{"id":21641,"date":"2025-02-03T00:00:00","date_gmt":"2025-02-03T08:00:00","guid":{"rendered":"https:\/\/clickup.com\/blog\/?p=21641"},"modified":"2025-08-08T02:03:37","modified_gmt":"2025-08-08T09:03:37","slug":"workflowy-alternatives","status":"publish","type":"post","link":"https:\/\/clickup.com\/blog\/workflowy-alternatives\/","title":{"rendered":"The 5 Best Workflowy Alternatives &#038; Competitors (Features, Pricing)"},"content":{"rendered":"<p>Have you ever <strong>really<\/strong> been in the <strong>flow<\/strong> of things?<\/p>\n<p>It\u2019s those moments when the ideas are just flowing through and you can barely keep up!<\/p>\n<p>When this happens, it\u2019s a good idea to have a handy list-maker beside you, helping you piece all of these thoughts together.<\/p>\n<p>And that\u2019s where Workflowy can give you a hand.<\/p>\n<p>It\u2019s a useful list-making app with <strong>some<\/strong> task management capabilities.<\/p>\n<p>However, the app does have a few limitations.<\/p>\n<p>For example, Workflowy doesn\u2019t offer a mind map view, and bulleted lists aren\u2019t the most <strong>effective <\/strong>brainstorming tool<strong>. \ud83e\udde0<\/strong><\/p>\n<p>It\u2019s also probably why most teams look for Workflowy<strong> alternatives.<\/strong><\/p>\n<p><em>But don\u2019t worry, we\u2019ve brainstormed a <\/em><em>list<\/em><em> of the best alternative tools for you.<\/em><\/p>\n<p>In this article, we\u2019ll briefly look at what Workflowy is, its limitations, and the top<a href=\"#7-top-5-workflowy-alternatives\"> five Workflowy alternatives<\/a> that\u2019ll help you master your <em>workflow<\/em>.<\/p>\n<div id=\"ub_table-of-contents-4d174fb9-0652-4d2c-b060-264734d7c5ce\" class=\"ub_table-of-contents\" data-hidetext=\"hide\" data-initiallyhideonmobile=\"false\" data-initiallyshow=\"true\" data-scrolltype=\"auto\" data-showtext=\"show\">\n<div class=\"ub_table-of-contents-header-container\">\n<div class=\"ub_table-of-contents-header\">\n<div class=\"ub_table-of-contents-title\">This Article Contains:<\/div>\n<\/div>\n<\/div>\n<div class=\"ub_table-of-contents-extra-container\">\n<div class=\"ub_table-of-contents-container ub_table-of-contents-1-column\">\n<ul>\n<li><a href=\"https:\/\/clickup.com\/blog\/workflowy-alternatives\/#0-3-reasons-you-need-a-workflowy-alternative\">3 Reasons You Need a Workflowy Alternative<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/workflowy-alternatives\/#7-top-5-workflowy-alternatives\">Top 5 Workflowy Alternatives<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/workflowy-alternatives\/#39-don%E2%80%99t-lose-your-flow-with-workflowy-\">Don\u2019t Lose Your Flow with Workflowy \ud83d\ude45<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<p><em>Let\u2019s get this article flowing.<\/em><\/p>\n<div class=\"wp-block-spacer\" style=\"height: 50px;\" aria-hidden=\"true\"><\/div>\n<h2 id=\"0-3-reasons-you-need-a-workflowy-alternative\" class=\"wp-block-heading\">3 Reasons You Need a Workflowy Alternative<\/h2>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-21646\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image4-7-1400x836.png\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image4-7-1400x836.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image4-7-300x179.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image4-7-768x459.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image4-7-1536x917.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image4-7-700x418.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image4-7.png 1999w\" alt=\"workflowy landing page\" width=\"1400\" height=\"836\" \/><\/figure>\n<\/div>\n<p><strong>Workflowy<\/strong> is an <a href=\"https:\/\/clickup.com\/blog\/task-management-software\/\">online task manager<\/a> that helps individuals and teams create multiple lists. It\u2019s basically a digital notepad that helps people plan, take notes, <a href=\"https:\/\/clickup.com\/blog\/brainstorming-techniques\/\">brainstorm<\/a> mastermind plans, and more.<\/p>\n<p>Here are some of Worklowy\u2019s <strong>key features<\/strong>:<\/p>\n<ul>\n<li>Create nested lists<\/li>\n<li>Drag and drop your task list items to reorder them<\/li>\n<li>Zoom into an item to focus on it \ud83d\udd0e<\/li>\n<li>Tag and assign items<\/li>\n<li>A <a href=\"https:\/\/clickup.com\/blog\/free-kanban-software\/\">kanban-style board<\/a> for task planning<\/li>\n<\/ul>\n<p>But while the app has decent note-taking capabilities, not everything flows smoothly.