data-price=\"Free\">\n                                            Free\n                                    <\/span>\n            <\/span>\n            <div class=\"tier-foot-note\"><\/div>\n        <\/div>\n                        <div class=\"pricing-cta-button-wrapper\">\n                            <!-- Render <button> for other tiers -->\n                <button class=\"cta-button cu-button button\"\n                        data-beta\n                        data-ga-click-tracking\n                        ga-event=\"click web\"\n                        ga-label=\"blog pricing table\"\n                        data-ga-tracking=\"ftmlead\"\n                        ga-category=\"get started - free forever\"\n                                                    onclick=\"showSignUpOverlay(undefined);\"\n                                                >\n                        Get Started\n                <\/button>\n                    <\/div>\n        <div class=\"list-title\">Key Features:<\/div>\n        <div class=\"pricing-features-list\">\n                                            <div class=\"pricing-feature\">\n                    <svg class=\"pricing-card-check-icon\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"18\" height=\"18\" viewBox=\"0 0 18 18\" fill=\"none\" aria-hidden=\"true\"><path d=\"M5.25 9.375L7.875 12L12.75 6\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><\/path><\/svg>\n                    <span>60MB Storage<\/span>\n                <\/div>\n                                <div class=\"pricing-feature\">\n                    <svg class=\"pricing-card-check-icon\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"18\" height=\"18\" viewBox=\"0 0 18 18\" fill=\"none\" aria-hidden=\"true\"><path d=\"M5.25 9.375L7.875 12L12.75 6\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><\/path><\/svg>\n                    <span>Unlimited Tasks<\/span>\n                <\/div>\n                                <div class=\"pricing-feature\">\n                    <svg class=\"pricing-card-check-icon\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"18\" height=\"18\" viewBox=\"0 0 18 18\" fill=\"none\" aria-hidden=\"true\"><path d=\"M5.25 9.375L7.875 12L12.75 6\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><\/path><\/svg>\n                    <span>Unlimited Free Plan Members<\/span>\n                <\/div>\n                                    <\/div>\n    <\/div>\n<\/div>\n                    <div>\n    <div class=\"pricing-card pricing-card-unlimited\" style=\"--primary-color: 250, 18, 227\">\n        <div class=\"pricing-tier\">\n            unlimited\n                    <\/div>\n                <div class=\"pricing-price\">\n            <span class=\"pricing-price-wrapper\">\n                <span class=\"pricing-price-yearly\" data-price=\"$7\">\n                                            $7\n                                    <\/span>\n                <span class=\"pricing-price-monthly\" data-price=\"$10\">\n                                            $10\n                                    <\/span>\n            <\/span>\n            <div class=\"tier-foot-note\">per user per month<\/div>\n        <\/div>\n                        <div class=\"pricing-cta-button-wrapper\">\n                            <!-- Render <button> for other tiers -->\n                <button class=\"cta-button cu-button button\"\n                        data-beta\n                        data-ga-click-tracking\n                        ga-event=\"click web\"\n                        ga-label=\"blog pricing table\"\n                        data-ga-tracking=\"ftmlead\"\n                        ga-category=\"get started - unlimited\n                        \"\n                                                    onclick=\"showSignUpOverlay({ free_trial_plan: 'unlimited' });\"\n                                                >\n                        Get started\n                <\/button>\n                    <\/div>\n        <div class=\"list-title\">Everything in Free Forever, plus:<\/div>\n        <div class=\"pricing-features-list\">\n                                            <div class=\"pricing-feature\">\n                    <svg class=\"pricing-card-check-icon\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"18\" height=\"18\" viewBox=\"0 0 18 18\" fill=\"none\" aria-hidden=\"true\"><path d=\"M5.25 9.375L7.875 12L12.75 6\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><\/path><\/svg>\n                    <span>Unlimited Storage<\/span>\n                <\/div>\n                                <div class=\"pricing-feature\">\n                    <svg class=\"pricing-card-check-icon\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"18\" height=\"18\" viewBox=\"0 0 18 18\" fill=\"none\" aria-hidden=\"true\"><path d=\"M5.25 9.375L7.875 12L12.75 6\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><\/path><\/svg>\n                    <span>ClickUp Chat<\/span>\n                <\/div>\n                                <div class=\"pricing-feature\">\n                    <svg class=\"pricing-card-check-icon\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"18\" height=\"18\" viewBox=\"0 0 18 18\" fill=\"none\" aria-hidden=\"true\"><path d=\"M5.25 9.375L7.875 12L12.75 6\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><\/path><\/svg>\n                    <span>Native Time Tracking<\/span>\n                <\/div>\n                                    <\/div>\n    <\/div>\n<\/div>\n                    <div>\n    <div class=\"pricing-card pricing-card-business\" style=\"--primary-color: 31, 124, 255\">\n        <div class=\"pricing-tier\">\n            business\n                            <div class=\"popular popular-badge\">\n                    Popular\n                <\/div>\n                    <\/div>\n                <div class=\"pricing-price\">\n            <span class=\"pricing-price-wrapper\">\n                <span class=\"pricing-price-yearly\" data-price=\"$12\">\n                                            $12\n                                    <\/span>\n                <span class=\"pricing-price-monthly\" data-price=\"$19\">\n                                            $19\n                                    <\/span>\n            <\/span>\n            <div class=\"tier-foot-note\">per user per month<\/div>\n        <\/div>\n                        <div class=\"pricing-cta-button-wrapper\">\n                            <!