{"id":33341,"date":"2022-02-15T13:25:58","date_gmt":"2022-02-15T21:25:58","guid":{"rendered":"https:\/\/clickup.com\/blog\/?p=33341"},"modified":"2024-03-22T06:37:11","modified_gmt":"2024-03-22T13:37:11","slug":"chloe-teo-using-clickup-to-beat-procrastination","status":"publish","type":"post","link":"https:\/\/clickup.com\/blog\/chloe-teo-using-clickup-to-beat-procrastination\/","title":{"rendered":"Chloe Teo: Using a Project Management Software To Help Defeat Procrastination"},"content":{"rendered":"<p><em><span class=\"has-inline-color\" style=\"color:#f127a4\"><a href=\"https:\/\/www.linkedin.com\/in\/chloe-teo-7a6b045b\/\" rel=\"noreferrer noopener\" target=\"_blank\">Chloe Teo <\/a>is a writer and a Channel Sales Manager. With 9 years of B2B experience in tech, she helps businesses grow sales exponentially. Her passion is to help buyers make better purchase decisions by writing reviews about software and gadgets at <\/span><\/em><a href=\"https:\/\/chloeteo.com\/\" rel=\"noreferrer noopener\" target=\"_blank\"><span class=\"has-inline-color\" style=\"color:#f127a4\"><em>ChloeTeo.com<\/em><\/span><\/a><em><span class=\"has-inline-color\" style=\"color:#f127a4\">.\u00a0In her free time, she enjoys reading, writing, and eating good food.<\/span><\/em><\/p>\n<hr class=\"wp-block-separator is-style-wide\"\/>\n<p>It\u2019s always the same predicament. I\u2019m cruising along, making good progress on my project, and then suddenly I get distracted by another task. I tell myself I\u2019ll take a break and come back to it, and before I know it, a whole afternoon has gone by and I\u2019ve accomplished nothing on my project.\u00a0<\/p>\n<p>Sound familiar? This is what we call procrastination: delaying or postponing work or activity.<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img alt=\"Tom and Jerry tired eyes\" class=\"wp-image-33340\" decoding=\"async\" height=\"368\" loading=\"lazy\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image2-3.gif\" width=\"400\"\/><figcaption>Tom and Jerry via <a href=\"https:\/\/media.giphy.com\/media\/bEs40jYsdQjmM\/giphy-downsized-large.gif\" rel=\"noreferrer noopener\" target=\"_blank\">Giphy<\/a> <\/figcaption><\/figure>\n<\/div>\n<p>I ended up burning the midnight oil, staying up until 2 am working on a project that\u2019s due the next day! And of course, in the morning I wake up with a killer headache and a lack of sleep that leaves me groggy all day. At least I\u2019m done, right? \ud83d\ude2b<\/p>\n<p>Procrastination is a cycle that can be tough to break, but luckily there\u2019s a <a href=\"https:\/\/clickup.com\/blog\/free-project-management-software\/\">project management software<\/a> that\u2019s helped me conquer my most formidable foe: procrastination. It\u2019s easy to use, and helps me and my team get work done!<\/p>\n<div class=\"ub_table-of-contents\" data-hidetext=\"hide\" data-initiallyhideonmobile=\"false\" data-initiallyshow=\"true\" data-scrolltype=\"auto\" data-showtext=\"show\" id=\"ub_table-of-contents-4312d943-1884-4393-8b8c-c38536d5fe41\">\n<div class=\"ub_table-of-contents-header-container\">\n<div class=\"ub_table-of-contents-header\">\n<div class=\"ub_table-of-contents-title\">This Article Contains:<\/div>\n<\/div>\n<\/div>\n<div class=\"ub_table-of-contents-extra-container\">\n<div class=\"ub_table-of-contents-container ub_table-of-contents-1-column\">\n<ul>\n<li><a href=\"https:\/\/clickup.com\/blog\/chloe-teo-using-clickup-to-beat-procrastination\/#0-why-i-use-a-project-management-software-\">Why I Use a Project Management Software<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/chloe-teo-using-clickup-to-beat-procrastination\/#5-how-project-management-software-helped-me-defeat-procrastination-\">How Project Management Software Helped Me Defeat Procrastination<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/chloe-teo-using-clickup-to-beat-procrastination\/#8-more-tips-to-end-procrastination-now-\">More Tips to End Procrastination (Now)<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/chloe-teo-using-clickup-to-beat-procrastination\/#11-you-too-can-beat-procrastination-\">You, Too, Can Beat Procrastination \ud83d\udca5\ud83e\udd4a<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<h2 class=\"wp-block-heading\" id=\"0-why-i-use-a-project-management-software-\"><strong>Why I Use a Project Management Software<\/strong><\/h2>\n<p>There\u2019s a misconception that people put things off because they\u2019re lazy.