<\/p>\n<p>Here are three Workflowy drawbacks that\u2019ll make you flow to another app:<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-21648\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image6-13.gif\" alt=\"spongebob go with the flow\" width=\"498\" height=\"292\" \/><\/figure>\n<\/div>\n<h3 id=\"1-1-a-limited-free-plan\" class=\"wp-block-heading\">1. A limited free plan<\/h3>\n<p>The free plan has a <strong>250<\/strong> monthly bullet limit.<\/p>\n<p><em>The problem?<\/em><\/p>\n<p>If you want to use the app for journalism, writing, or comprehensive note-taking, 250 items per month will probably not cut it.<\/p>\n<p>However, you can increase this number by referring friends (100 items per referral).<\/p>\n<p><em>But what if your pet is your only friend? <\/em>\ud83d\udc36<\/p>\n<p>On top of that, the free plan also has a <strong>100MB <\/strong>file upload cap.<\/p>\n<p>You\u2019re also limited to two basic sharing options:<\/p>\n<ul>\n<li><strong>Full access:<\/strong> users can edit and share the document with others<\/li>\n<li><strong>View-only<\/strong>: users can only view the document<\/li>\n<\/ul>\n<p><em>So it\u2019s basically all or nothing!<\/em><\/p>\n<p>Several essential features like unlimited bullets, Dropbox backup, and increased customization options are exclusive to the pro account.<\/p>\n<h3 id=\"2-2-lacks-essential-integrations\" class=\"wp-block-heading\">2. Lacks essential integrations<\/h3>\n<p>Workflowy doesn\u2019t integrate with popular tools like <a href=\"https:\/\/clickup.com\/blog\/jira-project-management\/\">Jira<\/a>, Salesforce, <a href=\"https:\/\/clickup.com\/blog\/trello-alternatives\/\">Trello<\/a>, or <a href=\"https:\/\/clickup.com\/blog\/google-tasks-alternatives\/\">Google Tasks<\/a>.<\/p>\n<p>A lack of integrations means that you\u2019re pretty much limited to just note-taking, and you won\u2019t be able to connect your favorite apps to the tool.<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-21655\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image13-13.gif\" alt=\"schmidt new girl saying no\" width=\"600\" height=\"338\" \/><\/figure>\n<\/div>\n<h3 id=\"3-3-too-simple-for-complex-task-management\" class=\"wp-block-heading\">3. Too simple for complex task management<\/h3>\n<p>Here are three reasons why the app is inefficient for managing large tasks:<\/p>\n<h4 id=\"4-a-limited-rich-text-editing-capabilities\" class=\"wp-block-heading\">A. Limited rich text editing capabilities<\/h4>\n<p>Although the app supports italics, underlining, and bold fonts, it doesn\u2019t offer different fonts, headings, or link shorteners.<\/p>\n<h4 id=\"5-b-no-built-in-automated-reminders\" class=\"wp-block-heading\">B. No built-in automated reminders<\/h4>\n<p>The app doesn\u2019t have any built-in <a href=\"https:\/\/clickup.com\/blog\/best-reminder-apps\/\">reminders<\/a> to help you manage your daily tasks and boost productivity. Guess you\u2019ll just have to rely on Google Calendar to get reminders. \ud83e\udd37<\/p>\n<h4 id=\"6-c-basic-collaboration-features\" class=\"wp-block-heading\">C. Basic collaboration features<\/h4>\n<p>Workflowy lets you share links with teammates for <a href=\"https:\/\/clickup.com\/blog\/document-collaboration-software\/\">document collaboration<\/a>, tag team members in notes, and lets you keep track of what\u2019s been done.<\/p>\n<p>But it doesn\u2019t have <strong>advanced<\/strong> team collaboration features like adding comments alongside your documents or an option to <a href=\"https:\/\/clickup.com\/blog\/annotate-pdf\/\">annotate PDFs<\/a> collaboratively.<\/p>\n<p>On top of that, there isn\u2019t a built-in instant messaging feature.<\/p>\n<p><em>So your team will have to communicate the old-school way\u2026\u00a0<\/em><\/p>\n<p><em>No, not via pigeon post.\u00a0<\/em><\/p>\n<p><em>It\u2019s something even worse\u2026\u00a0 via email! <\/em>\ud83d\ude29<\/p>\n<div class=\"wp-block-spacer\" style=\"height: 50px;\" aria-hidden=\"true\"><\/div>\n<h2 id=\"7-top-5-workflowy-alternatives\" class=\"wp-block-heading\">Top 5 Workflowy Alternatives<\/h2>\n<p>Here are the five best alternatives to Workflowy that\u2019ll get your creative juices <em>flowing<\/em>:<\/p>\n<h3 id=\"8-1-clickup-\" class=\"wp-block-heading\">1. <a href=\"https:\/\/clickup.com\">ClickUp<\/a><\/h3>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-21647\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image5-5-1400x666.png\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image5-5-1400x666.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image5-5-300x143.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image5-5-768x365.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image5-5-1536x731.