-- Render <button> for other tiers -->\n                <button class=\"cta-button cu-button button\"\n                        data-beta\n                        data-ga-click-tracking\n                        ga-event=\"click web\"\n                        ga-label=\"blog pricing table\"\n                        data-ga-tracking=\"ftmlead\"\n                        ga-category=\"get started - business\n                        \"\n                                                    onclick=\"showSignUpOverlay({ free_trial_plan: 'business' });\"\n                                                >\n                        Get started\n                <\/button>\n                    <\/div>\n        <div class=\"list-title\">Everything in Unlimited, plus:<\/div>\n        <div class=\"pricing-features-list\">\n                                            <div class=\"pricing-feature\">\n                    <svg class=\"pricing-card-check-icon\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"18\" height=\"18\" viewBox=\"0 0 18 18\" fill=\"none\" aria-hidden=\"true\"><circle cx=\"9\" cy=\"9\" r=\"7.5\" fill=\"currentColor\"><\/circle><path d=\"M6.75 9L8.25 10.5L11.25 7.5\" stroke=\"#202020\" stroke-width=\"1.5\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><\/path><\/svg>\n                    <span>Google SSO<\/span>\n                <\/div>\n                                <div class=\"pricing-feature\">\n                    <svg class=\"pricing-card-check-icon\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"18\" height=\"18\" viewBox=\"0 0 18 18\" fill=\"none\" aria-hidden=\"true\"><circle cx=\"9\" cy=\"9\" r=\"7.5\" fill=\"currentColor\"><\/circle><path d=\"M6.75 9L8.25 10.5L11.25 7.5\" stroke=\"#202020\" stroke-width=\"1.5\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><\/path><\/svg>\n                    <span>Custom Exporting<\/span>\n                <\/div>\n                                <div class=\"pricing-feature\">\n                    <svg class=\"pricing-card-check-icon\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"18\" height=\"18\" viewBox=\"0 0 18 18\" fill=\"none\" aria-hidden=\"true\"><circle cx=\"9\" cy=\"9\" r=\"7.5\" fill=\"currentColor\"><\/circle><path d=\"M6.75 9L8.25 10.5L11.25 7.5\" stroke=\"#202020\" stroke-width=\"1.5\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><\/path><\/svg>\n                    <span>5K Monthly Automations<\/span>\n                <\/div>\n                                    <\/div>\n    <\/div>\n<\/div>\n                    <div>\n    <div class=\"pricing-card pricing-card-enterprise\" style=\"--primary-color: 44, 42, 65\">\n        <div class=\"pricing-tier\">\n            enterprise\n                    <\/div>\n                            <div class=\"pricing-explanation-enterprise\">Get a Custom Demo<\/div>\n                <div class=\"pricing-cta-button-wrapper\">\n                            <!-- Render <a> for Enterprise -->\n                <a class=\"cta-button button\"\n                href=\"https:\/\/clickup.com\/contact\/contact-sales\"\n                target=\"_blank\"\n                rel=\"noopener noreferrer\"\n                data-ga-click-tracking\n                ga-event=\"click web\"\n                ga-label=\"blog pricing table\"\n                data-ga-tracking=\"ftmlead\"\n                ga-category=\"contact sales - enterprise\">\n                    Contact sales\n                <\/a>\n                    <\/div>\n        <div class=\"list-title\">Everything in Business, plus:<\/div>\n        <div class=\"pricing-features-list\">\n                                            <div class=\"pricing-feature\">\n                    <svg class=\"pricing-card-check-icon\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"18\" height=\"18\" viewBox=\"0 0 18 18\" fill=\"none\" aria-hidden=\"true\"><path d=\"M5.25 9.375L7.875 12L12.75 6\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><\/path><\/svg>\n                    <span>White Labeling<\/span>\n                <\/div>\n                                <div class=\"pricing-feature\">\n                    <svg class=\"pricing-card-check-icon\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"18\" height=\"18\" viewBox=\"0 0 18 18\" fill=\"none\" aria-hidden=\"true\"><path d=\"M5.25 9.375L7.875 12L12.75 6\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><\/path><\/svg>\n                    <span>Live Onboarding Training<\/span>\n                <\/div>\n                                <div class=\"pricing-feature\">\n                    <svg class=\"pricing-card-check-icon\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"18\" height=\"18\" viewBox=\"0 0 18 18\" fill=\"none\" aria-hidden=\"true\"><path d=\"M5.25 9.375L7.875 12L12.75 6\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><\/path><\/svg>\n                    <span>250K Monthly Automations<\/span>\n                <\/div>\n                                    <\/div>\n    <\/div>\n<\/div>\n            <\/div>\n\n<div class=\"cta-see-more-button-wrapper\">\n    <a class=\"cta-see-more-button\"\n    href=\"https:\/\/clickup.com\/pricing\"\n    target=\"_blank\"\n    rel=\"noopener noreferrer\"\n    data-ga-click-tracking\n    ga-event=\"click web\"\n    ga-label=\"blog pricing table\"\n    ga-category=\"see more features\"\n    data-ga-tracking=\"ftmlead\">\n        See more features\n    <\/a>\n    <\/div>\n<div class=\"pricing-disclaimer\">* Prices when billed annually<\/div>\n<\/div>\n\n<div class=\"ai-pricing-callout\">\n    <div class=\"ai-pricing-callout__content\">\n        <div class=\"ai-pricing-callout__text\">\n            <div class=\"ai-pricing-callout__title\">The world's most complete work AI, starting at $9 per month<\/div>\n            <div class=\"ai-pricing-callout__subtitle\">ClickUp Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.<\/div>\n        <\/div>\n        <a href=\"https:\/\/app.clickup.com\/signup?product=ai&ai=true\"\n           class=\"ai-pricing-callout__cta\"\n           data-ga-click-tracking\n           ga-event=\"click web\"\n           ga-category=\"Try for free\"\n           ga-label=\"blog pricing table\">\n            Try for free\n        <\/a>\n    <\/div>\n<\/div>\n\n\n\n<script>\ndocument.addEventListener('DOMContentLoaded', function () {\n    const monthlyToggle = document.getElementById('monthly-toggle');\n    const yearlyToggle = document.getElementById('yearly-toggle');\n    const pricingCards = document.querySelectorAll('.pricing-card');\n    const pricingToggle = document.querySelector('.pricing-toggle');\n\n    function togglePricing(isYearly) {\n        pricingCards.forEach(card => {\n            const monthlyPrice = card.querySelector('.pricing-price-monthly');\n            const yearlyPrice = card.querySelector('.pricing-price-yearly');\n\n            if (monthlyPrice && yearlyPrice) {\n                yearlyPrice.style.display = isYearly ? 