![\"ClickUp](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/08\/ClickUp-Stressed-at-work.gif\")
<\/figure>\n<\/div>\nWe\u2019ve all experienced something like this or know someone who did. In fact, 88% of organizations<\/a> have failed to meet their new hires\u2019 expectations during the onboarding process. And it causes a negative ripple effect on employee sentiment, performance, and productivity.\u00a0<\/p>\n If you\u2019re an HR professional or have the ability to make the changes, you can take the steps to create a more impactful onboarding program that actually leaves a lasting impression beyond the first few weeks. \ud83d\ude4c<\/p>\n We\u2019re here to show you employee onboarding examples and teach you how to use onboarding tools<\/a> to streamline, track, and implement your program. Here are 12 real-life employee onboarding examples from professionals across various industries, including our very own ClickUp team!<\/p>\n Employee onboarding processes allow companies to share their philosophies, values, mission, and the trajectory of the business. It\u2019s a crucial period for the growth and future of both the company and the new hires, as this is when new employees learn more about the organization and how they can contribute to its success and envision their future with the company, giving them a roadmap to follow<\/a> throughout their journey.<\/p>\n Well-organized, functional, and engaging employee onboarding programs can ensure alignment between the organization and the new hires and, in turn, improve employee retention rate<\/a> by 82%, boost productivity by over 70%, and increases the team member\u2019s willingness to refer the company to other candidates to 93%.\u00a0<\/p>\n \ud83d\udcccTL;DR<\/strong>\u2014In today\u2019s world, where employees value culture fit and alignment more than ever before, an effective, personalized, and engaging onboarding program is one of the top indicators of your corporate culture and is essential to attracting, retaining, and winning the hearts of your top talents.<\/em>\u00a0<\/mark><\/p>\n An effective onboarding strategy doesn\u2019t have to be complicated\u2014it just needs to be intentional, systematic, and with a splash of personalization. After all, this is your company\u2019s shot at welcoming new hires into your world. It\u2019s an opportunity to show them what you can offer as a company and how you can work and grow together. \ud83c\udf31<\/p>\n Leading an effective employee onboarding program starts with an internal audit. Start by evaluating your current processes, understanding your company\u2019s work culture and values, and aligning your organization\u2019s goals with recruitment and HR goals. \ud83c\udfaf<\/p>\n 1. Do your current employee onboarding process and practices align with our current company values? Are they tailored for the employees with their career growth and job satisfaction in mind?<\/em><\/strong><\/p>\n \ud83d\udccc Why it matters:<\/strong> Over 56% of talents<\/a> shared that they wouldn\u2019t consider a job at a company if their values don\u2019t align, and about 46% of employees in the U.S. and U.K. revealed they\u2019re considering leaving their current employer because of mismatched values.<\/p>\n 2. Do you have any feedback from your former and existing employees to review?<\/em><\/strong><\/p>\n \ud83d\udccc Why it matters:<\/strong> Feedback is essential for successful onboarding. <\/strong>Honest employee feedback will give more insight into areas of opportunity to work on and adjust so you continually improve your employee experience.<\/p>\n 3. What are the strengths, weaknesses, opportunities, and threats (SWOT) of your current onboarding program?<\/em><\/strong><\/p>\n \ud83d\udccc Why it matters: <\/strong>Perform a SWOT analysis<\/a> to help your organization identify each area. In turn, you\u2019ll discover the insights you need to properly adjust your approach, as well as create fresh ideas to improve your overall employee experience and set more high-value initiatives and goals.<\/p>\n <\/em><\/strong>Learn more about SWOT analysis and see an example to help you get started <\/strong><\/em>here<\/em><\/strong><\/a>.<\/strong><\/em><\/p>\n 4. Does your HR team have a Standard Operation Procedure (SOP) that outlines your employee onboarding process in detail?\u00a0<\/em><\/strong><\/p>\n \ud83d\udccc Why it matters<\/strong>: Having clearly defined rules and actions documented and easily accessible for your team, and new hires can help standardize processes, reduce the learning curve and training time, and create alignment between new employees and employers.<\/p>\n \u2b50\ufe0f Pro tip:<\/strong> Get your HR SOP up and running, pronto. This HR SOP whiteboard template<\/a> will help you organize and establish your HR to-dos and ensure that your staff is aligned with your company\u2019s procedures.<\/p>\n 5. What are your organization\u2019s current 30-60-90 goals for the employee onboarding program?