\u00a0<\/p>\n<p>In Brian Tracy\u2019s bestselling book <a href=\"https:\/\/chloeteo.com\/best-self-help-books#best-self-help-books-that-actually-work\" rel=\"noreferrer noopener\" target=\"_blank\">Eat That Frog<\/a>, it\u2019s been shown that <strong>people procrastinate because of a lack of clarity; <\/strong>they aren\u2019t sure what they should be doing, how they should go about it, or why it\u2019s important.<\/p>\n<p>A project management software like ClickUp has created a system to help me and my team organize tasks, know the next steps to take in a project and get clear about priorities. It\u2019s so easy to use and also helps with visualizing productivity for the whole team! \u270c\ufe0f<\/p>\n<h3 class=\"wp-block-heading\" id=\"1-benefits-of-clickup-for-completing-projects-on-time-\"><strong>Benefits of ClickUp for completing projects on time<\/strong><\/h3>\n<p>ClickUp has helped my team and I complete projects on time by providing clarity, empowering teams with task tracking, and giving us the ability to work remotely while still keeping everything organized.\u00a0<\/p>\n<h4 class=\"wp-block-heading\" id=\"2-%E2%9C%85-collaborating-with-the-team-using-tasks-\">\u2705 <strong>Collaborating with the team using<\/strong><a href=\"https:\/\/clickup.com\/features\/tasks\"><strong> Tasks<\/strong><\/a><\/h4>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img alt=\"Viewing tasks in ClickUp's Board view\" class=\"wp-image-33351\" decoding=\"async\" height=\"614\" loading=\"lazy\" sizes=\"auto, (max-width: 921px) 100vw, 921px\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image5-5-e1644959432661.png\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image5-5-e1644959432661.png 921w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image5-5-e1644959432661-300x200.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image5-5-e1644959432661-768x512.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image5-5-e1644959432661-700x467.png 700w\" width=\"921\"\/><figcaption>Viewing tasks in ClickUp\u2019s Board view<\/figcaption><\/figure>\n<\/div>\n<p>It\u2019s really nice to be able to collaborate with my team using Tasks. Now, I no longer have to imagine who\u2019s doing what and who to ask for the information I need to move forward with a project.<\/p>\n<p>I can see what everyone is doing and where we\u2019re at in the timeline. It makes the whole process much more transparent so there are fewer chances of missing anything \u2013 something that can be difficult to do when you\u2019re working remotely.<\/p>\n<h4 class=\"wp-block-heading\" id=\"3-%E2%9C%85-goals-\">\u2705<a href=\"https:\/\/clickup.com\/features\/goals\"><strong>  Goals<\/strong><\/a><\/h4>\n<p>The goal function in ClickUp is a great way to keep track of your progress and make sure you\u2019re on track to achieve your goals. You can manage all your goals in one place and see the team\u2019s progress in one colorful dashboard! You can even link tasks to goals so that ClickUp will automatically track your progress once you\u2019ve completed the task.<\/p>\n<p><strong>One principle I use when setting goal priorities is<\/strong><a href=\"https:\/\/www.mindtools.com\/pages\/article\/newHTE_91.htm\" rel=\"noreferrer noopener\" target=\"_blank\"><strong> Eisenhower\u2019s Urgent\/Important Principle<\/strong><\/a><strong>. <\/strong>This means that you sort your tasks in order of importance and urgency.<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img alt=\"\" class=\"wp-image-33344\" decoding=\"async\" height=\"768\" loading=\"lazy\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image6-2.png\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image6-2.png 1024w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image6-2-300x225.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image6-2-768x576.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image6-2-700x525.png 700w\" width=\"1024\"\/><figcaption>via Chloe Teo<\/figcaption><\/figure>\n<\/div>\n<ul>\n<li>The most important and urgent task should be done first<\/li>\n<li><strong>For tasks that are important but not urgent (often forgotten), schedule a time to do it!\u00a0<\/strong><\/li>\n<li>Urgent tasks that are not important can be delegated<\/li>\n<li>If there\u2019s anything that\u2019s not urgent\/not important, you can delete it<\/li>\n<\/ul>\n<p>Goals are shareable, so you can share them with anyone on the team. <strong>Clarity is power when it comes to setting goals<\/strong>, so providing clear targets that the team can work towards will help you smash those goals! \ud83c\udfaf<\/p>\n<h4 class=\"wp-block-heading\" id=\"4-%E2%9C%85-delegate-\">\u2705 <strong> Delegate\u00a0<\/strong><\/h4>\n<p>The delegate function is a great way to get support from your team. You can assign tasks with comments to other people, so the team can collaborate on your projects.