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The platform is very intuitive, offers a high level of customization, and makes it easy to prioritize activities and meet deadlines. Task management, in particular, has improved our team&#8217;s productivity significantly, and the ability to view everything through dashboards and lists is a game-changer. I use it every day, all day long, and already integrated with some other apps, like Toogl Track, Google Calendar and Microsoft Outlook.<\/em><\/p><\/blockquote><figure class=\"cu-author-quote__author-group\"><figcaption class=\"cu-author-quote__author-info\"><cite class=\"cu-author-quote__author-name\">G2 review<\/cite><\/figcaption><\/figure><\/div>\n\n\n<div style=\"border: 3px solid #9b51e0; border-radius: 0%; background-color: inherit; \" class=\"ub-styled-box ub-bordered-box wp-block-ub-styled-box\" id=\"ub-styled-box-1eb87351-766a-4322-9b3a-f667a1a3c88e\">\n<p id=\"ub-styled-box-bordered-content-\"><strong>\ud83d\udcee ClickUp Insight: <\/strong>Knowledge workers <a href=\"https:\/\/clickup.com\/blog\/team-communication-survey\/\">send an average of 25 messages daily,<\/a> searching for information and context. This indicates a fair amount of time wasted scrolling, searching, and deciphering fragmented conversations across emails and chats. \ud83d\ude31<\/p>\n\n\n\n<p>If only you had a smart platform that connects tasks, projects, chat, and emails (plus AI!) in one place. But you do: Try <a href=\"https:\/\/clickup.com\/signup\">ClickUp<\/a>!<\/p>\n\n\n\n<div class=\"wp-block-cu-buttons\"><a href=\"https:\/\/app.clickup.com\/signup\" class=\"cu-button cu-button--purple cu-button--improved\">Get started With ClickUp<\/a><\/div>\n\n\n<\/div>\n\n\n<h3 class=\"wp-block-heading\" id=\"14-2-todoist-best-for-balancing-simplicity-with-powerful-features\">2. Todoist (Best for balancing simplicity with powerful features)<\/h3>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXeMTCagLME2QGuNGUtfGcaQ9vAbicOFiIfybe1RfyqM7OmuwTsSzJvRaT-aKRHznfiy_IyF1wV2KEvWHz_y_IPMeEtPVICIWNMX3dUuPXIGqIFUb3k2Wl57Of0l7DV68CCt3Dc1?key=stm4t7CN9CZo2-BiOGH-3g\" alt=\"Todoist: Personal task management simplified with to-do apps\"\/><\/figure><\/div>\n\n\n<p class=\"has-text-align-center\">via <a href=\"https:\/\/www.todoist.com\/downloads\/windows\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Todoist<\/a><\/p>\n\n\n\n<p>You might feel overwhelmed by complex project management tools. Todoist hits that sweet spot between simplicity and functionality.<\/p>\n\n\n\n<p>The clean interface masks powerful organizational features under the hood. It allows you to create shared projects for anything from planning a vacation with friends to coordinating work deadlines with teammates. The natural language input stands out\u2014typing \u2018Send report every Friday\u2019 automatically sets up recurring tasks.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"15-todoist-best-features\">Todoist best features<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Set up location-based reminders that ping about the grocery list the moment you walk into your regular supermarket<\/li>\n\n\n\n<li>Break down complex projects into three levels of nested subtasks that keep even complicated projects neatly organized<\/li>\n\n\n\n<li>Track progress with visual completion charts showing daily, weekly, and monthly productivity patterns at a glance<\/li>\n\n\n\n<li>Access and update shared lists in real time on Android, Windows, web, or Apple devices<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"16-todoist-limitations\">Todoist limitations<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The free plan is limited to only five active projects<\/li>\n\n\n\n<li>Cannot attach files larger than 25 MB to tasks<\/li>\n\n\n\n<li>Comments and task history are only available on the paid version<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"17-todoist-pricing\">Todoist pricing<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Beginner:<\/strong> Free<\/li>\n\n\n\n<li><strong>Pro:<\/strong> $2.5\/month per user<\/li>\n\n\n\n<li><strong>Business: <\/strong>$8\/month per user<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"18-todoist-ratings-and-reviews\">Todoist ratings and reviews<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>G2: <\/strong>4.4\/5 (800+ reviews)<\/li>\n\n\n\n<li><strong>Capterra:<\/strong> 4.6\/5 (2,585+ reviews)<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"19-what-are-real-life-users-saying-about-todoist\">What are real-life users saying about Todoist?<\/h4>\n\n\n\n<p>One <a href=\"https:\/\/www.g2.com\/products\/todoist\/reviews\/todoist-review-9875882\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">G2 review<\/a> puts it this way:<\/p>\n\n\n\n<div class=\"wp-block-clickup-clickup-author-quote cu-author-quote undefined\"><blockquote class=\"cu-author-quote__quote\"><p><em>For me, Todoist is like a lifesaver. It was easy to set up and really helps in putting everything into clear to-do lists, even for big projects with my team. Plus, it makes changing deadlines very easy.<\/em><\/p><\/blockquote><figure class=\"cu-author-quote__author-group\"><figcaption class=\"cu-author-quote__author-info\"><cite class=\"cu-author-quote__author-name\">G2 review<\/cite><\/figcaption><\/figure><\/div>\n\n\n<div style=\"border: 3px solid #0693e3; border-radius: 0%; background-color: inherit; \" class=\"ub-styled-box ub-bordered-box wp-block-ub-styled-box\" id=\"ub-styled-box-995edf80-4cca-4ef1-885a-1803c763ab7f\">\n<p id=\"ub-styled-box-bordered-content-\"><strong>\ud83d\udd0d Did You Know? <\/strong>There\u2019s a psychological reason you keep thinking about unfinished tasks. It\u2019s called the <a href=\"https:\/\/clickup.com\/blog\/zeigarnik-effect-on-productivity\/\">Zeigarnik Effect<\/a>\u2014your brain keeps those items open like tabs in a browser until you resolve or offload them. Writing them down helps you mentally let go.<\/p>\n\n\n<\/div>\n\n\n<h3 class=\"wp-block-heading\" id=\"20-3-lovewick-best-for-couples-managing-household-tasks-together\">3. Lovewick (Best for couples managing household tasks together)<\/h3>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter is-resized\"><img decoding=\"async\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXdUt83obYrcTUiAWgAZvEfc981ZTnVQKzGz-HV0CE3w150gxVyEq-1IMjBftjbPjywCg2oiwcpwnit057I1nA3vhmS4Q2UwCLm8lBnq36s-zmvh39l6ekti0I6rXm-_2ZkQJkWxWQ?key=stm4t7CN9CZo2-BiOGH-3g\" alt=\"Lovewick: Shared to-do list app with basic features\" style=\"width:396px;height:auto\"\/><\/figure><\/div>\n\n\n<p class=\"has-text-align-center\">via <a href=\"https:\/\/lovewick.com\/shared-to-do-list-app-for-couples\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Lovewick<\/a><\/p>\n\n\n\n<p>Think of an app designed specifically for partner conversations about who&#8217;s doing what. That&#8217;s Lovewick. Unlike general task managers, it&#8217;s built from the ground up for you and your partner sharing a home.