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image5-5-700x333.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image5-5.png 1600w\" alt=\"clickup devices\" width=\"1400\" height=\"666\" \/><\/figure>\n<\/div>\n<p><strong>ClickUp<\/strong> is the <a href=\"https:\/\/clickup.com\/reviews\">highest-rated<\/a> note-taking and productivity app <a href=\"https:\/\/clickup.com\/clients\">used by highly productive teams<\/a> in small and large companies.<\/p>\n<p>From helping you manage your time using the <a href=\"https:\/\/clickup.com\/features\/project-time-tracking\"><strong>native time tracker<\/strong><\/a> to letting you set and track personal and business <a href=\"https:\/\/clickup.com\/features\/goals\"><strong>goals<\/strong><\/a><strong>,<\/strong> ClickUp is the <strong>ultimate <\/strong>tool to help you stay focused.<\/p>\n<h4 id=\"9-here%E2%80%99s-why-clickup-is-the-ultimate-workflowy-alternative\" class=\"wp-block-heading\">Here\u2019s why ClickUp is the ultimate Workflowy alternative:<\/h4>\n<p>Take notes, write down ideas, or even jot down your weekly grocery list with the <a href=\"https:\/\/clickup.com\/features\/notepad\"><strong>Notepad<\/strong><\/a><strong>.<\/strong><\/p>\n<p>Or copy and paste text from anywhere on the web like a reading list, meal plan, research, and more.<\/p>\n<p>Your <strong>Notepad<\/strong> is entirely private, but you can <a href=\"https:\/\/docs.clickup.com\/en\/articles\/2635965-convert-notes-to-tasks\"><strong>convert<\/strong><\/a> your brilliant ideas into tasks when you\u2019re ready so that team members can work on them with you.<\/p>\n<p>Here\u2019s what else you can do with the <strong>Notepad:<\/strong><\/p>\n<ul>\n<li>View editing history and revert changes<\/li>\n<li>Take your notes with you via the <a href=\"https:\/\/docs.clickup.com\/en\/articles\/2947558-chrome-extension-v3\"><strong>Chrome extension<\/strong><\/a><\/li>\n<li>Open a note and expand it to fill the screen<\/li>\n<li>Find a keyword in your notes<\/li>\n<li>Print your notes<\/li>\n<\/ul>\n<p>Oh, and you can get rid of boring, plain text with <a href=\"https:\/\/docs.clickup.com\/en\/articles\/1666717-rich-text-editing-possibilities\"><strong>rich text editing<\/strong><\/a><strong>.<\/strong><\/p>\n<p>You can:<\/p>\n<ul>\n<li>Add tons of fun emojis \ud83d\udcdd<\/li>\n<li>Add headings, \u201cquotes,\u201d <strong>bold<\/strong>, underline, <em>italics<\/em>, and more<\/li>\n<li>Mention tasks<\/li>\n<li>Syntax highlighting<\/li>\n<li>Interpret tons of languages with code block formatting<\/li>\n<\/ul>\n<p><strong>Got some daily <\/strong><a href=\"https:\/\/clickup.com\/blog\/to-do-list-app\/\"><strong>to-do\u2019s<\/strong><\/a><strong>?<\/strong><\/p>\n<p>Simply add <a href=\"https:\/\/clickup.com\/features\/task-checklists\"><strong>checklists <\/strong><\/a>to your notes.<\/p>\n<p>You can also add nested items to your <a href=\"https:\/\/docs.clickup.com\/en\/articles\/1477290-task-checklists\"><strong>checklists<\/strong><\/a> for further organization and detail.<\/p>\n<p><em>Sometimes life just happens, and you\u2019ll need to move some tasks around.<\/em><\/p>\n<p>That\u2019s why ClickUp lets you drag and drop items between lists to rearrange them with ease.<\/p>\n<p>After a long day of knocking out tasks, you need an easy way to reorganize your to-do\u2019s! \ud83d\udc86<\/p>\n<p>You can also create <a href=\"https:\/\/clickup.com\/features\/checklist-templates\"><strong>checklist templates<\/strong><\/a> and reuse them without wasting any time.<\/p>\n<p>And if you\u2019ve got a family dinner coming up and need a little help with the grocery shopping, simply <a href=\"https:\/\/docs.clickup.com\/en\/articles\/962346-how-to-assign-tasks\"><strong>assign<\/strong><\/a> that specific task to a <a href=\"https:\/\/help.clickup.com\/hc\/en-us\/articles\/6309029762583-Multiple-Assignees-vs-Single-Assignees\"><strong>single assignee<\/strong><\/a>. \ud83d\uded2<\/p>\n<p>And of course, you can take your daily to-do\u2019s with you via the web app, desktop app, or mobile <a href=\"https:\/\/clickup.com\/apps\"><strong>app<\/strong><\/a><strong>.<\/strong><\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-21651\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image9-9.gif\" alt=\"homer shopping list\" width=\"480\" height=\"362\" \/><\/figure>\n<\/div>\n<p><em>Don\u2019t worry, Homer; just check the <\/em><em>app<\/em><em> if you\u2019re confused.