{"id":43673,"date":"2026-11-08T22:20:04","date_gmt":"2026-11-09T06:20:04","guid":{"rendered":"https:\/\/clickup.com\/blog\/?p=43673"},"modified":"2026-11-08T22:21:24","modified_gmt":"2026-11-09T06:21:24","slug":"design-brief","status":"publish","type":"post","link":"https:\/\/clickup.com\/blog\/design-brief\/","title":{"rendered":"What Is a Design Brief? How to Write One, With Examples and Templates"},"content":{"rendered":"\n<p>\u201cMake the logo blue and add a coffee bean\u201d gives a designer instructions. But if you say \u201cCustomers confuse our coffee shop with the gas station next door\u201d instead, it gives them a problem to solve.<\/p>\n\n\n\n<p>A useful design brief explains the goal you\u2019re trying to achieve or the problem you\u2019re trying to solve. It also tells the designer who the design should reach and what requirements the finished work must meet.<\/p>\n\n\n\n<p>Ultimately, reviewers need a shared basis for deciding whether it works, especially when their preferences and taste differ. Yet only 15% of marketers and 23% of agency respondents in the <a href=\"https:\/\/www.prweb.com\/releases\/new-global-marketing-study-reveals-creative-industrys-hidden-challenges-302389847.html\" target=\"_blank\" rel=\"noreferrer noopener\">2025 BetterIdeas Project<\/a> said their organizations always refer to the brief when reviewing creative ideas.<\/p>\n\n\n\n<p>This guide covers what goes into a design brief, six steps to write one, and four illustrative examples. You\u2019ll also find ready-to-use templates to help you document requirements before design begins.<\/p>\n\n\n<div style=\"border: 3px solid #000000; border-radius: 0%; background-color: inherit; \" class=\"ub-styled-box ub-bordered-box wp-block-ub-styled-box\" id=\"ub-styled-box-86004bc3-9448-4d87-8ae0-b38f292561f8\">\n<p id=\"ub-styled-box-bordered-content-\"><strong>TL;DR:<\/strong> A design brief outlines the problem you&#8217;re solving, who the design is for, and what you need delivered. It should also cover the details that can slow things down later, from content readiness and file specifications to constraints, deadlines, and final approvals. Agree on clear success criteria with the designer before work begins, then refer to the brief when reviewing feedback or handling changes.<\/p>\n\n\n<\/div>\n\n<div class=\"wp-block-ub-table-of-contents-block ub_table-of-contents\" id=\"ub_table-of-contents-542cae8c-558f-4b6c-8345-bd94bc464261\" data-linktodivider=\"false\" data-showtext=\"show\" data-hidetext=\"hide\" data-scrolltype=\"auto\" data-enablesmoothscroll=\"false\" data-initiallyhideonmobile=\"false\" data-initiallyshow=\"true\"><div class=\"ub_table-of-contents-header-container\" style=\"\">\n\t\t\t<div class=\"ub_table-of-contents-header\" style=\"text-align: left; \">\n\t\t\t\t<div class=\"ub_table-of-contents-title\">What Is a Design Brief? How to Write One, With Examples and a Template<\/div>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t<\/div><div class=\"ub_table-of-contents-extra-container\" style=\"\">\n\t\t\t<div class=\"ub_table-of-contents-container ub_table-of-contents-1-column \">\n\t\t\t\t<ul style=\"\"><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#0-what-is-a-design-brief\" style=\"\">What Is a Design Brief?<\/a><ul><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#1-design-brief-vs-creative-brief-what%E2%80%99s-the-difference\" style=\"\">Design brief vs. creative brief: What\u2019s the difference?<\/a><\/li><\/ul><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#2-why-does-a-design-brief-matter-after-kickoff\" style=\"\">Why Does a Design Brief Matter After Kickoff?<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#3-what-should-a-design-brief-include\" style=\"\">What Should a Design Brief Include?<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#4-how-to-write-a-design-brief-in-six-steps\" style=\"\">How to Write a Design Brief in Six Steps<\/a><ul><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#5-step-1-start-with-the-problem-not-the-design-you-picture\" style=\"\">Step 1: Start with the problem, not the design you picture<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#6-step-2-name-the-final-approver-and-agree-on-how-feedback-will-be-handled\" style=\"\">Step 2: Name the final approver and agree on how feedback will be handled<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#7-step-3-write-success-criteria-the-design-can-be-checked-against\" style=\"\">Step 3: Write success criteria the design can be checked against<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#8-step-4-spec-every-deliverable-down-to-the-smallest-placement\" style=\"\">Step 4: Spec every deliverable down to the smallest placement<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#9-step-5-lock-content-status-constraints-and-what-to-avoid\" style=\"\">Step 5: Lock content status, constraints, and what to avoid<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#10-step-6-review-the-brief-with-the-designer-then-keep-it-attached-to-the-work\" style=\"\">Step 6: Review the brief with the designer, then keep it attached to the work<\/a><\/li><\/ul><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#11-design-brief-examples\" style=\"\">Design Brief Examples<\/a><ul><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#12-web-design-brief-example-b2b-pricing-page-redesign\" style=\"\">Web design brief example: B2B pricing page redesign<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#13-logo-design-brief-example-independent-coffee-roaster\" style=\"\">Logo design brief example: Independent coffee roaster<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#14-ux-design-brief-example-mobile-checkout-redesign\" style=\"\">UX design brief example: Mobile checkout redesign<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#15-packaging-design-brief-example-skincare-refill-pouch\" style=\"\">Packaging design brief example: Skincare refill pouch<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#16-before-and-after-rewriting-a-weak-design-brief\" style=\"\">Before and after: Rewriting a weak design brief<\/a><\/li><\/ul><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#17-design-brief-templates\" style=\"\">Design Brief Templates<\/a><ul><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#18-1-clickup-design-brief-template\" style=\"\">1. ClickUp Design Brief Template<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#19-2-clickup-creative-brief-document-template\" style=\"\">2. ClickUp Creative Brief Document Template<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#20-3-miro-design-brief-template\" style=\"\">3. Miro Design Brief Template<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#21-create-your-own-design-brief-template-from-scratch\" style=\"\">Create your own design brief template from scratch<\/a><\/li><\/ul><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#22-common-design-brief-mistakes-and-how-to-fix-them\" style=\"\">Common Design Brief Mistakes (and How to Fix Them)<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#23-how-to-run-design-briefs-in-clickup\" style=\"\">How to Run Design Briefs in ClickUp<\/a><ul><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#24-1-brainstorm-and-organize-ideas-with-clickup-whiteboards\" style=\"\">1. Brainstorm and organize ideas with ClickUp Whiteboards<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#25-2-build-your-brief-with-clickup-docs-and-brain%C2%B2\" style=\"\">2. Build your brief with ClickUp Docs and Brain\u00b2<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#26-3-assign-deliverables-and-track-progress-with-clickup-tasks\" style=\"\">3. Assign deliverables and track progress with ClickUp Tasks<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#27-4-collect-feedback-and-approve-designs-with-clickup-proofing\" style=\"\">4. Collect feedback and approve designs with ClickUp Proofing<\/a><\/li><\/ul><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#28-give-every-design-decision-a-clear-direction\" style=\"\">Give Every Design Decision a Clear Direction<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/design-brief\/#29-frequently-asked-questions-about-design-briefs\" style=\"\">Frequently Asked Questions About Design Briefs<\/a><\/li><\/ul>\n\t\t\t<\/div>\n\t\t<\/div><\/div>\n\n\n<h2 class=\"wp-block-heading\" id=\"0-what-is-a-design-brief\">What Is a Design Brief?