<\/p>\n\n\n\n<p>The app focuses on making household management feel more like a team effort. It encourages equal ownership of tasks through clever reminders and a balanced distribution feature.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"21-lovewick-best-features\">Lovewick best features<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create recurring household routines that automatically rotate between partners so neither person gets stuck with cleaning every week<\/li>\n\n\n\n<li>Track shared expenses and budgeting goals alongside tasks to manage your rent, utilities, and grocery spending in one place<\/li>\n\n\n\n<li>Use the relationship dashboard to celebrate completed tasks and ensure household responsibilities remain balanced over time<\/li>\n\n\n\n<li>Plan special occasions and surprise dates in a private section that your partner cannot access until the reveal date<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"22-lovewick-limitations\">Lovewick limitations<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Limited integrations with other productivity apps<\/li>\n\n\n\n<li>It\u2019s less suitable for work-related tasks<\/li>\n\n\n\n<li>Requires both partners to use the app for maximum benefit actively<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"23-lovewick-pricing\">Lovewick pricing<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Free<\/li>\n\n\n\n<li>Lovewick Plus: $9.99\/month<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"24-lovewick-ratings-and-reviews\">Lovewick ratings and reviews<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>G2:<\/strong> Not enough reviews<\/li>\n\n\n\n<li><strong>Capterra:<\/strong> Not enough reviews<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"25-what-are-real-life-users-saying-about-lovewick\">What are real-life users saying about Lovewick?<\/h4>\n\n\n\n<p>This <a href=\"https:\/\/www.reddit.com\/r\/apps\/s\/6rpYYgXKE9\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Reddit comment<\/a> brings up an interesting angle:<\/p>\n\n\n\n<div class=\"wp-block-clickup-clickup-author-quote cu-author-quote undefined\"><blockquote class=\"cu-author-quote__quote\"><p><em>I really like Lovewick. It\u2019s simple, free, and the interface meets our needs. You won\u2019t believe the number of secret dates this app helped me successfully plan. And of course, the to-do lists!! My partner and I are organization freaks, so the experience for us was great.<\/em><\/p><\/blockquote><figure class=\"cu-author-quote__author-group\"><figcaption class=\"cu-author-quote__author-info\"><cite class=\"cu-author-quote__author-name\">Reddit review<\/cite><\/figcaption><\/figure><\/div>\n\n\n<div style=\"background-color: #d9edf7; color: #31708f; border-left-color: #31708f; \" class=\"ub-styled-box ub-notification-box wp-block-ub-styled-box\" id=\"ub-styled-box-8b02f210-3bb1-44ee-85c2-bb8574274afd\">\n<p id=\"ub-styled-box-notification-content-\"><strong>\ud83d\udca1 Pro Tip: <\/strong>Write the task the way your future self needs to see it. &#8216;Follow up with Paul&#8217; becomes clearer when you write &#8216;Follow up with Paul re: Q2 report &#8211; waiting on his feedback from last Thursday&#8217;. Your list should reduce friction, not create it.<\/p>\n\n\n<\/div>\n\n\n<h3 class=\"wp-block-heading\" id=\"26-4-trello-best-for-visual-thinkers-who-prefer-board-layouts\">4. Trello (Best for visual thinkers who prefer board layouts)<\/h3>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXdYY09npi-2vkveffr-1Xr4G2iOj7SvgkdHThVcCV99lJdfNa002Rt5k1Y1qDhxi9RbJkOKHC5P5LJDCUNrPiZQWAIQUTjVtojPd_UcWqnYU0PUMKWOK1qRC_bLxsQHRUQ9iUY_9w?key=stm4t7CN9CZo2-BiOGH-3g\" alt=\"Trello: Shared to-do list app with sub tasks and custom filters\"\/><\/figure><\/div>\n\n\n<p class=\"has-text-align-center\">via <a href=\"https:\/\/trello.com\/use-cases\/task-management\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Trello<\/a><\/p>\n\n\n\n<p>For you, visual thinkers, Trello offers a refreshing approach to <a href=\"https:\/\/clickup.com\/blog\/how-to-manage-personal-tasks\/\">personal task management<\/a>. The card-based Kanban system lets you move tasks across customizable boards representing different stages of completion. This workflow makes it easy to see project status at a glance. <\/p>\n\n\n\n<p>You can drag cards between columns like \u2018To Do,\u2019 \u2018In Progress,\u2019 and \u2018Done,\u2019 creating a satisfying visual representation of progress.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"27-trello-best-features\">Trello best features<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Attach files, checklists, due dates, and comments directly to task cards for complete context on project deliverables<\/li>\n\n\n\n<li>Create board <a href=\"https:\/\/clickup.com\/blog\/task-list-templates\/\">task list templates<\/a> for repeatable projects so your team doesn&#8217;t need to rebuild structures each time<\/li>\n\n\n\n<li>Customize Butler automation rules that move cards and notify team members when specific conditions are met<\/li>\n\n\n\n<li>Add color-coded labels to categorize tasks across departments, priority levels, or client names for quick visual filtering<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"28-trello-limitations\">Trello limitations<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Limited reporting and analytics in the free and lower-tier plans<\/li>\n\n\n\n<li>Custom fields require a premium subscription<\/li>\n\n\n\n<li>Calendar integration and timeline views aren&#8217;t as robust<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"29-trello-pricing\">Trello pricing<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Free<\/li>\n\n\n\n<li><strong>Standard:<\/strong> $6\/month per user<\/li>\n\n\n\n<li><strong>Premium: <\/strong>$12.50\/month per user<\/li>\n\n\n\n<li><strong>Enterprise: <\/strong>$17.50\/month per user (billed annually)<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"30-trello-ratings-and-reviews\">Trello ratings and reviews<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>G2:<\/strong> 4.4\/5 (13,670+ reviews)<\/li>\n\n\n\n<li><strong>Capterra:<\/strong> 4.5\/5 (23,435+ reviews)<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"31-what-are-real-life-users-saying-about-trello\">What are real-life users saying about Trello?