<\/em><\/strong><\/p>\n \ud83d\udccc Why it matters<\/strong>: Once you\u2019ve taken a 360-degree look at your current onboarding process, choose an area of opportunity and set focused and related goals. Use SMART goals<\/a> to set your HR KPIs and metrics. <\/strong>Setting a 30-60-90 day plan<\/a> for your HR and Talent Development teams helps clearly map out, define, and align on objectives. This also provides everyone with a regular check in so it\u2019s easier to keep new hires on pace and see the efficiency of your onboarding program.\u00a0<\/p>\n Looking for KPI examples<\/a> for your HR team? This article details the <\/em><\/strong>10 HR KPIs and metrics<\/em><\/strong><\/a> you need and how to track them. Once you\u2019re ready to formally document them, apply the ready-to-use ClickUp SMART goals template<\/a> to get an organized system for setting and tracking your goals in ClickUp<\/em><\/strong>.<\/p>\n Once you\u2019ve completed your internal audit, it\u2019s time to strategize and start planning how to create the best employee onboarding! <\/p>\n We\u2019ve put together 12 real-life employee onboarding examples and ideas so you can see what can be incorporated to make your training program more memorable and impactful. \u2728<\/p>\n We asked CEOs, people managers, and company leaders for their insights on the best employee onboarding practices and welcoming new hires<\/a>. From handwritten welcome letters to welcome kits, these real-life employee onboarding examples may inspire you to improve the overall experience for new employees.\u00a0<\/p>\n Bonus: Interview Templates<\/a><\/em><\/strong><\/p>\n Having a mentor who new team members can ask basic questions about our organization\u2019s culture, the chain of communication or even the cadence of day-to-day work helps prepare new hires to integrate into a new routine gradually. <\/em><\/p>\n This helps reduce confusion and anxiety, allowing us to get a much better idea of the hire\u2019s skills and progress once real onboarding begins.<\/em><\/p>\n<\/blockquote>\n Welcome Kits are essential! It allows new hires to get excited and feel special and comfortable as they get into their role. <\/em><\/p>\n We allow them to order their own swag boxes, which consist of t-shirts, sweaters, socks, stickers, and branded AirPods. We also send them a Day 1 Survival Guide via email that outlines everything they should expect until their first day. <\/em><\/p>\n All of this together creates a safe space to reduce their first-day anxiety, making them feel prepared and ready.<\/em><\/p>\n<\/blockquote>\n As soon as new employees get hired, they are sent a welcome kit that includes brochures, cards, an office plan, a welcome letter, and chocolates to start their journey with something sweet.<\/em><\/p>\n<\/blockquote>\n Starting a new job can be stressful, so the funny handbook helps lighten those first-day jitters and show off our company culture. We want new employees to understand that we love to have fun while we set expectations for them.\u00a0<\/em><\/p>\n To make learning more enjoyable, we\u2019ve created an employee handbook that is full of ridiculous humor and helpful information to help new hires adjust to their role, working out the team and managerial expectations along the way. According to our post-onboarding survey results, the handbooks are a hit! Many employees mention them as their favorite part of the process.<\/em><\/p>\n<\/blockquote>\n To make the first steps of onboarding easier for new hires, every company needs an employee handbook. And to make the complicated task of creating that handbook simpler, take advantage of ClickUp\u2019s Employee Handbook Template!\u00a0<\/p>\n ClickUp\u2019s easy-to-edit and detailed Employee Handbook Template helps HR managers<\/a> and company leaders:<\/p>\n Zeb, our CEO and founder, created an awesome video for our new hires to watch on their first day. It\u2019s all about getting them excited for the job they\u2019re about to do and the company they\u2019re working for. He encourages them to allow themselves to grow, learn, and do a kick-ass job at whatever they came to ClickUp to do!<\/em><\/p>\n<\/blockquote>\n No secret that employee onboarding is crucial and fosters people\u2019s engagement and sense of belonging. We have realized that one of the biggest barriers to great onboarding is that new hires don\u2019t know what to expect, which brings a certain kind of anxiety that can disturb the whole process. With that in mind, we have decided to insert actions to minimize pressure on the first day.<\/em><\/p>\n So, At Talentify, we invite the leaders and teams to record a short video introducing themselves and talking about the company and the job and send the new colleague some days before onboarding.<\/em><\/p>\n We have found out that our new hires come for the process much more confident, knowing what to expect, and incredibly motivated.<\/em><\/p>\n<\/blockquote>\n The employee onboarding process<\/a> at ClickUp is divided into three phases: Preboarding, Orientation, and Role-Specific Training.