<\/h2>\n\n\n\n<p>A design brief outlines the goals, audience, deliverables, timeline, and requirements that guide the <a href=\"https:\/\/clickup.com\/blog\/design-process\/\" target=\"_blank\" rel=\"noreferrer noopener\">design process<\/a>. It\u2019s usually prepared by the person requesting the work, such as a client, marketing manager, or product lead, with input from the designer.<\/p>\n\n\n\n<p>According to <a href=\"https:\/\/www.chiefmarketer.com\/essentials-for-creative-briefs-that-produce-strong-work\/\" target=\"_blank\" rel=\"noreferrer noopener\">Chief Marketer\u2019s coverage of the ANA\u2019s 2025 report on creative briefs<\/a>, 57% of client respondents and 52% of agency respondents identified briefs lacking clarity and focus as the most significant barrier to effective creative campaigns.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"1-design-brief-vs-creative-brief-what%E2%80%99s-the-difference\">Design brief vs. creative brief: What\u2019s the difference?<\/h3>\n\n\n\n<p>A <a href=\"https:\/\/clickup.com\/blog\/creative-brief-templates\/\" target=\"_blank\" rel=\"noreferrer noopener\">creative brief<\/a> outlines a campaign\u2019s message, audience, and overall direction. A design brief explains how a specific design project should meet its goals, including what must be delivered and the requirements it must follow.<\/p>\n\n\n\n<p>The two often overlap, and smaller projects may only need one document. But when used separately, the creative brief usually sets the direction the design brief builds on.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th>Dimension<\/th><th>Creative brief<\/th><th>Design brief<\/th><\/tr><\/thead><tbody><tr><td>Main question<\/td><td>What should we say, and to whom?<\/td><td>What must this design do, and how will we judge it?<\/td><\/tr><tr><td>Scope<\/td><td>A campaign or creative assignment, potentially across several channels<\/td><td>A design project with one deliverable or a set of related assets<\/td><\/tr><tr><td>Typical author<\/td><td>Brand strategist or marketing lead<\/td><td>Project owner, marketing manager, or client<\/td><\/tr><tr><td>Key contents<\/td><td>Insight, single-minded proposition, tone<\/td><td>Deliverables, specs, constraints, content status, approver<\/td><\/tr><tr><td>Example<\/td><td>\u201cPosition our refill pouch as the low-waste default\u201d<\/td><td>\u201cDesign a 250 ml refill pouch front panel, print-ready, by June 12\u201d<\/td><\/tr><tr><td>Used at review to check<\/td><td>Is the message right?<\/td><td>Does the asset meet the brief\u2019s success criteria?<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"2-why-does-a-design-brief-matter-after-kickoff\">Why Does a Design Brief Matter After Kickoff?<\/h2>\n\n\n\n<p>A design brief gives everyone a shared reference as the work takes shape. You can use it to review concepts, discuss changes, and check whether the finished design meets the project&#8217;s goals.<\/p>\n\n\n\n<p>It also helps you make sense of feedback from different people. One reviewer might flag a missed requirement, another might suggest a new approach, and a third might ask for an extra deliverable. Each comment deserves consideration, though each calls for a different response.<\/p>\n\n\n\n<p>Say you&#8217;re reviewing a poster for an upcoming industry event. The first draft is ready, and marketing, event operations, and a sponsor have sent their feedback. Here&#8217;s how the brief helps you work through it:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Identify required changes:<\/strong> The sponsor notes that the logo placement doesn&#8217;t match what was agreed in the brief. The designer needs to correct it<\/li>\n\n\n\n<li><strong>Evaluate subjective feedback:<\/strong> A stakeholder suggests changing the entire color scheme. You can check the suggestion against the approved brand direction and the poster&#8217;s goals before deciding whether to pursue it<\/li>\n\n\n\n<li><strong>Assess<\/strong> <strong>new requests: <\/strong>The events team has asked for three additional social media graphics. These fall outside the agreed deliverables, so you&#8217;ll need to assess the extra work and agree on any timeline or budget changes before committing<\/li>\n<\/ul>\n\n\n\n<p>As you review each comment, ask three questions: <strong>Does it address an agreed requirement? Does it help meet the project&#8217;s goals? Does it add work beyond the original scope?<\/strong><\/p>\n\n\n\n<p>Of course, requirements can change as a project moves forward. If the audience, goals, or deliverables change, update the brief and get approval for the revised scope.<\/p>\n\n\n<div style=\"background-color: #d9edf7; color: #31708f; border-left-color: #31708f; \" class=\"ub-styled-box ub-notification-box wp-block-ub-styled-box\" id=\"ub-styled-box-194c58a5-baf5-47eb-8bb3-b76a6b170951\">\n<p id=\"ub-styled-box-notification-content-\"><strong>Also Read: <\/strong><a href=\"https:\/\/clickup.com\/blog\/scope-creep\/\" target=\"_blank\" rel=\"noreferrer noopener\">Scope Creep<\/a><\/p>\n\n\n<\/div>\n\n\n<h2 class=\"wp-block-heading\" id=\"3-what-should-a-design-brief-include\">What Should a Design Brief Include?<\/h2>\n\n\n\n<p>A design brief should give the designer enough context to understand the project and move forward, from the problem you&#8217;re solving to who approves the final work. Here are 11 key elements to include:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Project summary:<\/strong> Explain what you&#8217;re creating and why you&#8217;re starting the project now, ideally in one or two sentences<\/li>\n\n\n\n<li><strong>Problem statement:<\/strong> Describe the business or user problem the design needs to solve, leaving room for the designer to explore solutions<\/li>\n\n\n\n<li><strong>Target audience:<\/strong> Define who&#8217;ll see or use the design, what they already know or believe, and where they&#8217;ll encounter it<\/li>\n\n\n\n<li><strong>Success criteria:<\/strong> Set two to four criteria you can measure or check when reviewing the finished design, plus any performance metrics you&#8217;ll track after launch<\/li>\n\n\n\n<li><strong>Deliverables and specifications:<\/strong> List every asset you need, including dimensions, file formats, and the smallest size at which the design needs to remain clear and legible<\/li>\n\n\n\n<li><strong>Constraints and requirements:<\/strong> Link to your <a href=\"https:\/\/clickup.com\/blog\/figma-brand-guidelines-templates\/\" target=\"_blank\" rel=\"noreferrer noopener\">brand guidelines<\/a> and include any required legal copy, accessibility standards, or platform and print specifications<\/li>\n\n\n\n<li><strong>What to avoid:<\/strong> Note any design directions you&#8217;ve already ruled out, competitor styles you want to avoid, and anything that&#8217;s off-limits<\/li>\n\n\n\n<li><strong>Content status:<\/strong> State whether the copy and images are final, in draft, or placeholders, and name who&#8217;s responsible for providing them and by when<\/li>\n\n\n\n<li><strong>Visual references:<\/strong> Share two or three examples or a <a href=\"https:\/\/clickup.com\/blog\/mood-board-software\/\" target=\"_blank\" rel=\"noreferrer noopener\">mood board<\/a>, with a short note about what you like in each, such as the layout, colors, or tone<\/li>\n\n\n\n<li><strong>Timeline and review rounds:<\/strong> Specify how many initial concepts you expect, when the first draft is due, how long reviewers have to respond, how many revision rounds are included, and the final delivery date<\/li>\n\n\n\n<li><strong>Final approver:<\/strong> Name who&#8217;ll sign off on the brief before work begins and who&#8217;ll approve the finished design, whether that&#8217;s the same person or two different people<\/li>\n<\/ol>\n\n\n\n<p>If you&#8217;re working with an agency or freelancer, include the budget too. It helps define the <a href=\"https:\/\/clickup.com\/blog\/scope-of-work-templates\/\" target=\"_blank\" rel=\"noreferrer noopener\">scope of work<\/a> and sets expectations for what they can deliver. For in-house projects, agree on how much time the team can commit alongside its other work.