<\/h4>\n\n\n\n<p>According to one <a href=\"https:\/\/www.trustpilot.com\/reviews\/6809ae2f0a461c1a0bad1278\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Trustpilot review<\/a>:<\/p>\n\n\n\n<div class=\"wp-block-clickup-clickup-author-quote cu-author-quote undefined\"><blockquote class=\"cu-author-quote__quote\"><p><em>Very simple yet useful tool. We use this for our tech and product roadmap and to monitor work progress. It has been very useful. There are also several customizations possible and several integrations. Price has gone up quite a bit in the last few months. Otherwise, a great tool for startups.<\/em><\/p><\/blockquote><figure class=\"cu-author-quote__author-group\"><figcaption class=\"cu-author-quote__author-info\"><cite class=\"cu-author-quote__author-name\">Trustpilot review<\/cite><\/figcaption><\/figure><\/div>\n\n\n<div style=\"border: 3px solid #0693e3; border-radius: 0%; background-color: inherit; \" class=\"ub-styled-box ub-bordered-box wp-block-ub-styled-box\" id=\"ub-styled-box-382c5dc9-6471-44db-8e35-647d3a6ccb67\">\n<p id=\"ub-styled-box-bordered-content-\"><strong>\ud83d\udd0d Did You Know? <\/strong>According to a survey of 2,000 people, the average adult in the UK <a href=\"https:\/\/www.thesun.co.uk\/news\/33969306\/average-brit-writes-156-to-do-lists-a-year\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">writes 156 to-do lists<\/a> annually. Over a third of respondents said they would be lost without their lists, and 21% would struggle to get anything done without them.<\/p>\n\n\n<\/div>\n\n<div style=\"background-color: #d9edf7; color: #31708f; border-left-color: #31708f; \" class=\"ub-styled-box ub-notification-box wp-block-ub-styled-box\" id=\"ub-styled-box-ec450b5c-19c6-4b72-b9ff-d20f05e4bc64\">\n<p id=\"ub-styled-box-notification-content-\"><strong>Pro Tip<\/strong>: To remind you of tasks, you can simply tell <a href=\"https:\/\/clickup.com\/ai\">ClickUp Brain,<\/a> your AI personal assistant, what you need to do and when. Or feed it your entire list, and let it schedule on <a href=\"https:\/\/clickup.com\/features\/calendar\">ClickUp&#8217;s AI-powered Calendar <\/a>for you. Easy-peasy! <br><\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1211\" height=\"1400\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2025\/06\/Screenshot-2025-06-08-at-9.22.56-PM-1211x1400.png\" alt=\"ClickUp Brain\" class=\"wp-image-477674\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2025\/06\/Screenshot-2025-06-08-at-9.22.56-PM-1211x1400.png 1211w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2025\/06\/Screenshot-2025-06-08-at-9.22.56-PM-260x300.png 260w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2025\/06\/Screenshot-2025-06-08-at-9.22.56-PM-768x888.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2025\/06\/Screenshot-2025-06-08-at-9.22.56-PM-700x809.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2025\/06\/Screenshot-2025-06-08-at-9.22.56-PM.png 1310w\" sizes=\"auto, (max-width: 1211px) 100vw, 1211px\" \/><figcaption class=\"wp-element-caption\">Let ClickUp Brain schedule tasks on your Calendar, and schedule reminders for you, too<\/figcaption><\/figure><\/div>\n\n<\/div>\n\n\n<h3 class=\"wp-block-heading\" id=\"32-5-anydo-best-for-seamless-sync-across-different-devices\">5. Any.do (Best for seamless sync across different devices)<\/h3>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXfFUrOvKbDtg_pVCGxLYx1prDyvz3cS3d_zAsuq_vVpraWm501cK3Ii540fzVw66OfqNIfHx8n7uyXMkFp2F5y2blLSQ1GjL-xMNjb7zwO7fSxYwL8Iuo7B_j_Hhu86kOPBK6oJBQ?key=stm4t7CN9CZo2-BiOGH-3g\" alt=\"Any.do: Basic to-do list app with key features\"\/><\/figure><\/div>\n\n\n<p class=\"has-text-align-center\">via <a href=\"https:\/\/www.any.do\/to-do-list-app-for-desktop\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Any.do<\/a><\/p>\n\n\n\n<p>Any.do shines in its cross-platform capabilities. The app transitions smoothly between your desktop, mobile, web, and even smartwatch interfaces. You can start a shopping list on your computer and check items off on your phone while at the store without any sync issues. <\/p>\n\n\n\n<p>Its clean, minimalist design focuses attention on tasks rather than overwhelming you with complex features.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"33-anydo-best-features\">Any.do best features<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Plan your day with the \u2018Moment\u2019 feature that prompts a quick five-minute review of upcoming tasks every morning<\/li>\n\n\n\n<li>Create shared lists for groceries or household chores that update in real time across all family members&#8217; devices<\/li>\n\n\n\n<li>Integrate calendar events with tasks to see a complete picture of appointments and to-dos in a unified timeline<\/li>\n\n\n\n<li>Group tasks into customizable categories that match your specific life areas, such as home renovation or wedding planning<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"34-anydo-limitations\">Any.do limitations<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Task organization options are less flexible than some competitors<\/li>\n\n\n\n<li>Recurring task options remain more limited than Todoist<\/li>\n\n\n\n<li>Collaborative features are not as robust as team-focused alternatives<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"35-anydo-pricing\">Any.do pricing<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Free<\/li>\n\n\n\n<li><strong>Premium: <\/strong>$7.99\/month<\/li>\n\n\n\n<li><strong>Family: <\/strong>$9.99\/month (for four members)<\/li>\n\n\n\n<li><strong>Teams:<\/strong> $7.99\/month per user<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"36-anydo-ratings-and-reviews\">Any.do ratings and reviews<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>G2: <\/strong>4.2\/5 (190+ reviews)<\/li>\n\n\n\n<li><strong>Capterra: <\/strong>4.4\/5 (190 reviews)<\/li>\n<\/ul>\n\n\n<div style=\"border: 3px solid #0693e3; border-radius: 0%; background-color: inherit; \" class=\"ub-styled-box ub-bordered-box wp-block-ub-styled-box\" id=\"ub-styled-box-51e86df9-74f9-43be-ba52-c22df292f4d1\">\n<p id=\"ub-styled-box-bordered-content-\"><strong>\ud83e\udde0 Fun Fact: <\/strong>The average person can only hold <a href=\"https:\/\/pmc.ncbi.nlm.nih.gov\/articles\/PMC2864034\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">3-5 items in their working memory<\/a> at once. That\u2019s one reason to-do lists are essential; they offload your brain and give you space to focus without remembering everything at once.