\u00a0<\/p>\n The preboarding phase is led by the People Operations team, who ensures legal documents are signed, and all administrative tasks are completed before their orientation day.<\/p>\n The Orientation phase is managed by the Talent Development team, who provides the new hires with general information about the company, processes, and policy to ensure they know what they should be working on and setting them up for success.\u00a0<\/p>\n Role-Specific Training is the last phase of the initial onboarding process. This is when new team members are introduced to tasks and information specific to their roles and teams.<\/p>\n It makes for a really focused few weeks that allow the new hire to ease into their role rather than feeling overwhelmed with everything thrown at them!\u00a0<\/em><\/p>\n<\/blockquote>\n Proofhub\u2019s employee onboarding framework is also divided into three phases. The first three weeks of onboarding are dedicated to helping the employee and organization get acquainted with each other.\u00a0<\/p>\n New hires are also provided with a series of introductory videos and product demos to give the new employees a basic understanding of the company and our products. The second phase of onboarding includes a set of basic tasks for the new team member to complete to gauge their work efficiency and skill proficiency as well.\u00a0<\/p>\n The final phase allows new hires to contribute their unique viewpoints on tasks and during weekly strategy sessions.\u00a0<\/p>\n Breaking the onboarding process into phases and introducing specific tasks and information has allowed our new hires to absorb the new information more effectively, connect with their teams, and feel comfortable in a new environment.<\/em><\/p>\n<\/blockquote>\n Are your new hires remote or hybrid employees?\u00a0<\/p>\n Digitize your onboarding program in ClickUp and manage employee onboarding from wherever you are! ClickUp allows you to easily create onboarding tasks, assign projects to the new employee, and even create custom statuses to clearly show each new-hire phase. Use this ready-to-use and editable Remote Employee Onboarding Template<\/a> to get started now!<\/p>\n\n
Why is Employee Onboarding Important?<\/h2>\n
![\"Employee](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/08\/image7-2.png\")
What to Consider When Designing an Employee Onboarding Program<\/h2>\n
5 questions for your HR team when evaluating current processes\u00a0<\/h3>\n
12 Real-Life Examples of Employee Onboarding Practices<\/h2>\n
Example 1: Provide training materials and assign a mentor before the start date<\/h3>\n
Benefits<\/h4>\n
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How others are doing it<\/h4>\n
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![\"Volodymyr](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/08\/Volodymyr-Shchegel.jpeg\")
Example 2: Send a Welcome Kit gift\u00a0<\/h3>\n
Benefits<\/h4>\n
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How others are doing it<\/h4>\n
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![\"Kathryn](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/08\/Kathryn-Recchia.jpeg\")
![\"ClickUp](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/08\/image9-1-1400x1050.png\")
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![\"Maneesh](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/08\/Maneesh-Sharma-Donorbox.jpeg\")
Example 3: Create a witty, fun, and informative employee handbook\u00a0<\/a><\/h3>\n
Benefits<\/strong><\/h4>\n
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![\"ClickUp](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/08\/image10-1400x980.png\")
How others are doing it<\/h4>\n
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![\"Scott](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/08\/Scott-Lieberman.jpeg\")
\ud83d\udccc Pro tip<\/h4>\n
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![\"ClickUp](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/08\/image8-3.png\")
<\/figure>\n<\/div>\nExample 4: Share a \u2018welcome\u2019\u00a0 video from your company leaders<\/h3>\n
Benefits<\/h4>\n
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How others are doing it<\/h4>\n
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![\"Ricardo](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/08\/Ricardo-von-Groll-Talentify.jpeg\")
Example 5: Divide the onboarding process into phases<\/h3>\n
Benefits<\/h4>\n
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How ClickUp divides onboarding<\/h4>\n
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How others are doing it<\/h4>\n
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![\"Vartika](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/08\/Vartika-Kashyap-ProofHub.jpeg\")
\ud83d\udccc Pro tip<\/h4>\n
![\"ClickUp\u2019s](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/08\/image5-2-1400x779.png\")
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