<\/p>\n\n\n\n<p>Review content deadlines, review windows, and final approval closely before you share the brief. Designers need to know when assets will arrive, when to expect feedback, and who has the final say. Leaving those details open can lead to delays and extra revisions.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"4-how-to-write-a-design-brief-in-six-steps\">How to Write a Design Brief in Six Steps<\/h2>\n\n\n\n<p>To write a design brief, start with the problem and name the final approver. Then write checkable success criteria, specify every deliverable, and document content status and constraints. Review the completed brief with the designer, resolve any gaps, and get approval before production begins. <\/p>\n\n\n\n<p>The steps below apply whether the brief lives in Google Docs, a FigJam board, or a project management tool.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"5-step-1-start-with-the-problem-not-the-design-you-picture\">Step 1: Start with the problem, not the design you picture<\/h3>\n\n\n\n<p>Before describing how you want the design to look, spend some time defining the problem you&#8217;re trying to solve.<\/p>\n\n\n\n<p>It&#8217;s natural to start thinking about colors, layouts, or visual styles. But when these become the starting point, you risk narrowing the designer&#8217;s options before they&#8217;ve had a chance to explore the problem.<\/p>\n\n\n\n<p>For example, you might start with &#8220;we need illustrated onboarding screens&#8221; when the actual issue is that new users don&#8217;t know what information to enter during setup.<\/p>\n\n\n\n<p>To get to the root of the request, ask yourself:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>What&#8217;s happening now that prompted this project?<\/li>\n\n\n\n<li>Who&#8217;s affected, and what do we know about their experience?<\/li>\n\n\n\n<li>What should improve once the design is complete?<\/li>\n<\/ul>\n\n\n\n<p>Summarize the problem in one or two sentences, using feedback, research, or performance data when available. This will give the designer a clearer starting point for exploring possible solutions.<\/p>\n\n\n<div style=\"border: 3px solid #000000; border-radius: 0%; background-color: inherit; \" class=\"ub-styled-box ub-bordered-box wp-block-ub-styled-box\" id=\"ub-styled-box-c26a43fc-6ce3-44c7-a4a8-ed33b25eda55\">\n<p id=\"ub-styled-box-bordered-content-\">Watch this walkthrough to learn how to automate creative briefs using ChatGPT, ClickUp, and other automation platforms:<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Stop Writing Creative Briefs Manually: Automate Them with ChatGPT | ClickUp\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/106RdrWTdLU?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n<\/div>\n\n\n<h3 class=\"wp-block-heading\" id=\"6-step-2-name-the-final-approver-and-agree-on-how-feedback-will-be-handled\">Step 2: Name the final approver and agree on how feedback will be handled<\/h3>\n\n\n\n<p>Decide who has the final say on the design and who will collect stakeholder feedback. Involve the final approver as you develop the brief so you can resolve disagreements about goals and scope before work begins.<\/p>\n\n\n\n<p>For example, if you&#8217;re commissioning a website redesign, the marketing director might be the final approver, while brand, product, and legal stakeholders provide input on their respective areas. Other <a href=\"https:\/\/clickup.com\/blog\/project-stakeholders\/\" target=\"_blank\" rel=\"noreferrer noopener\">project stakeholders<\/a> can still share feedback throughout the process. But it&#8217;s worth agreeing on how to handle their comments.<\/p>\n\n\n\n<p>A simple approach is to have the project owner:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Collect feedback from everyone involved<\/li>\n\n\n\n<li>Resolve conflicting requests before sending them to the designer<\/li>\n\n\n\n<li>Share one consolidated set of changes for each review round<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"7-step-3-write-success-criteria-the-design-can-be-checked-against\">Step 3: Write success criteria the design can be checked against<\/h3>\n\n\n\n<p>Success criteria explain what the finished design needs to achieve and how you&#8217;ll assess it. The more specific they are, the easier it becomes to review the work without relying entirely on personal preferences.<\/p>\n\n\n\n<p>Here&#8217;s a simple way to turn broad design requests into clear, helpful expectations:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Vague request<\/th><th>Clearer success criterion<\/th><\/tr><\/thead><tbody><tr><td>Make it pop<\/td><td>The main offer and price are readable from two meters away on a printed A2 poster<\/td><\/tr><tr><td>Feel premium<\/td><td>The design follows the approved premium brand style guide, including its typography, imagery, and color palette<\/td><\/tr><tr><td>Easy to use<\/td><td>At least four out of five first-time users can complete checkout without assistance during usability testing<\/td><\/tr><tr><td>Stand out from competitors<\/td><td>Avoid the green-and-white color palette used by the three main competitors identified in the brand review<\/td><\/tr><tr><td>Keep it on brand<\/td><td>The logo, typography, and colors follow the attached brand guidelines (v3.2)<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>You don&#8217;t need a long list of criteria. Start with two to four that reflect the project&#8217;s main goals, and make sure everyone agrees on how to evaluate them.<\/p>\n\n\n\n<p>Also separate these criteria from the metrics you&#8217;ll track after launch. For example, the design might meet every requirement in the brief, but you&#8217;ll still need to monitor sign-up rates or conversions to understand how it performs with real users.<\/p>\n\n\n\n<p>Think of <a href=\"https:\/\/clickup.com\/blog\/success-criteria-examples\/\" target=\"_blank\" rel=\"noreferrer noopener\">success criteria<\/a> as your guide for approving the design, while post-launch metrics help you evaluate its impact.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"8-step-4-spec-every-deliverable-down-to-the-smallest-placement\">Step 4: Spec every deliverable down to the smallest placement<\/h3>\n\n\n\n<p>A design that looks great in its main placement might struggle when it&#8217;s resized, printed, or used on another platform. That&#8217;s why you should describe every version you&#8217;ll need before work begins.<\/p>\n\n\n\n<p>For each deliverable, include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Dimensions:<\/strong> The required sizes, aspect ratios, and any responsive variations<\/li>\n\n\n\n<li><strong>File formats:<\/strong> Whether you need SVG, PNG, PDF, editable source files, or print-ready exports<\/li>\n\n\n\n<li><strong>Placements:<\/strong> Where the design will appear, from a website banner to a small social media avatar<\/li>\n\n\n\n<li><strong>Technical requirements:<\/strong> Any platform restrictions, resolution requirements, or printing specifications<\/li>\n<\/ul>\n\n\n\n<p>Pay extra attention to the smallest or most restrictive placement. A detailed logo might look impressive on a website but become unreadable as a favicon or when embroidered on merchandise.