<\/em><\/p>\n<h4 id=\"10-other-key-clickup-features-\" class=\"wp-block-heading\">Other key ClickUp features<\/h4>\n<ul>\n<li><a href=\"https:\/\/clickup.com\/features\/task-priorities\"><strong>Task<\/strong><strong> priorities:<\/strong><\/a> use flags to indicate if a task is urgent, high priority, normal priority, or low priority, so team members know where to start<\/li>\n<li><a href=\"https:\/\/docs.clickup.com\/en\/articles\/4049259-proofing-image-pdf-annotation\"><strong>Proofing<\/strong>:<\/a> speed up approval processes by assigning comments directly on task attachments<\/li>\n<li><a href=\"https:\/\/clickup.com\/features\/recurring-tasks\"><strong>Recurring tasks: <\/strong><\/a>set repeating schedules for anything that needs to be done over and over again, like a weekly team meeting<\/li>\n<li><a href=\"https:\/\/clickup.com\/features\/docs\"><strong>Docs: <\/strong><\/a>collaborate with teammates in real-time to create wikis, meeting notes, user guides, and more<\/li>\n<li><a href=\"https:\/\/clickup.com\/features\/reminders\"><strong>Reminders<\/strong>:<\/a> be reminded from five minutes up to three days before your task is due<\/li>\n<li><a href=\"https:\/\/clickup.com\/templates\"><strong>Templates<\/strong><\/a>: use <a href=\"https:\/\/clickup.com\/blog\/project-management-template\/\">templates<\/a> for <a href=\"https:\/\/clickup.com\/teams\/personal\">personal projects<\/a>,<a href=\"https:\/\/clickup.com\/teams\/events\"> event planning<\/a>, <a href=\"https:\/\/clickup.com\/teams\/project-management\">project management<\/a>, and more to get ahead<\/li>\n<li><a href=\"https:\/\/clickup.com\/features\/mind-maps\"><strong>Mind Maps:<\/strong><\/a> create visual outlines for your upcoming projects<\/li>\n<li><a href=\"https:\/\/clickup.com\/views\"><strong>Views<\/strong><\/a><strong>: <\/strong>view your daily tasks in a <a href=\"https:\/\/docs.clickup.com\/en\/articles\/895651-list-view\">List,<\/a> <a href=\"https:\/\/clickup.com\/blog\/kanban-project-management\/\">kanban board<\/a>, <a href=\"https:\/\/clickup.com\/features\/gantt-chart-view\">Gantt chart<\/a>, or any style of your choice<\/li>\n<li><a href=\"https:\/\/help.clickup.com\/hc\/en-us\/articles\/6310399909143-Add-a-Timeline-view\"><strong>Timeline view:<\/strong><\/a> see your tasks linearly and plan your daily tasks over time<\/li>\n<li><a href=\"https:\/\/docs.clickup.com\/en\/articles\/1595475-calendar-view\"><strong>Calendar view<\/strong><\/a><strong>: <\/strong>schedule all your tasks and manage <a href=\"https:\/\/clickup.com\/blog\/resource-management-tools\/\">resources<\/a><\/li>\n<li><a href=\"https:\/\/docs.clickup.com\/en\/articles\/1548755-google-calendar-syncing\"><strong>Google Calendar syncing:<\/strong> <\/a>any changes made to synced tasks in either app will reflect in both apps immediately<\/li>\n<\/ul>\n<h4 id=\"11-clickup-pros-\" class=\"wp-block-heading\">ClickUp pros<\/h4>\n<ul>\n<li>Powerful free version with unlimited users<\/li>\n<li>Assign tasks to <a href=\"https:\/\/clickup.com\/features\/multiple-assignees\">multiple assignees <\/a>so teammates can work together<\/li>\n<li><a href=\"https:\/\/clickup.com\/features\/assign-comments\">Assigned Comments<\/a> ensure that no task slips through the cracks<\/li>\n<li>User-friendly interface with online and <a href=\"https:\/\/docs.clickup.com\/en\/articles\/3161134-offline-mode\">offline mode<\/a><\/li>\n<li>Send and receive emails directly within your task using <a href=\"https:\/\/help.clickup.com\/hc\/en-us\/articles\/6303747270807-Use-Email-in-ClickUp-beta\">Email ClickApp<\/a><\/li>\n<li>Quickly link related tasks across Workspaces with <a href=\"https:\/\/docs.clickup.com\/en\/articles\/4714752-task-relationships\">task relationships<\/a><\/li>\n<li>50+ <a href=\"https:\/\/docs.clickup.com\/en\/articles\/3904901-automations\">task automations<\/a> to streamline workflows<\/li>\n<li>Use a <a href=\"https:\/\/clickup.com\/features\/hotkeys-shortcuts\">keyboard shortcut <\/a>to use beautiful text without leaving your keyboard<\/li>\n<li>Add <a href=\"https:\/\/clickup.com\/features\/dates-and-times\">start date and due dates<\/a> to your tasks to get <a href=\"https:\/\/clickup.com\/blog\/best-reminder-apps\/\">reminders<\/a> when things need to be done<\/li>\n<li>Integrates with <a href=\"https:\/\/clickup.com\/integrations\/evernote\">Evernote<\/a>, Facebook, <a href=\"https:\/\/clickup.com\/apps\/google-assistant\">Google Assistant<\/a>, and more<\/li>\n<\/ul>\n<h4 id=\"12-clickup-limitations\" class=\"wp-block-heading\">ClickUp limitations<\/h4>\n<ul>\n<li>No Table view in the mobile app (yet)<\/li>\n<\/ul>\n<p>Check out <a href=\"https:\/\/dev-doc.clickup.com\/p\/ad-3021\/click-up-roadmap\/ad-3021\/%F0%9F%9A%80-click-up-roadmap?