\u00a0<\/p>\n<p>The great thing about the delegate function is that you can set a due date and view who has completed their tasks and who is still working on them\u2014nice! This will help you <strong>keep track of everything without needing to constantly check up on everyone<\/strong>. It\u2019s easy for management, too. You can see the workload of different team members and provide support to them if needed!<\/p>\n<h2 class=\"wp-block-heading\" id=\"5-how-project-management-software-helped-me-defeat-procrastination-\"><strong>How Project Management Software Helped Me Defeat Procrastination<\/strong><\/h2>\n<p>You might be wondering how using project management software helped me defeat procrastination, but it works! \ud83e\udd13<\/p>\n<p>Knowing the status of what everyone in the team is working on has made me more productive because I don\u2019t have to guess if there\u2019s anything I\u2019m missing. Since everything is up-to-date, I can get an accurate picture of what everyone is doing and where we\u2019re at in the project timeline.<\/p>\n<h3 class=\"wp-block-heading\" id=\"6-1-%E2%9C%85-use-time-tracking-amp-time-estimates-\">1. \u2705<a href=\"https:\/\/clickup.com\/features\/project-time-tracking\"> Use Time Tracking &amp; Time Estimates<\/a><\/h3>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img alt=\"Dashboard view in ClickUp\" class=\"wp-image-33352\" decoding=\"async\" height=\"615\" loading=\"lazy\" sizes=\"auto, (max-width: 933px) 100vw, 933px\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image3-5-e1644959495698.png\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image3-5-e1644959495698.png 933w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image3-5-e1644959495698-300x198.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image3-5-e1644959495698-768x506.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image3-5-e1644959495698-700x461.png 700w\" width=\"933\"\/><figcaption>Viewing workload, time estimates, and more in ClickUp\u2019s Dashboard view<\/figcaption><\/figure>\n<\/div>\n<p>One reason why <strong>people dilly dally is because they underestimate the time needed to finish a task<\/strong>.<a href=\"https:\/\/chloeteo.com\/high-income-skills#25-time-management\" rel=\"noreferrer noopener\" target=\"_blank\"> Time management<\/a> is an important skill required to help you complete your tasks on time.\u00a0<\/p>\n<p>Time Tracking and Time Estimates in ClickUp helps you keep track of how much time you\u2019re spending on a project, and it also gives you the ability to estimate how long a project will take.<\/p>\n<p>This information is helpful because it gives you a better understanding of how long a project will take, and it will help with setting realistic deadlines.<\/p>\n<h3 class=\"wp-block-heading\" id=\"7-2-%E2%9C%85-plan-and-view-your-schedule-in-calendar-view-\">2. \u2705 <strong>Plan and view your schedule in <\/strong><a href=\"https:\/\/clickup.com\/features\/calendar-view\"><strong>Calendar View<\/strong><\/a><\/h3>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img alt=\"Calendar view in ClickUp\" class=\"wp-image-33353\" decoding=\"async\" height=\"618\" loading=\"lazy\" sizes=\"auto, (max-width: 916px) 100vw, 916px\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image4-3-e1644959553412.png\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image4-3-e1644959553412.png 916w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image4-3-e1644959553412-300x202.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image4-3-e1644959553412-768x518.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image4-3-e1644959553412-700x472.png 700w\" width=\"916\"\/><figcaption>Viewing tasks in ClickUp\u2019s Calendar view <\/figcaption><\/figure>\n<\/div>\n<p>I really like using ClickUp with the Calendar view. My tasks and deadlines really pop out with vibrant colors, which is really helpful for organizing my week and staying on track with what I need to do. No more struggling with boring and messy to-do lists!