<\/p>\n\n\n\n<p>Platform guidelines can help you define these requirements. For example, <a href=\"https:\/\/developers.google.com\/search\/docs\/appearance\/favicon-in-search\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Google Search Central<\/a> requires favicons to be square and at least 8 \u00d7 8 pixels. However, it recommends sizes larger than 48 \u00d7 48 pixels for better display across different surfaces.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"9-step-5-lock-content-status-constraints-and-what-to-avoid\">Step 5: Lock content status, constraints, and what to avoid<\/h3>\n\n\n\n<p>Before the designer starts, make sure they know which materials are ready and which are still in development.<\/p>\n\n\n\n<p>Start by clarifying:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Content readiness:<\/strong> Is the copy final, in draft, or still being written?<\/li>\n\n\n\n<li><strong>Ownership:<\/strong> Who&#8217;s responsible for providing missing copy, images, or other assets?<\/li>\n\n\n\n<li><strong>Deadlines:<\/strong> When will the final materials be available?<\/li>\n\n\n\n<li><strong>Constraints:<\/strong> Are there any brand, legal, accessibility, or technical requirements the designer must follow?<\/li>\n<\/ul>\n\n\n\n<p>Next, specify anything you&#8217;d like to avoid based on previous work, competitor research, or brand preferences. For instance, &#8220;avoid stock photos of people pointing at laptops&#8221; gives much clearer direction than asking for imagery that feels &#8220;fresh and authentic.&#8221; Attach your brand guidelines, approved assets, and other relevant documents wherever possible.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"10-step-6-review-the-brief-with-the-designer-then-keep-it-attached-to-the-work\">Step 6: Review the brief with the designer, then keep it attached to the work<\/h3>\n\n\n\n<p>Review the completed brief with the designer and relevant stakeholders. Ask them to flag unclear requirements, missing assets, unrealistic deadlines, or technical constraints.<\/p>\n\n\n\n<p>Resolve those gaps, then ask the final approver to sign off on the agreed goals, deliverables, success criteria, and timeline. Record the approval date and version, and link the approved brief to the relevant design tasks or files.<\/p>\n\n\n\n<p>Decide where the brief will live throughout the project. Ideally, it should be accessible alongside the work. The right setup depends on your project&#8217;s size and how much coordination it requires.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Where to create your brief<\/th><th>Best for<\/th><th>Potential limitations<\/th><\/tr><\/thead><tbody><tr><td>Google Docs or Microsoft Word<\/td><td>Freelancers, small projects, and briefs shared directly with clients<\/td><td>Feedback, design files, and project updates may end up scattered across different tools<\/td><\/tr><tr><td>FigJam or Miro<\/td><td>Visual projects that benefit from mood boards, references, and collaborative brainstorming<\/td><td>May require additional tools for detailed task tracking and formal approvals<\/td><\/tr><tr><td>Project management tools such as ClickUp, Asana, or monday.com<\/td><td>Projects with multiple deliverables, reviewers, deadlines, and approval stages<\/td><td>May involve more setup than a simple, one-off project needs<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>If something important changes, update the document and make sure everyone involved knows which version to follow.<\/p>\n\n\n\n<p>For projects with multiple stakeholders, dedicated <a href=\"https:\/\/clickup.com\/blog\/design-collaboration-software\/\" target=\"_blank\" rel=\"noreferrer noopener\">design collaboration software<\/a> can also help you keep design files, feedback, and approvals connected.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"11-design-brief-examples\">Design Brief Examples<\/h2>\n\n\n\n<p>Design briefs can look quite different depending on what you&#8217;re creating.<\/p>\n\n\n\n<p>Here are four illustrative examples showing how to adapt a brief to different types of design projects. Each highlights the requirements that deserve particular attention, though a complete brief should also cover the other elements we discussed earlier.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"12-web-design-brief-example-b2b-pricing-page-redesign\">Web design brief example: B2B pricing page redesign<\/h3>\n\n\n\n<p>A marketing manager at a 60-person SaaS company wants to redesign the pricing page after sales calls reveal that prospects struggle to compare the available plans.<\/p>\n\n\n\n<p>The brief outlines the problem, the target audience, and the content the designer will work with.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Problem:<\/strong> Prospects struggle to understand the differences between the Team and Business plans on the current pricing page<\/li>\n\n\n\n<li><strong>Target audience:<\/strong> Operations leads comparing multiple software vendors, often using a laptop during buying committee discussions<\/li>\n\n\n\n<li><strong>Success criteria:<\/strong> The pricing cards clearly distinguish the two plans; the monthly and annual billing toggle appears without scrolling at the agreed desktop viewport width and height; the page meets the company\u2019s existing accessibility checklist<\/li>\n\n\n\n<li><strong>Content status:<\/strong> Plan features and pricing details are final; the product marketer is updating the FAQ copy, due May 20<\/li>\n\n\n\n<li><strong>What to avoid:<\/strong> Comparison tables longer than 12 rows, which have made the current page difficult to scan<\/li>\n\n\n\n<li><strong>Final approver:<\/strong> VP of marketing, with two initial concepts and two revision rounds<\/li>\n<\/ul>\n\n\n\n<p>The designer now knows which parts of the page need the clearest visual hierarchy and which content may still change. After launch, the marketing manager can also review sales feedback and conversion data to see whether the redesign has helped prospects compare plans.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"13-logo-design-brief-example-independent-coffee-roaster\">Logo design brief example: Independent coffee roaster<\/h3>\n\n\n\n<p>The owner of a two-location coffee roastery hires a freelance designer to create a new logo. The existing wordmark has fine details that become difficult to recognize on smaller packaging labels and digital profiles.<\/p>\n\n\n\n<p>The owner needs a design that will work across several formats without losing its identity.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Problem:<\/strong> The current logo loses detail at smaller sizes, making it difficult to use consistently across packaging and digital channels<\/li>\n\n\n\n<li><strong>Success criteria:<\/strong> The logo remains legible as a one-color stamp on kraft paper bags, works as a recognizable square favicon, and can be embroidered on staff aprons<\/li>\n\n\n\n<li><strong>Deliverables:<\/strong> Primary logo, square icon, and one-color variation, supplied in SVG, PNG, and PDF formats<\/li>\n\n\n\n<li><strong>What to avoid:<\/strong> Coffee bean and steam icons already used by several nearby caf\u00e9s<\/li>\n\n\n\n<li><strong>Final approver:<\/strong> Business owner, with three initial concepts, two revision rounds, and a six-week delivery timeline<\/li>\n<\/ul>\n\n\n\n<p>These requirements let the designer test each concept. A logo might look great on a large presentation slide, but the owner should also review mockups of the paper bag, apron, and favicon before approving it.