_ga=2.188277736.1123025137.1598188077-205347680.1565020069\">ClickUp\u2019s roadmap<\/a> to see how we\u2019re fixing such drawbacks, and our comprehensive list of <a href=\"https:\/\/clickup.com\/blog\/clickup-alternatives\/\">ClickUp Alternatives<\/a>.<\/p>\n<p>And while you\u2019re at it, dive into a treasure chest of <a href=\"https:\/\/clickup.com\/features\">features<\/a> that this free Workflowy alternative has in store for you!<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img decoding=\"async\" class=\"wp-image-21643\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image1-18.gif\" alt=\"scrooge mcduck gold dive\" width=\"350\" \/><\/figure>\n<\/div>\n<h4 id=\"13-clickup-pricing\" class=\"wp-block-heading\">ClickUp pricing<\/h4>\n<p>ClickUp offers<strong> three <\/strong><a href=\"https:\/\/clickup.com\/pricing?utm_source=google&amp;utm_medium=cpc&amp;utm_term=clickup%20pricing&amp;targetid=aud-338826300132:kwd-425085763839&amp;utm_campaign=branded-pricing&amp;utm_content=&amp;gclid=CjwKCAiA_9r_BRBZEiwAHZ_v1zILfoBSkfxvse34m8HIQ_Yqyx3juZxRzqRzwzRJf6FrKpWuIkkX4BoCx2gQAvD_BwE\">pricing<\/a> plans:<\/p>\n<ul>\n<li><strong>Free Forever Plan<\/strong>:\n<ul>\n<li>Unlimited members<\/li>\n<li>Unlimited tasks<\/li>\n<li>100MB storage<\/li>\n<li>And more<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li><strong>Unlimited Plan<\/strong> ($5\/month per member):\n<ul>\n<li>All \u201cfree\u201d features<\/li>\n<li>Unlimited List, board, and calendar views<\/li>\n<li>Unlimited integrations<\/li>\n<li>Goals<\/li>\n<li><a href=\"https:\/\/clickup.com\/features\/portfolios\">Portfolios<\/a><\/li>\n<li>And more<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li><strong>Business Plan<\/strong> ($9\/month per member):\n<ul>\n<li>All unlimited features<\/li>\n<li>Goal folders<\/li>\n<li>All Dashboard <a href=\"https:\/\/docs.clickup.com\/en\/articles\/3625951-custom-widgets\">widgets<\/a><\/li>\n<li>All automations<\/li>\n<li>Extra guests<\/li>\n<li><a href=\"https:\/\/docs.clickup.com\/en\/articles\/4597478-time-in-status-clickapp\">Time in Status<\/a><\/li>\n<li>Advanced time tracking<\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/best-mind-mapping-software\/\">Mind maps<\/a><\/li>\n<li>And more<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h4 id=\"14-clickup-customer-ratings\" class=\"wp-block-heading\">ClickUp customer ratings<\/h4>\n<ul>\n<li><strong>G2: <\/strong>4.7\/5 (2000+ reviews)<\/li>\n<li><strong>Capterra: <\/strong>4.7\/5 (2000+ reviews)<\/li>\n<\/ul>\n<h3 id=\"15-2-apple-notes\" class=\"has-text-align-left wp-block-heading\">2. Apple Notes<\/h3>\n<p id=\"16-\" class=\"has-text-align-center\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/lh5.googleusercontent.com\/WMXImRLzUcWYn467EWMIf0HJwSi9c6bUAv8VDJjv2azzCim5jl90MyUqGuERnHt_xIQFtm-KsLkyo_Fy7MhJPyDMy3Quv3ZwEIAswbHiR7NY-fzvXNyJ26_5cZSvdfyjzVAsqW4V\" width=\"186\" height=\"371\" \/><\/p>\n<p><strong>Apple Notes<\/strong> is an iOS list app. You can use this <a href=\"https:\/\/clickup.com\/blog\/outliner-apps\/\">outliner app<\/a> on your iPad, Apple mobile device, laptop, or even through your browser.<\/p>\n<p>However, Apple Notes is just a basic note-taking app and it lacks advanced task management features like assigned tasks and eye-catching alerts.<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-21650\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image8-12.gif\" alt=\"minion\" width=\"400\" height=\"250\" \/><\/figure>\n<\/div>\n<h4 id=\"16-apple-notes-key-features\" class=\"wp-block-heading\">Apple Notes key features<\/h4>\n<ul>\n<li>Pin your favorite or most important notes to make them easier to find<\/li>\n<li>Add attachments like photos, videos, or web links to your notes<\/li>\n<li>Create checklists<\/li>\n<li>Organize your notes into folders<\/li>\n<\/ul>\n<h4 id=\"17-apple-notes-pros\" class=\"wp-block-heading\">Apple Notes pros<\/h4>\n<ul>\n<li>Invite people to collaborate on your notes<\/li>\n<li>Search for handwritten notes, typed notes, and images<\/li>\n<li>Use Face ID, Touch ID, or a password to lock and unlock your notes<\/li>\n<\/ul>\n<h4 id=\"18-apple-notes-limitations\" class=\"wp-block-heading\">Apple Notes limitations<\/h4>\n<ul>\n<li>No Android app available<\/li>\n<li>Can\u2019t create recurring checklists<\/li>\n<li>Can\u2019t highlight important text<\/li>\n<\/ul>\n<h4 id=\"19-apple-notes-pricing\" class=\"wp-block-heading\">Apple Notes pricing<\/h4>\n<p>Apple Notes is free. But if you want more iCloud storage, prices start at $0.99\/month for 50GB.