<\/p>\n<h2 class=\"wp-block-heading\" id=\"8-more-tips-to-end-procrastination-now-\"><strong>More Tips to End Procrastination (Now)<\/strong><\/h2>\n<h3 class=\"wp-block-heading\" id=\"9-1-%E2%9D%8C-eliminate-distractions-\">1. \u274c<strong> Eliminate distractions<\/strong><\/h3>\n<p>Eliminating distractions is a great way to make sure you get into the state of deep work that\u2019s required to get things done. It takes practice, but one of the easiest ways to do this is to put your phone in Do Not Disturb mode when you\u2019re working on an important task.<\/p>\n<p>Doing this lets you focus all of your attention on what needs to be done without being distracted by people texting or calling you. This also helps you avoid social media or watching Netflix while you\u2019re supposed to be working. Social media sites are a huge distraction because it\u2019s easy to get caught up in scrolling through your feed or liking other peoples\u2019 posts!<\/p>\n<h3 class=\"wp-block-heading\" id=\"10-2-%E2%9C%85-use-the-pomodoro-method-\">2. \u2705<strong> Use the<\/strong><a href=\"https:\/\/www.themuse.com\/advice\/take-it-from-someone-who-hates-productivity-hacksthe-pomodoro-technique-actually-works\" rel=\"noreferrer noopener\" target=\"_blank\"><strong> Pomodoro method<\/strong><\/a><\/h3>\n<p>Sometimes, people put off doing something because they feel overwhelmed with a complex task. The Pomodoro Method is a really easy way to break down tasks so they don\u2019t seem as daunting. It\u2019s based on this idea of <strong>focusing for 25 minutes, then taking a 5 minute break.<\/strong><\/p>\n<p>This works because it keeps you focused on the task at hand by instilling a sense of urgency, and the breaks help you to get a quick recharge so you stay energised throughout your workday.\u00a0<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img alt=\"Spongebob squarepants cleaning\" class=\"wp-image-33354\" decoding=\"async\" height=\"360\" loading=\"lazy\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/image7-3.gif\" width=\"480\"\/><figcaption>Spongebob vis <a href=\"https:\/\/media.giphy.com\/media\/3ohzAwIYX5ENjQE1pe\/giphy.gif\" rel=\"noreferrer noopener\" target=\"_blank\">Giphy <\/a><\/figcaption><\/figure>\n<\/div>\n<h2 class=\"wp-block-heading\" id=\"11-you-too-can-beat-procrastination-\">You, Too, Can Beat Procrastination \ud83d\udca5\ud83e\udd4a<\/h2>\n<p>The ClickUp project management software has helped me slay my goals with its easy-to-use features like task scheduling, time tracking &amp; estimates, calendar view, and team collaboration tools. It\u2019s the perfect tool if you want your team\u2019s productivity to skyrocket! \ud83d\ude80<\/p>\n<p>That\u2019s why millions of users around the world use <a href=\"http:\/\/clickup.com\">ClickUp<\/a> to get more things done in less time! \ud83d\ude09 \u26a1\ufe0f<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Chloe Teo is a writer and a Channel Sales Manager. With 9 years of B2B experience in tech, she helps businesses grow sales exponentially. Her passion is to help buyers make better purchase decisions by writing reviews about software and gadgets at ChloeTeo.com.\u00a0In her free time, she enjoys reading, writing, and eating good food. It\u2019s [&hellip;]<\/p>\n","protected":false},"author":10,"featured_media":33356,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"cu_sticky_sidebar_cta_is_visible":true,"cu_sticky_sidebar_cta_title":"Start using ClickUp today","cu_sticky_sidebar_cta_bullet_1":"Manage all your work in one place","cu_sticky_sidebar_cta_bullet_2":"Collaborate with your team","cu_sticky_sidebar_cta_bullet_3":"Use ClickUp for FREE\u2014forever","cu_sticky_sidebar_cta_button_text":"Get Started","cu_sticky_sidebar_cta_button_link":"","footnotes":""},"categories":[765,758],"tags":[179,16,286],"class_list":["post-33341","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-product","category-using-clickup","tag-productivity-tips","tag-project-management","tag-time-management"],"featured_image_src":"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/02\/Chloe-Teo-1.png","author_info":{"display_name":"_no-author","author_link":"https:\/\/clickup.com\/blog\/author\/no-author\/"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Chloe Teo: Using a Project Management Software To Help Defeat Procrastination | The ClickUp Blog<\/title>\n<meta name=\"description\" content=\"Find out how our featured ClickUp user, Chloe Teo, eliminates procrastination using ClickUp for project management.\" \/>\n<meta name=\"robots\" content=\"index, follow, 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