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"14-ux-design-brief-example-mobile-checkout-redesign\">UX design brief example: Mobile checkout redesign<\/h3>\n\n\n\n<p>A product manager at an online retailer wants to improve the mobile checkout experience. Analytics show that many customers abandon checkout on the shipping address screen, but the team hasn&#8217;t confirmed why they leave.<\/p>\n\n\n\n<p>The design brief sets the initial scope and explains how the team will test the proposed changes.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Problem:<\/strong> A large share of abandoned mobile checkouts occurs on the shipping address screen, suggesting potential friction in that step<\/li>\n\n\n\n<li><strong>Success criteria:<\/strong> The checkout flow uses no more than three screens; interactive targets meet WCAG 2.2 Level AA requirements; the designs include empty, error, and loading states<\/li>\n\n\n\n<li><strong>Constraints:<\/strong> The redesign must use the existing component library, with no new payment providers added this quarter<\/li>\n\n\n\n<li><strong>Validation:<\/strong> Conduct usability testing with five customers before handing the approved design to engineering<\/li>\n\n\n\n<li><strong>Final approver:<\/strong> Head of product<\/li>\n<\/ul>\n\n\n\n<p>The usability test is an important part of this brief because analytics alone can&#8217;t explain why shoppers abandon the form. Watching customers complete the revised flow may reveal confusing labels, missing address options, or error messages that leave them unsure how to proceed.<\/p>\n\n\n\n<p>The designer also needs to follow specific accessibility requirements. For example, <a href=\"https:\/\/www.w3.org\/WAI\/WCAG22\/Understanding\/target-size-minimum.html\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">WCAG 2.2 Success Criterion 2.5.8<\/a> sets a minimum target size of 24 \u00d7 24 CSS pixels for pointer inputs, with exceptions for adequate spacing and certain types of controls.<\/p>\n\n\n\n<p>With these requirements in place, the product manager can review the design against technical standards and usability findings before engineering begins.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"15-packaging-design-brief-example-skincare-refill-pouch\">Packaging design brief example: Skincare refill pouch<\/h3>\n\n\n\n<p>A direct-to-consumer skincare company receives customer complaints about its refill pouch packaging. In online product listings, the refill looks too similar to the original bottle, and some customers order the wrong format.<\/p>\n\n\n\n<p>The brand manager asks a packaging agency to improve the distinction while keeping both products visually consistent.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Problem:<\/strong> Customers struggle to distinguish the refill pouch from the original bottle in product photos, leading to incorrect orders<\/li>\n\n\n\n<li><strong>Success criteria:<\/strong> The word &#8220;refill&#8221; and the product volume remain readable in a 300-pixel-wide product image; the packaging is still recognizable as part of the existing product line<\/li>\n\n\n\n<li><strong>Constraints:<\/strong> The designer must follow the printer&#8217;s supplied dieline and preserve the regulatory ingredient panel provided by the compliance team<\/li>\n\n\n\n<li><strong>Review requirements:<\/strong> The brand director must approve a printed proof before production begins<\/li>\n\n\n\n<li><strong>Final approver:<\/strong> Brand director<\/li>\n<\/ul>\n\n\n\n<p>The agency will need to check the packaging in both digital and physical formats. A product thumbnail helps assess whether customers can identify the refill online, while the printed proof lets the brand manager check the layout, colors, and required information before production.<\/p>\n\n\n\n<p>The approval sequence also gives the compliance team and printer time to flag any issues before the company commits to a production run.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"16-before-and-after-rewriting-a-weak-design-brief\">Before and after: Rewriting a weak design brief<\/h3>\n\n\n\n<p>Sometimes a brief includes all the right sections but still leaves too much open to interpretation. A few details can make it much more actionable.<\/p>\n\n\n\n<p>Take a webinar landing page, for example. Here&#8217;s how you could strengthen the original brief without making it significantly longer.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Section<\/th><th>Before<\/th><th>After<\/th><\/tr><\/thead><tbody><tr><td>Goal<\/td><td>Get more webinar sign-ups<\/td><td>Improve registrations from paid social traffic, focusing on mobile visitors who currently drop off<\/td><\/tr><tr><td>Target audience<\/td><td>Marketers<\/td><td>Demand generation managers at B2B companies with 50\u2013500 employees, arriving through LinkedIn ads on mobile<\/td><\/tr><tr><td>Success criteria<\/td><td>Modern and clean<\/td><td>Webinar date, speaker details, and registration button are visible without scrolling at the agreed mobile viewport width and height<\/td><\/tr><tr><td>Content status<\/td><td>Not specified<\/td><td>Headline is final; speaker bios are due Thursday from the events team<\/td><\/tr><tr><td>Final approver<\/td><td>Marketing team<\/td><td>Director of demand generation, with one initial concept and two revision rounds<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>Notice how the revised version gives the designer more context about the audience, the problem, and the requirements they&#8217;ll need to meet. It also makes the approval process clearer by identifying who&#8217;s responsible for the final decision.<\/p>\n\n\n\n<p>Use the same approach when reviewing your own brief. Look for vague requests, missing details, or assumptions that someone else might interpret differently, and clarify them before the project gets underway.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"17-design-brief-templates\">Design Brief Templates<\/h2>\n\n\n\n<p>Here are three options, each suited to a different way of working.<a><\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"18-1-clickup-design-brief-template\">1. ClickUp Design Brief Template<\/h3>\n\n\n\n<div class=\"wp-block-create-block-cu-image-with-overlay\"><div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><div class=\"cu-image-with-overlay__overlay\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/04\/Screen-Shot-2023-04-24-at-3.30.53-PM.png\" alt=\"Track design tasks, deadlines, and approvals with the ClickUp Design Brief Template\" class=\"image skip-lazy cu-image-with-overlay__image\" style=\"width:100%;height:auto\"\/><div class=\"cu-image-with-overlay__cta-wrap\"><a href=\"https:\/\/app.clickup.com\/signup?template=t-182607486\" class=\"cu-image-with-overlay__cta cu-image-with-overlay__cta--purple\" data-segment-track-click=\"true\" data-segment-section-model-name=\"imageCTA\" data-segment-button-clicked=\"Get free template\" data-segment-props=\"{&quot;location&quot;:&quot;body&quot;,&quot;sectionModelName&quot;:&quot;imageCTA&quot;,&quot;buttonClicked&quot;:&quot;Get free template&quot;}\">Get free template<\/a><\/div><\/div><figcaption class=\"wp-element-caption\">Track design tasks, deadlines, and approvals with the ClickUp Design Brief Template<\/figcaption><\/figure><\/div><\/div>\n\n\n\n<p>The <a href=\"https:\/\/clickup.com\/templates\/design-brief-t-182607486\" target=\"_blank\" rel=\"noreferrer noopener\">ClickUp Design Brief Template<\/a> brings the brief and project tasks into one place. Use it to track deadlines and reviews when a project involves multiple assets or people providing feedback.