<\/p>\n<h4 id=\"20-apple-notes-customer-ratings\" class=\"wp-block-heading\">Apple Notes customer ratings<\/h4>\n<ul>\n<li><strong>G2: <\/strong>N\/A<\/li>\n<li><strong>Capterra: <\/strong>N\/A<\/li>\n<\/ul>\n<h3 id=\"21-3-notion-\" class=\"wp-block-heading\">3. <a href=\"https:\/\/clickup.com\/blog\/notion-alternatives\/\">Notion<\/a><\/h3>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-21652\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image10-5-1400x796.png\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image10-5-1400x796.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image10-5-300x171.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image10-5-768x437.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image10-5-1536x874.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image10-5-700x398.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image10-5.png 1999w\" alt=\"notion landing page\" width=\"1400\" height=\"796\" \/><\/figure>\n<\/div>\n<p><strong><a href=\"https:\/\/clickup.com\/blog\/notion-project-management\/\">Notion<\/a><\/strong> is a <a href=\"https:\/\/clickup.com\/blog\/note-taking-apps\/\">note-taking app<\/a> with some basic project management features like <a href=\"https:\/\/clickup.com\/blog\/kanban-project-management\/\">kanban boards<\/a>, assigned tasks, and powerful integrations.<\/p>\n<p>However, it\u2019s an inefficient collaboration tool for larger teams unless they solely want to use it as a <a href=\"https:\/\/clickup.com\/blog\/best-knowledge-base-software\/\">knowledge base software<\/a>.<\/p>\n<p><em>So what will your <\/em><strong><em>notion <\/em><\/strong><em>be about this<\/em><em> organizational tool <\/em><em>once we check out its features?<\/em><\/p>\n<p>Let\u2019s see:<\/p>\n<h4 id=\"22-notion-key-features\" class=\"wp-block-heading\">Notion key features<\/h4>\n<ul>\n<li>Create team wikis so that your team can access everything they need to know about your company or project<\/li>\n<li>Has Kanban boards, tables, lists, and more<\/li>\n<li>Create notes, checklists, and documents<\/li>\n<li>Comments and mentions to help you get more done with other people, wherever you are<\/li>\n<\/ul>\n<h4 id=\"23-notion-pros\" class=\"wp-block-heading\">Notion pros<\/h4>\n<ul>\n<li>Can help manage your products, HR duties, marketing activities, and more<\/li>\n<li>Use the Android or iOS app to take notes on the go<\/li>\n<li>Can map out tasks and due dates using the timeline view<\/li>\n<\/ul>\n<h4 id=\"24-notion-limitations\" class=\"wp-block-heading\">Notion limitations<\/h4>\n<ul>\n<li>Limited to 50 templates<\/li>\n<li>Need to upgrade to a premium plan to access admin and security tools<\/li>\n<li>No two-factor authentication to keep your documents safe<\/li>\n<\/ul>\n<h4 id=\"25-notion-pricing\" class=\"wp-block-heading\">Notion pricing<\/h4>\n<p>Notion has <strong>three<\/strong> pricing plans:<\/p>\n<ul>\n<li><strong>Personal <\/strong>(free):\n<ul>\n<li>Unlimited pages and blocks<\/li>\n<li>Share with five guests<\/li>\n<li>Sync across devices<\/li>\n<li>And more<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li><strong>Personal pro <\/strong>($5\/month):\n<ul>\n<li>Unlimited file uploads<\/li>\n<li>Unlimited guests<\/li>\n<li>Version history<\/li>\n<li>And more<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li><strong>Team <\/strong>($10\/month per member):\n<ul>\n<li>Unlimited team members<\/li>\n<li>Collaborative workspace<\/li>\n<li>Advanced permissions<\/li>\n<li>Admin tools<\/li>\n<li>And more<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h4 id=\"26-notion-customer-ratings\" class=\"wp-block-heading\">Notion customer ratings<\/h4>\n<ul>\n<li><strong>G2: <\/strong>4.5\/5 (100+ reviews)<\/li>\n<li><strong>Capterra: <\/strong>4.7\/5 (200+ reviews)<\/li>\n<\/ul>\n<h3 id=\"27-4-microsoft-onenote-\" class=\"wp-block-heading\">4. <a href=\"https:\/\/clickup.com\/blog\/onenote-alternative\/\">Microsoft OneNote<\/a><\/h3>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-21644\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image2-5-1400x803.png\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image2-5-1400x803.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image2-5-300x172.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image2-5-768x440.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image2-5-1536x881.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image2-5-700x401.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image2-5.png 1999w\" alt=\"microsoft onenote landing page\" width=\"1400\" height=\"803\" \/><\/figure>\n<\/div>\n<p><strong>Microsoft OneNote <\/strong>is a free <a href=\"https:\/\/clickup.com\/blog\/note-taking-apps\/\">note taking app<\/a>. The app has virtual sticky notes, templates for recurring projects, and custom tags.