<\/p>\n\n\n<\/div>\n\n\n<h3 class=\"wp-block-heading\" id=\"37-6-cozi-best-for-busy-families-juggling-multiple-schedules\">6. Cozi (Best for busy families juggling multiple schedules)<\/h3>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXdr3I9P5Ke9rpBSW7aftutw1CHQ2Tj56DsqSAA2a5Yq_OS4ZDLREuphHBdIOL9MHSRdL0w0ZLczFZYkbym8S4OY8mE2sE_FyuMI0MhxX5YXMH2vN_Yl9trvSA-4hxGunvBoqssF5w?key=stm4t7CN9CZo2-BiOGH-3g\" alt=\"Cozi: Custom smart lists for families\"\/><\/figure><\/div>\n\n\n<p class=\"has-text-align-center\">via <a href=\"https:\/\/www.cozi.com\/get-cozi\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Cozi<\/a><\/p>\n\n\n\n<p>Cozi addresses the unique challenges of family organization. It unifies family calendars, shopping lists, to-dos, and meal plans in one color-coded interface.<\/p>\n\n\n\n<p>Each family member gets assigned a color, making it easy to see who needs to be where and when. The shared grocery list feature prevents duplicate purchases and ensures nothing gets forgotten during shopping trips.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"38-cozi-best-features\">Cozi best features<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Share shopping and <a href=\"https:\/\/clickup.com\/blog\/to-do-list-examples\/\">to-do lists<\/a> that any family member can update from their own device, even without cell service<\/li>\n\n\n\n<li>Plan meals and store recipes in the same app where shopping lists are created to streamline dinner preparation<\/li>\n\n\n\n<li>Receive agenda emails each morning with a complete rundown of every family member&#8217;s activities and appointments<\/li>\n\n\n\n<li>Keep a family journal where members can record memories and milestone photos alongside everyday tasks and achievements<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"39-cozi-limitations\">Cozi limitations<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The free version includes ads that some users find distracting<\/li>\n\n\n\n<li>Limited customization options compared to more flexible task managers<\/li>\n\n\n\n<li>Fewer integrations with third-party calendars and services<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"40-cozi-pricing\">Cozi pricing<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Free<\/strong><\/li>\n\n\n\n<li><strong>Cozi Gold:<\/strong> Custom pricing<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"41-cozi-ratings-and-reviews\">Cozi ratings and reviews<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>G2: <\/strong>Not enough reviews<\/li>\n\n\n\n<li><strong>Capterra: <\/strong>Not enough reviews<\/li>\n<\/ul>\n\n\n<div style=\"background-color: #d9edf7; color: #31708f; border-left-color: #31708f; \" class=\"ub-styled-box ub-notification-box wp-block-ub-styled-box\" id=\"ub-styled-box-492a933f-d513-4ef6-91cc-d482f5643be6\">\n<p id=\"ub-styled-box-notification-content-\">\ud83d\udcd6<strong> Also Read: <\/strong><a href=\"https:\/\/clickup.com\/blog\/to-do-lists-for-adhd\/\">How to Create an ADHD To-Do List to Complete Tasks (With Templates)<\/a><\/p>\n\n\n<\/div>\n\n\n<h3 class=\"wp-block-heading\" id=\"42-7-microsoft-loop-best-for-teams-already-using-microsoft-365\">7. Microsoft Loop (Best for teams already using Microsoft 365)<\/h3>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXclQx_G3IkN25U9moDU5p4qhXOfv_P-MNvKymZ_gaCxiV5eGsVkNpFvwv_mEIrvzTaXi0jxH7Gs04dRcRNFSrfGM6uspbccajSdIy3JNv7X8WaX2m5UblRc4Z6USBPOdcY2W8-x?key=stm4t7CN9CZo2-BiOGH-3g\" alt=\"Microsoft Loop: Track Outlook tasks and create custom filters in Outlook calendars\"\/><\/figure><\/div>\n\n\n<p class=\"has-text-align-center\">via <a href=\"https:\/\/www.microsoft.com\/nl-nl\/microsoft-loop\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Microsoft Loop<\/a><\/p>\n\n\n\n<p>Microsoft Loop transforms task management into a dynamic, collaborative workspace. It combines aspects of documents, whiteboards, and task lists into components that update in real time across Microsoft applications. <\/p>\n\n\n\n<p>This means a task list created in Loop appears and updates instantly when embedded in your Teams chats or Outlook emails.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"43-microsoft-loop-best-features\">Microsoft Loop best features<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create collaborative components that stay synchronized when shared across Teams, Outlook, and Word without manual updates<\/li>\n\n\n\n<li>Transform ideas into actionable tasks without switching between multiple tools during cross-departmental meetings<\/li>\n\n\n\n<li>Track project progress with adaptive tables that everyone can update simultaneously during or after video calls<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"44-microsoft-loop-limitations\">Microsoft Loop limitations<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Requires a Microsoft 365 subscription for full functionality<\/li>\n\n\n\n<li>It\u2019s a relatively new product, with features still evolving<\/li>\n\n\n\n<li>Steeper learning curve than standalone <a href=\"https:\/\/clickup.com\/blog\/task-management-software\/\">task management apps<\/a><\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"45-microsoft-loop-pricing\">Microsoft Loop pricing<\/h4>\n\n\n\n<p><strong>For home<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Microsoft 365 Family: <\/strong>$12.99\/month (for one to six people)<\/li>\n\n\n\n<li><strong>Microsoft 365 Personal: <\/strong>$9.99\/month (for one person)<\/li>\n<\/ul>\n\n\n\n<p><strong>For business<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Microsoft 365 Business Basic: <\/strong>$7.20\/month per user<\/li>\n\n\n\n<li><strong>Microsoft 365 Business Standard: <\/strong>$15\/month per user<\/li>\n\n\n\n<li><strong>Microsoft 365 Business Premium: <\/strong>$26.40\/month per user<\/li>\n\n\n\n<li><strong>Microsoft 365 Apps for business: <\/strong>$9.90\/month per user<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"46-microsoft-loop-ratings-and-reviews\">Microsoft Loop ratings and reviews<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>G2: <\/strong>Not enough reviews<\/li>\n\n\n\n<li><strong>Capterra:<\/strong> Not enough reviews<\/li>\n<\/ul>\n\n\n<div style=\"border: 3px solid #0693e3; border-radius: 0%; background-color: inherit; \" class=\"ub-styled-box ub-bordered-box wp-block-ub-styled-box\" id=\"ub-styled-box-d6061840-37d8-4a2a-99f6-5f07ec1c9e96\">\n<p id=\"ub-styled-box-bordered-content-\"><strong>\ud83d\udd0d Did You Know? <\/strong>Research from the American Psychological Association indicates that even brief mental blocks created by shifting between tasks can cost as much as <a href=\"https:\/\/www.apa.org\/topics\/research\/multitasking\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">40% of someone&#8217;s productive time<\/a>.