<\/p>\n\n\n\n<p>The template includes:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Custom Statuses, including Client Review and Final Approval<\/li>\n\n\n\n<li>Nine Custom Fields to keep project details organized<\/li>\n\n\n\n<li>Four views to plan work, check progress, and manage deadlines<\/li>\n<\/ul>\n\n\n\n<p>For a product launch, for example, you could create separate tasks for the landing page, email banners, and social graphics. Each task would have its own deadline and review status, making it easier to see what&#8217;s ready and what still needs feedback.<\/p>\n\n\n<div style=\"border: 3px solid #000000; border-radius: 0%; background-color: inherit; \" class=\"ub-styled-box ub-bordered-box wp-block-ub-styled-box\" id=\"ub-styled-box-e3ce2cea-22eb-45be-bcff-b1bf67a910f9\">\n<p id=\"ub-styled-box-bordered-content-\"><strong>Best for:<\/strong> In-house design teams and agencies managing several assets and reviewers<\/p>\n\n\n\n<p><strong>Skip it if:<\/strong> You only need a short brief for a one-off project<\/p>\n\n\n<\/div>\n\n\n<h3 class=\"wp-block-heading\" id=\"19-2-clickup-creative-brief-document-template\">2. ClickUp Creative Brief Document Template<\/h3>\n\n\n\n<div class=\"wp-block-create-block-cu-image-with-overlay\"><div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><div class=\"cu-image-with-overlay__overlay\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2025\/01\/image-674.png\" alt=\"Structure project requirements and secure client approval with the ClickUp Creative Brief Document Template\" class=\"image skip-lazy cu-image-with-overlay__image\" style=\"width:100%;height:auto\"\/><div class=\"cu-image-with-overlay__cta-wrap\"><a href=\"https:\/\/app.clickup.com\/signup?template=kkmvq-5203880\" class=\"cu-image-with-overlay__cta cu-image-with-overlay__cta--purple\" data-segment-track-click=\"true\" data-segment-section-model-name=\"imageCTA\" data-segment-button-clicked=\"Get free template\" data-segment-props=\"{&quot;location&quot;:&quot;body&quot;,&quot;sectionModelName&quot;:&quot;imageCTA&quot;,&quot;buttonClicked&quot;:&quot;Get free template&quot;}\">Get free template<\/a><\/div><\/div><figcaption class=\"wp-element-caption\">Structure project requirements and secure client approval with the ClickUp Creative Brief Document Template<\/figcaption><\/figure><\/div><\/div>\n\n\n\n<p>The <a href=\"https:\/\/clickup.com\/templates\/creative-brief-document-kkmvq-5203880\" target=\"_blank\" rel=\"noreferrer noopener\">ClickUp Creative Brief Document Template<\/a> gives you a clear structure for the project&#8217;s goals, audience, scope, budget, and timeline. It&#8217;s a good starting point when you need a client to review and approve the brief before work begins.<\/p>\n\n\n\n<p>To adapt it for a design project, add details such as asset sizes, file formats, accessibility needs, and approval criteria. In <a href=\"https:\/\/clickup.com\/features\/docs\" target=\"_blank\" rel=\"noreferrer noopener\">ClickUp Docs<\/a>, you can work on the brief together and link it to tasks when the team is ready to start.<\/p>\n\n\n\n<p>For <a href=\"https:\/\/clickup.com\/blog\/agency-brief-templates\/\" target=\"_blank\" rel=\"noreferrer noopener\">agency briefs<\/a>, add a section explaining which changes would require a new quote or deadline. This gives both sides a reference when requests come in later.<\/p>\n\n\n<div style=\"border: 3px solid #000000; border-radius: 0%; background-color: inherit; \" class=\"ub-styled-box ub-bordered-box wp-block-ub-styled-box\" id=\"ub-styled-box-ab2d38be-0bfe-4640-8e2e-4d71b593e04d\">\n<p id=\"ub-styled-box-bordered-content-\"><strong>Best for:<\/strong> Freelancers, agencies, and marketing managers seeking client approval before design starts<\/p>\n\n\n\n<p><strong>Skip it if:<\/strong> You need a workflow to track a high volume of design requests<\/p>\n\n\n<\/div>\n\n\n<h3 class=\"wp-block-heading\" id=\"20-3-miro-design-brief-template\">3. Miro Design Brief Template<\/h3>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1400\" height=\"533\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/11\/image-23-1400x533.png\" alt=\"Map project goals, creative direction, and visual references with Miro Design Brief Template: design brief\" class=\"wp-image-637888\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/11\/image-23-1400x533.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/11\/image-23-300x114.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/11\/image-23-768x292.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/11\/image-23-1536x585.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/11\/image-23-700x267.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/11\/image-23.png 1920w\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" \/><figcaption class=\"wp-element-caption\">Map project goals, creative direction, and visual references with the Miro Design Brief Template<\/figcaption><\/figure>\n<\/div>\n\n\n<p>The <a href=\"https:\/\/miro.com\/templates\/design-brief\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Miro Design Brief Template<\/a> gives your team a shared board to map out the project&#8217;s goals, audience, budget, scope, and creative direction. You can add mood boards, brand assets, and competitor examples to discuss at kickoff.<\/p>\n\n\n\n<p>For a rebrand, for example, the team could compare visual styles on the board and agree on which ideas the designer should explore. Keeping the examples beside the brief makes it easier to explain what you like about each one.<\/p>\n\n\n<div style=\"border: 3px solid #000000; border-radius: 0%; background-color: inherit; \" class=\"ub-styled-box ub-bordered-box wp-block-ub-styled-box\" id=\"ub-styled-box-9910eabd-d858-4a8a-a1a2-7245a181645c\">\n<p id=\"ub-styled-box-bordered-content-\"><strong>Best for:<\/strong> Branding projects, team workshops, and briefs that rely on visual references<\/p>\n\n\n\n<p><strong>Skip it if:<\/strong> You need the brief to include detailed task tracking and formal approval steps<\/p>\n\n\n<\/div>\n\n\n<p>For more options, explore these <a href=\"https:\/\/clickup.com\/blog\/design-brief-templates\/\" target=\"_blank\" rel=\"noreferrer noopener\">design brief templates<\/a>, which include document, Whiteboard, and project-tracking formats.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"21-create-your-own-design-brief-template-from-scratch\">Create your own design brief template from scratch<\/h3>\n\n\n\n<p>You can also copy the outline below into your preferred tool. Fill in the sections that fit your project and add links to any files the designer will need.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Section<\/th><th>What to include<\/th><\/tr><\/thead><tbody><tr><td>Project name and date<\/td><td>Project title, brief version, and approval date<\/td><\/tr><tr><td>Project summary<\/td><td>What you&#8217;re creating, why you&#8217;re starting now, and the expected outcome<\/td><\/tr><tr><td>Problem statement<\/td><td>The business or user problem the design needs to solve<\/td><\/tr><tr><td>Target audience<\/td><td>Who&#8217;ll use the design, what they need, and where they&#8217;ll see it<\/td><\/tr><tr><td>Success criteria<\/td><td>Two to four clear requirements you&#8217;ll use to review the final design<\/td><\/tr><tr><td>Deliverables and specifications<\/td><td>Required assets, sizes, file formats, and placements<\/td><\/tr><tr><td>Constraints<\/td><td>Brand guidelines, legal copy, accessibility needs, and platform requirements<\/td><\/tr><tr><td>What to avoid<\/td><td>Rejected ideas, styles too close to competitors, and other limits<\/td><\/tr><tr><td>Content status<\/td><td>Whether copy and images are ready, who owns them, and when they&#8217;re due<\/td><\/tr><tr><td>References<\/td><td>Two or three visual examples, with notes on what you&#8217;d like to draw from each<\/td><\/tr><tr><td>Budget or capacity<\/td><td>Spending limit or available team time, included revisions, and who must approve extra work<\/td><\/tr><tr><td>Timeline and review rounds<\/td><td>Draft deadlines, time for feedback, revision rounds, and final delivery date<\/td><\/tr><tr><td>Final approver<\/td><td>Who signs off on the work and who provides feedback<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>Once the brief is ready, ask the final approver to sign off before design begins. Save the approved version, then update it and get fresh approval if the scope changes.