<\/p>\n<p>The tool is also a great <a href=\"https:\/\/clickup.com\/blog\/evernote-vs-onenote\/\">Evernote<\/a> alternative.<\/p>\n<p>However, we\u2019d like to add<em> one note<\/em>: sometimes data from the web app takes a while to sync or doesn\u2019t sync at all with the mobile apps.<\/p>\n<p><em>Guess you\u2019ll just have to stare at your phone and wait!<\/em><\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-21649\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image7-14.gif\" alt=\"tired bart\" width=\"500\" height=\"366\" \/><\/figure>\n<\/div>\n<h4 id=\"28-microsoft-onenote-key-features\" class=\"wp-block-heading\">Microsoft OneNote key features<\/h4>\n<ul>\n<li>Revise your notes with highlighting or ink annotations<\/li>\n<li>Share and collaborate on notes<\/li>\n<li>Use the OneNote web clipper to save content with a single click<\/li>\n<li>Templates for budgeting, planners and trackers, cards, and more<\/li>\n<\/ul>\n<h4 id=\"29-microsoft-onenote-pros\" class=\"wp-block-heading\">Microsoft OneNote pros<\/h4>\n<ul>\n<li>Record audio notes, insert online videos, and add files<\/li>\n<li>Available as iOS and Android mobile apps<\/li>\n<li>Organize your content in pages and sections<\/li>\n<\/ul>\n<h4 id=\"30-microsoft-onenote-limitations\" class=\"wp-block-heading\">Microsoft OneNote limitations<\/h4>\n<ul>\n<li>The Mac version doesn\u2019t support custom tags<\/li>\n<li>Lacks native integrations with non-Microsoft tools like Salesforce, Calendly, and more<\/li>\n<li>Can\u2019t annotate PDf files<\/li>\n<\/ul>\n<h4 id=\"31-microsoft-onenote-pricing\" class=\"wp-block-heading\">Microsoft OneNote pricing<\/h4>\n<p>Microsoft OneNote is free.<\/p>\n<h4 id=\"32-microsoft-onenote-customer-ratings\" class=\"wp-block-heading\">Microsoft OneNote customer ratings<\/h4>\n<ul>\n<li><strong>G2<\/strong>: 4.5\/5 (1,000+ reviews)<\/li>\n<li><strong>Capterra:<\/strong> N\/A<\/li>\n<\/ul>\n<h3 id=\"33-5-dropbox-paper\" class=\"wp-block-heading\">5. Dropbox Paper<\/h3>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-21645\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image3-4-1400x836.png\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image3-4-1400x836.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image3-4-300x179.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image3-4-768x458.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image3-4-1536x917.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image3-4-700x418.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image3-4.png 1999w\" alt=\"dropbox paper\" width=\"1400\" height=\"836\" \/><\/figure>\n<\/div>\n<p><strong>Dropbox Paper<\/strong> is a <a href=\"https:\/\/clickup.com\/blog\/best-productivity-tools\/\">productivity tool<\/a> that helps teams brainstorm. The tool lets you co-edit, add comments, annotate, add images, video, and sound to your brainstorming notes so that you can fully visualize your ideas.<\/p>\n<p>However, if you want to use the app for work, you\u2019re gonna need a lot of <em>paper <\/em>for this tool since its paid plans start at $19.99\/month. \ud83d\udcb5<\/p>\n<p><em>You know what they say, mo\u2019 paper, mo\u2019 problems. <\/em>\ud83e\udd37<\/p>\n<h4 id=\"34-dropbox-paper-key-features\" class=\"wp-block-heading\">Dropbox Paper key features<\/h4>\n<ul>\n<li>Create meeting minutes with <a href=\"https:\/\/clickup.com\/blog\/action-items\/\">action items<\/a> and team mentions<\/li>\n<li>Assign to-dos to teammates and add due dates to tasks<\/li>\n<li>Supports templates for brainstorming, <a href=\"https:\/\/clickup.com\/blog\/content-calendar-software\/\">content calendar<\/a>, creative briefs, and more<\/li>\n<li>Jot down ideas and take photographs on the go on your iOS or Android device<\/li>\n<\/ul>\n<h4 id=\"35-dropbox-paper-pros\" class=\"wp-block-heading\">Dropbox Paper pros<\/h4>\n<ul>\n<li>Collaborate on documents with your teammates<\/li>\n<li>The free plan gives you 2 GB of free storage space<\/li>\n<li>Choose which files you want to have access to while offline<\/li>\n<\/ul>\n<h4 id=\"36-dropbox-paper-limitations\" class=\"wp-block-heading\">Dropbox Paper limitations<\/h4>\n<ul>\n<li>Sorting and organizing files can be challenging<\/li>\n<li>Limited to one user in the free plan<\/li>\n<li>Since the app is markdown-based, it lacks some advanced word processing capabilities like a built-in spell check and a variety of fonts<\/li>\n<\/ul>\n<h4 