<\/p>\n\n\n<\/div>\n\n\n<h3 class=\"wp-block-heading\" id=\"47-8-asana-best-for-teams-needing-reliable-project-tracking\">8. Asana (Best for teams needing reliable project tracking)<\/h3>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXc_craoZf0C7Wy8BYgeC0IxUjgxbaKRoLHNFNi2o0qVI2NpyEPLypTkg-QzdqY8KBgEnvC0kljLEY8Q4_u9ahXlTVScPKTL3LQRDcq7XyUDBH_EZfihg8XvftKsDY9Iw7u5xplW3w?key=stm4t7CN9CZo2-BiOGH-3g\" alt=\"Asana: Shared to-do list web app for multiple projects\"\/><\/figure><\/div>\n\n\n<p class=\"has-text-align-center\">via <a href=\"https:\/\/asana.com\/resources\/make-better-to-do-lists\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Asana<\/a><\/p>\n\n\n\n<p>Asana takes your shared task management to a more structured level. The platform offers multiple ways to visualize work\u2014lists, boards, timelines, and calendars\u2014so your team can track projects according to their preferred style.<\/p>\n\n\n\n<p>The detailed permission settings allow you to control who can view, edit, or comment on specific tasks, making it suitable for complex team structures.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"48-asana-best-features\">Asana best features<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create Custom Fields to filter tasks based on specific information like client approval status and budget categories<\/li>\n\n\n\n<li>Automate routine processes with rules that assign tasks, update statuses, and send notifications when deadlines approach<\/li>\n\n\n\n<li>Set dependencies between tasks so team members know exactly which items need completion before they can start their work<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"49-asana-limitations\">Asana limitations<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Free plan limited to 15 team members<\/li>\n\n\n\n<li>Some users report notification overload in active projects<\/li>\n\n\n\n<li>The mobile app lacks some functionality available in the desktop version<\/li>\n\n\n\n<li>Comparatively expensive for casual or small-scale use<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"50-asana-pricing\">Asana pricing<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Personal: <\/strong>Free<\/li>\n\n\n\n<li><strong>Starter:<\/strong> $13.49\/month per user<\/li>\n\n\n\n<li><strong>Advanced: <\/strong>$30.49\/month per user<\/li>\n\n\n\n<li><strong>Enterprise:<\/strong> Custom pricing<\/li>\n\n\n\n<li><strong>Enterprise+: <\/strong>Custom pricing<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"51-asana-ratings-and-reviews\">Asana ratings and reviews<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>G2: <\/strong>4.4\/5 (11,580+ reviews)<\/li>\n\n\n\n<li><strong>Capterra: <\/strong>4.5\/5 (13,435+ reviews)<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"52-what-are-real-life-users-saying-about-asana\">What are real-life users saying about Asana?<\/h4>\n\n\n\n<p>See what a <a href=\"https:\/\/www.g2.com\/products\/asana\/reviews\/asana-review-11099344\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">G2 reviewer<\/a> had to say about this shared to-do list app:<\/p>\n\n\n\n<div class=\"wp-block-clickup-clickup-author-quote cu-author-quote undefined\"><blockquote class=\"cu-author-quote__quote\"><p><em>What I like best about Asana is how easy it was to implement across our organization. The intuitive interface made onboarding seamless, and the prebuilt dashboards provided immediate visibility into project progress without the need for extensive customization. Additionally, the easy navigation and user-friendly design make it simple for end-users at all levels to adopt and stay engaged with their tasks.<\/em><\/p><\/blockquote><figure class=\"cu-author-quote__author-group\"><figcaption class=\"cu-author-quote__author-info\"><cite class=\"cu-author-quote__author-name\">G2 review<\/cite><\/figcaption><\/figure><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"53-9-notion-best-for-combining-notes-docs-and-tasks\">9. Notion (Best for combining notes, docs, and tasks)<\/h3>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXegPRIBYJHzdpRkn0PTJlPtkaWI0Ho5p6-Q9D630BlEAaN1mNkCIYPQXFLLdGWQuEb4UDdPx8xQ4B8halOxFfWX1VUspPHqKzyUCcKyjCN3eGVE0e0txXm5Ozwvk8xvFEyLFPsg9w?key=stm4t7CN9CZo2-BiOGH-3g\" alt=\"Notion: Shared to-do list app keeps users on the same page\"\/><\/figure><\/div>\n\n\n<p class=\"has-text-align-center\">via <a href=\"https:\/\/www.notion.com\/templates\/category\/to-do-lists\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Notion<\/a><\/p>\n\n\n\n<p>With Notion, you can create rich task lists embedded within contextual documents. The flexible database approach allows for custom properties and views that adapt to specific workflows.<\/p>\n\n\n\n<p>Your team will appreciate how Notion connects reference materials and action items. It also supports the <a href=\"https:\/\/clickup.com\/blog\/how-to-use-ai-to-automate-tasks\/\">use of AI to automate tasks<\/a>.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"54-notion-best-features\">Notion best features<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Build custom databases that track new tasks along with related client information, project documentation, and meeting notes<\/li>\n\n\n\n<li>Create linked views that show the same tasks filtered differently for executives, managers, and individual contributors<\/li>\n\n\n\n<li>Design dashboard pages that combine tasks, notes, and metrics in one unified view for project overviews<\/li>\n\n\n\n<li>Toggle between simple checklists and database views as your project complexity evolves from concept to execution<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"55-notion-limitations\">Notion limitations<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Steeper learning curve than dedicated task management apps<\/li>\n\n\n\n<li>Performance can slow with large databases and complex pages<\/li>\n\n\n\n<li>Setup requires significant time and effort<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"56-notion-pricing\">Notion pricing<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Free<\/li>\n\n\n\n<li><strong>Plus: <\/strong>$12\/month per user<\/li>\n\n\n\n<li><strong>Business: <\/strong>$24\/month per user<\/li>\n\n\n\n<li><strong>Enterprise: <\/strong>Custom pricing<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"57-notion-ratings-and-reviews\">Notion ratings and reviews<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>G2: <\/strong>4.7\/5 (6,000+ reviews)<\/li>\n\n\n\n<li><strong>Capterra:<\/strong> 4.7\/5 (2,540+ reviews)<\/li>\n<\/ul>\n\n\n<div style=\"border: 3px solid #0693e3; border-radius: 0%; background-color: inherit; \" class=\"ub-styled-box ub-bordered-box wp-block-ub-styled-box\" id=\"ub-styled-box-739a8685-54ed-45aa-90ba-3b73c9602225\">\n<p id=\"ub-styled-box-bordered-content-\"><strong>\ud83e\udde0 Fun Fact: <\/strong>People are more committed to goals when there\u2019s a public element. A study found that people who shared their goals with others or made them visible (like on a shared task board) were <a href=\"https:\/\/scholarsarchive.library.albany.edu\/cgi\/viewcontent.cgi?article=2173&amp;context=legacy-etd\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">more likely to follow through<\/a>.