<\/p>\n\n\n\n<p>For in-house projects, turn this outline into an <a href=\"https:\/\/clickup.com\/blog\/intake-form-templates\/\" target=\"_blank\" rel=\"noreferrer noopener\">intake form<\/a>. Make the problem, deliverables, deadline, and approver required fields so that each request includes the details you need to assign the work.<\/p>\n\n\n<div style=\"background-color: #d9edf7; color: #31708f; border-left-color: #31708f; \" class=\"ub-styled-box ub-notification-box wp-block-ub-styled-box\" id=\"ub-styled-box-3bca4769-64d8-432f-b7af-2c3131409f0a\">\n<p id=\"ub-styled-box-notification-content-\"><strong>Also Read:<\/strong> <a href=\"https:\/\/clickup.com\/blog\/project-brief-templates\/\" target=\"_blank\" rel=\"noreferrer noopener\">Free Project Brief Templates<\/a><\/p>\n\n\n<\/div>\n\n\n<h2 class=\"wp-block-heading\" id=\"22-common-design-brief-mistakes-and-how-to-fix-them\">Common Design Brief Mistakes (and How to Fix Them)<\/h2>\n\n\n\n<p>Even a clear brief can leave a few gaps. Details such as font licenses, translation needs, or file formats are easy to miss until they hold up the work. Here are six mistakes to check for before design begins.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Common mistake<\/th><th>What goes wrong<\/th><th>How to fix it<\/th><\/tr><\/thead><tbody><tr><td>Sharing visual references without context<\/td><td>The designer follows the whole style of a reference when you only liked its layout or fonts<\/td><td>Add a short note to each example explaining what to draw from it and what to avoid<\/td><\/tr><tr><td>Giving every requirement the same priority<\/td><td>Small design preferences compete with essential needs, making trade-offs harder to resolve<\/td><td>Separate must-haves from nice-to-haves and make clear which needs come first<\/td><\/tr><tr><td>Leaving translation needs out of the brief<\/td><td>Text no longer fits once translated, or the layout doesn&#8217;t suit the language&#8217;s reading direction<\/td><td>List the required languages and allow for longer text, right-to-left layouts, and images adapted for each market<\/td><\/tr><tr><td>Overlooking image and font licenses<\/td><td>The team approves a design with images or fonts it doesn&#8217;t have the rights to use<\/td><td>Check that licenses cover the planned use of stock images, fonts, and other third-party assets before approving the design<\/td><\/tr><tr><td>Missing links between deliverables<\/td><td>Work stalls because one asset needs another to be ready first, such as product photos that depend on final packaging<\/td><td>Note which assets depend on others and plan the work in that order<\/td><\/tr><tr><td>Leaving out handoff details<\/td><td>Developers or printers receive an approved design with missing files, wrong color settings, or unclear instructions<\/td><td>Agree on a handoff checklist early, including source files, file names, color settings, and export formats<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>Build these checks into your <a href=\"https:\/\/clickup.com\/blog\/approval-workflow-software\/\" target=\"_blank\" rel=\"noreferrer noopener\">approval workflow<\/a> so each one has a clear owner.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"23-how-to-run-design-briefs-in-clickup\">How to Run Design Briefs in ClickUp<\/h2>\n\n\n\n<p>From the first brainstorming session to final approval, design projects involve plenty of moving parts. <a href=\"https:\/\/clickup.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">ClickUp<\/a> brings your briefs, design tasks, and feedback into one <a href=\"https:\/\/clickup.com\/blog\/creative-workflow-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">creative workflow<\/a>, so everyone can work from the same requirements throughout.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"24-1-brainstorm-and-organize-ideas-with-clickup-whiteboards\">1. Brainstorm and organize ideas with ClickUp Whiteboards<\/h3>\n\n\n\n<p>Start in <a href=\"https:\/\/clickup.com\/features\/whiteboards\" target=\"_blank\" rel=\"noreferrer noopener\">ClickUp Whiteboards<\/a> to collect visual references, mood boards, competitor examples, and stakeholder ideas.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1400\" height=\"765\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/10\/image-65-1400x765.png\" alt=\"Turn brainstorms and diagrams into actionable tasks directly from ClickUp Whiteboards\" class=\"wp-image-634735\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/10\/image-65-1400x765.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/10\/image-65-300x164.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/10\/image-65-768x420.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/10\/image-65-1536x839.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/10\/image-65-700x382.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/10\/image-65.png 1920w\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" \/><figcaption class=\"wp-element-caption\">Turn brainstorms and diagrams into actionable tasks directly from ClickUp Whiteboards<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Arrange these elements on a shared board to explore different design directions. Once you&#8217;ve agreed on an approach, link a Doc to the Whiteboard or turn actionable ideas into tasks.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"25-2-build-your-brief-with-clickup-docs-and-brain%C2%B2\">2. Build your brief with ClickUp Docs and Brain\u00b2<\/h3>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Co-working with Brain\u00b2 | ClickUp\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/m9VQqAwI8CM?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p>Bring the agreed requirements into ClickUp Docs, covering the project goals, audience, deliverables, constraints, and approval criteria. Link supporting files and brand guidelines for easy reference.<\/p>\n\n\n\n<p>With <a href=\"https:\/\/clickup.com\/brain\" target=\"_blank\" rel=\"noreferrer noopener\">Brain\u00b2<\/a>, you can use existing workspace context to draft the brief. Also, configure a <a href=\"https:\/\/clickup.com\/brain\/agents\" target=\"_blank\" rel=\"noreferrer noopener\">ClickUp Super Agent<\/a> to review incoming requests for missing details, such as the approver or success criteria.<\/p>\n\n\n\n<p>Review the draft with stakeholders and finalize the brief before assigning work.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"26-3-assign-deliverables-and-track-progress-with-clickup-tasks\">3. Assign deliverables and track progress with ClickUp Tasks<\/h3>\n\n\n\n<p>With the brief approved, turn each deliverable into a <a href=\"https:\/\/clickup.com\/features\/tasks\" target=\"_blank\" rel=\"noreferrer noopener\">ClickUp Task<\/a>, complete with an owner, deadline, and linked requirements.<\/p>\n\n\n\n<p>For example, a website redesign might include separate tasks for desktop mockups, mobile layouts, and final exports. Use Custom Statuses to track their progress, while <a href=\"https:\/\/clickup.com\/features\/automations\" target=\"_blank\" rel=\"noreferrer noopener\">ClickUp Automations<\/a> can notify reviewers when designs are ready for feedback.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"27-4-collect-feedback-and-approve-designs-with-clickup-proofing\">4. Collect feedback and approve designs with ClickUp Proofing<\/h3>\n\n\n\n<p>As designs come in, <a href=\"https:\/\/help.clickup.com\/hc\/en-us\/articles\/6325985679383-Annotate-images-videos-and-PDFs-with-Proofing\" target=\"_blank\" rel=\"noreferrer noopener\">ClickUp Proofing<\/a> lets reviewers annotate images, videos, and PDFs directly within tasks.