<\/p>\n\n\n<\/div>\n\n\n<h3 class=\"wp-block-heading\" id=\"58-10-google-keep-best-for-quick-capture-of-simple-shared-tasks\">10. Google Keep (Best for quick capture of simple shared tasks)<\/h3>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXejraVkDoktaOrOTGeBnavsGbp-uAiHe_YIPUircqGSgDjs8J0Pn3rsIrhUKb6dC9Hu98RMVlwfRXefI1FlFiqyVdMpjBK6xWCo9ZzZXuOKZZc_7j9sWkkP-6MDd-Fmx4Vg_bXfIQ?key=stm4t7CN9CZo2-BiOGH-3g\" alt=\"Google Keep: Sync with Google Tasks and other tools\"\/><\/figure><\/div>\n\n\n<p class=\"has-text-align-center\">via <a href=\"https:\/\/chromewebstore.google.com\/detail\/google-keep-notes-and-lis\/hmjkmjkepdijhoojdojkdfohbdgmmhki\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Google<\/a><\/p>\n\n\n\n<p>Google Keep provides a straightforward approach to your shared tasks. The app works like digital sticky notes with added collaboration features.<\/p>\n\n\n\n<p>You can create color-coded notes and <a href=\"https:\/\/clickup.com\/blog\/project-management-checklist\/\">project management checklists<\/a> that sync across devices. Its integration with other Google services makes it particularly convenient if you&#8217;re already using Gmail or Google Calendar. Plus, the simplicity makes it perfect for quick shopping lists or recurring reminders.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"59-google-keep-best-features\">Google Keep best features<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Share notes and checklists instantly with Google contacts who can view and edit in real time while shopping at different stores<\/li>\n\n\n\n<li>Convert handwritten notes to text using the mobile app camera feature when jotting down ideas on napkins or notepads<\/li>\n\n\n\n<li>Copy note content directly to Google Docs for expanding simple lists into detailed documents without retyping<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"60-google-keep-limitations\">Google Keep limitations<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Lacks advanced task management features like dependencies or subtasks<\/li>\n\n\n\n<li>Limited formatting options for text compared to full-featured note apps<\/li>\n\n\n\n<li>No ability to assign specific items within a shared list to different people<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"61-google-keep-pricing\">Google Keep pricing<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Free with a Google account<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"62-google-keep-ratings-and-reviews\">Google Keep ratings and reviews<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>G2:<\/strong> Not enough reviews<\/li>\n\n\n\n<li><strong>Capterra: <\/strong>4.7\/5 (230 reviews)<\/li>\n<\/ul>\n\n\n<div style=\"background-color: #d9edf7; color: #31708f; border-left-color: #31708f; \" class=\"ub-styled-box ub-notification-box wp-block-ub-styled-box\" id=\"ub-styled-box-4552fbfa-ab88-4ac3-bd16-c81497e55ffe\">\n<p id=\"ub-styled-box-notification-content-\"><strong>\ud83d\udca1 Pro Tip: <\/strong>Create a \u2018catch-all\u2019 list for everyone\u2019s random stuff. From picking up dry cleaning to remembering to call Aunt Mary, it\u2019s easier when everyone throws their own tasks into a shared list. However, keep it limited to the essentials so it doesn&#8217;t become a dumping ground.<\/p>\n\n\n<\/div>\n\n\n<h2 class=\"wp-block-heading\" id=\"63-work-better-together-with-clickup\">Work Better Together With ClickUp<\/h2>\n\n\n\n<p>A shared to-do list app only works when it actually keeps people accountable. This means real-time updates, clear ownership, and an easy-to-understand layout. Without that, tasks fall through, deadlines get missed, and things get done twice or not at all.<\/p>\n\n\n\n<p>If you\u2019re looking for one app that integrates everything\u2014tasks, routines, updates, and even a little automation magic\u2014ClickUp delivers.<\/p>\n\n\n\n<p>It\u2019s built for collaboration at every level, from families to fast-moving teams, and packed with features that grow with your needs.<\/p>\n\n\n\n<p><a href=\"https:\/\/app.clickup.com\/signup\">Sign up for ClickUp<\/a> today and build your best to-do list yet! \u2705<\/p>\n","protected":false},"excerpt":{"rendered":"<p>It starts with a simple question: \u2018Did someone already feed the dog?\u2019 or \u2018Who\u2019s working on the presentation slides?\u2019 One\u2019s a household chore and the other\u2019s a team project, but both rely on people staying in sync. And that\u2019s not always easy when tasks are scattered across group chats, notebooks, or someone\u2019s memory. \ud83d\udcd2 A [&hellip;]<\/p>\n","protected":false},"author":117,"featured_media":461472,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"ub_ctt_via":"","cu_sticky_sidebar_cta_is_visible":true,"cu_sticky_sidebar_cta_title":"Start using ClickUp today","cu_sticky_sidebar_cta_bullet_1":"Manage all your work in one place","cu_sticky_sidebar_cta_bullet_2":"Collaborate with your team","cu_sticky_sidebar_cta_bullet_3":"Use ClickUp for FREE\u2014forever","cu_sticky_sidebar_cta_button_text":"Get Started","cu_sticky_sidebar_cta_button_link":"","_uf_show_specific_survey":0,"_uf_disable_surveys":false,"footnotes":""},"categories":[223],"tags":[],"class_list":["post-462471","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-software"],"featured_image_src":"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2025\/05\/deep-ai-alternatives-Featured-Image.png","author_info":{"display_name":"Garima Behal","author_link":"https:\/\/clickup.com\/blog\/author\/gbehalclickup-com\/"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Top 10 Easy-to-Use Shared To-Do List Apps for 2026 | ClickUp<\/title>\n<meta name=\"description\" content=\"Discover the top 10 easy-to-use shared to-do list apps for 2026, perfect for teams, large families, or couples.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" 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