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1504\" height=\"1068\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/02\/ClickUp-Image-Proofing-and-Annotations-e1776943131793.png\" alt=\"ClickUp Proofing\" class=\"wp-image-592637\" style=\"aspect-ratio:2.0348114630467573\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/02\/ClickUp-Image-Proofing-and-Annotations-e1776943131793.png 1504w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/02\/ClickUp-Image-Proofing-and-Annotations-e1776943131793-300x213.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/02\/ClickUp-Image-Proofing-and-Annotations-e1776943131793-1400x994.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/02\/ClickUp-Image-Proofing-and-Annotations-e1776943131793-768x545.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2026\/02\/ClickUp-Image-Proofing-and-Annotations-e1776943131793-700x497.png 700w\" sizes=\"auto, (max-width: 1504px) 100vw, 1504px\" \/><figcaption class=\"wp-element-caption\">Annotate design files and assign feedback with ClickUp Proofing<\/figcaption><\/figure>\n<\/div>\n\n\n<p>They can leave comments on specific areas, and resolve feedback as the designer works through it. Keep the approved brief linked to each task so you can check the final design against the original requirements before signing off.<\/p>\n\n\n\n<p>Use ClickUp to coordinate briefs, tasks, and reviews alongside design tools such as Figma or Adobe Illustrator.<\/p>\n\n\n<div style=\"border: 3px solid #000000; border-radius: 0%; background-color: inherit; \" class=\"ub-styled-box ub-bordered-box wp-block-ub-styled-box\" id=\"ub-styled-box-ae85f994-1538-4569-8183-d4f5234fd88d\">\n<p id=\"ub-styled-box-bordered-content-\"><strong>Best for:<\/strong> Design teams and agencies managing multiple briefs, deliverables, and approval rounds<\/p>\n\n\n\n<p><strong>Skip it if:<\/strong> You&#8217;re working on a small, one-off project where a shared document and your existing design tool are enough<\/p>\n\n\n<\/div>\n\n\n<h2 class=\"wp-block-heading\" id=\"28-give-every-design-decision-a-clear-direction\">Give Every Design Decision a Clear Direction<\/h2>\n\n\n\n<p>By the time a design reaches its final review, dozens of small decisions have shaped it. And when those decisions are scattered across meetings, emails, and feedback threads, even a simple change can reopen discussions you thought were settled.<\/p>\n\n\n\n<p>That&#8217;s why your design brief should evolve with the project. Keep it close to the work, record what you&#8217;ve agreed on, and update it when requirements change. This gives designers room to explore ideas while helping stakeholders make informed decisions without losing sight of the original goal.<\/p>\n\n\n\n<p>With ClickUp, you can keep that entire process connected, from the first brief to the final sign-off.<\/p>\n\n\n\n<div class=\"wp-block-cu-buttons-purple-button-improved wp-block-cu-buttons\"><a href=\"https:\/\/app.clickup.com\/signup\" class=\"cu-button cu-button--purple cu-button--improved\">Keep your design briefs and reviews with ClickUp<\/a><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"29-frequently-asked-questions-about-design-briefs\">Frequently Asked Questions About Design Briefs<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1793803935132\"><h3 class=\"schema-faq-question\">What is the difference between a design brief and a design specification?<\/h3> <p class=\"schema-faq-answer\">A design brief defines a project&#8217;s problem, audience, and goals. A design specification goes deeper into technical requirements, such as dimensions, materials, functionality, and performance standards. A brief may include key specifications, but complex projects often need a separate document with detailed production or development requirements.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1793803967734\"><h3 class=\"schema-faq-question\">What is a reverse brief in design?<\/h3> <p class=\"schema-faq-answer\">A reverse brief is a document the designer prepares after receiving the client&#8217;s initial request. It summarizes their understanding of the project, identifies missing information, and confirms the proposed direction. The client reviews it before work begins to catch misunderstandings or assumptions that could affect the project.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1793803995814\"><h3 class=\"schema-faq-question\">What are open and closed design briefs?<\/h3> <p class=\"schema-faq-answer\">An open design brief defines a problem while leaving designers free to explore different solutions. A closed brief sets more specific requirements, such as the format, materials, or features the design must include. Open briefs suit early concept development, while closed briefs work better when the project already has fixed requirements.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1793804027859\"><h3 class=\"schema-faq-question\">Is a design brief the same as a design contract?<\/h3> <p class=\"schema-faq-answer\">No. A design brief records the project&#8217;s goals and requirements, while a design contract sets out the legal terms of the working relationship, including payment, intellectual property, and termination. A contract may incorporate the approved brief as part of the agreed scope, but the legal effect depends on the agreement and applicable law.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1793804074672\"><h3 class=\"schema-faq-question\">Can AI write a design brief?<\/h3> <p class=\"schema-faq-answer\">AI can draft a design brief from a request, a meeting transcript, or past briefs, and it&#8217;s good at spotting missing sections. It can&#8217;t decide the problem, the approver, or the success criteria for you. Treat an AI draft as a first pass, and have the brief owner and approver confirm those three lines.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1793804250207\"><h3 class=\"schema-faq-question\"><strong>How detailed should the budget in a design brief be?<\/h3><\/strong> <p class=\"schema-faq-answer\">Include the total budget or an estimated range, plus major costs such as design fees, stock assets, printing, and software licenses. For agency or freelance projects, clarify whether revisions and extra deliverables are included. A full breakdown isn\u2019t necessary, but specify spending limits and which expenses need approval.<\/p> <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"<p>A design brief sets scope, audience, and success criteria for design work. Learn what to include, see four examples, and get free templates<\/p>\n","protected":false},"author":104,"featured_media":43674,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"cu_sticky_sidebar_cta_is_visible":true,"cu_sticky_sidebar_cta_title":"Start using ClickUp today","cu_sticky_sidebar_cta_bullet_1":"Manage all your work in one place","cu_sticky_sidebar_cta_bullet_2":"Collaborate with your team","cu_sticky_sidebar_cta_bullet_3":"Use ClickUp for FREE\u2014forever","cu_sticky_sidebar_cta_button_text":"Get Started","cu_sticky_sidebar_cta_button_link":"","footnotes":""},"categories":[987],"tags":[],"class_list":["post-43673","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-design"],"featured_image_src":"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/10\/design-brief.png","author_info":{"display_name":"Sudarshan Somanathan","author_link":"https:\/\/clickup.com\/blog\/author\/sudarshan\/"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Design Brief: How to Write One (Examples + Templates) | ClickUp<\/title>\n<meta name=\"description\" content=\"A design brief sets scope, audience, and success criteria for design work. 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