id=\"37-dropbox-paper-pricing\" class=\"wp-block-heading\">Dropbox Paper pricing<\/h4>\n<p>Dropbox Paper has <strong>six <\/strong>plans:<\/p>\n<ul>\n<li><strong>Basic<\/strong> (free):\n<ul>\n<li>Up to 3 devices<\/li>\n<li>Dropbox Transfer (up to 100 MB)<\/li>\n<li>1 user<\/li>\n<li>2 GB of encrypted storage<\/li>\n<li>And more<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li><strong>Plus<\/strong> ($11.99\/month per user):\n<ul>\n<li>1 user<\/li>\n<li>2 TB (2,000 GB) of encrypted storage<\/li>\n<li>As many devices as you need<\/li>\n<li>Save hard drive space with Dropbox Smart Sync<\/li>\n<li>And more<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li><strong>Family<\/strong> ($19.99\/month per family):\n<ul>\n<li>Up to 6 users<\/li>\n<li>Share 2 TB (2,000 GB) of encrypted storage<\/li>\n<li>Family Room folder for sharing<\/li>\n<li>Centralized billing<\/li>\n<li>And more<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li><strong>Professional <\/strong>($19.99\/month per user):\n<ul>\n<li>One user<\/li>\n<li>3 TB (3,000 GB) of space<\/li>\n<li>Advanced sharing controls<\/li>\n<li>Protect files you share with branded watermarking<\/li>\n<li>And more<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li><strong>Standard <\/strong>($15\/month per user):\n<ul>\n<li>3+ users<\/li>\n<li>5 TB (5,000 GB) of space<\/li>\n<li>Advanced sharing and collaboration tools<\/li>\n<li>Admin controls for additional security support<\/li>\n<li>And more<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li><strong>Advanced <\/strong>($25\/month per user):\n<ul>\n<li>3+ users<\/li>\n<li>Unlimited storage space<\/li>\n<li>Traffic and insights<\/li>\n<li>Tiered admin roles<\/li>\n<li>And more<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h4 id=\"38-dropbox-paper-user-ratings\" class=\"wp-block-heading\">Dropbox Paper user ratings<\/h4>\n<ul>\n<li><strong>G2: <\/strong>4.1\/5 (4,000+ reviews)<\/li>\n<li><strong>Capterra: <\/strong>4.4\/5 (100+ reviews)<\/li>\n<\/ul>\n<div class=\"wp-block-spacer\" style=\"height: 50px;\" aria-hidden=\"true\"><\/div>\n<h2 id=\"39-don%E2%80%99t-lose-your-flow-with-workflowy-\" class=\"wp-block-heading\">Don\u2019t Lose Your Flow with Workflowy \ud83d\ude45<\/h2>\n<p>Workflowy is a pretty decent tool when it comes to note taking.<\/p>\n<p>However, it has a minimal free plan.<\/p>\n<p>On top of that, its paid plan doesn\u2019t offer any advanced task management features that teams need to take a project from start to finish.<\/p>\n<p><em>Not an ideal situation if you\u2019re trying to document all those ideas that are flowing through. <\/em>\ud83e\udd37<\/p>\n<p>And while we did mention some winning Workflowy alternatives, <strong>ClickUp<\/strong> comes in first place.\ud83c\udfc6<\/p>\n<p>With ClickUp, you get a powerful <a href=\"https:\/\/docs.clickup.com\/en\/articles\/1045623-hierarchy-structure-in-clickup\">Hierarchy structure<\/a> to help you manage your workflow with ease, a <a href=\"https:\/\/clickup.com\/features\/multi-task-toolbar\">Multitask Toolbar<\/a> that you can use to make changes in bulk, and tons of <a href=\"https:\/\/clickup.com\/integrations\">integrations<\/a> for all your needs.<\/p>\n<p>So why not <a href=\"http:\/\/app.clickup.com\">jump into ClickUp for free today<\/a> to keep things flowing smoothly!<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-21654\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/image12-9.gif\" alt=\"last airbender go with the flow\" width=\"350\" height=\"263\" \/><\/figure>\n<\/div>\n<div class=\"wp-block-spacer\" style=\"height: 50px;\" aria-hidden=\"true\"><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Have you ever really been in the flow of things? It\u2019s those moments when the ideas are just flowing through and you can barely keep up! When this happens, it\u2019s a good idea to have a handy list-maker beside you, helping you piece all of these thoughts together. And that\u2019s where Workflowy can give you [&hellip;]<\/p>\n","protected":false},"author":43,"featured_media":21642,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"cu_sticky_sidebar_cta_is_visible":true,"cu_sticky_sidebar_cta_title":"Start using ClickUp today","cu_sticky_sidebar_cta_bullet_1":"Manage all your work in one place","cu_sticky_sidebar_cta_bullet_2":"Collaborate with your team","cu_sticky_sidebar_cta_bullet_3":"Use ClickUp for FREE\u2014forever","cu_sticky_sidebar_cta_button_text":"Get Started","cu_sticky_sidebar_cta_button_link":"","footnotes":""},"categories":[223],"tags":[776],"class_list":["post-21641","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-software","tag-workflowy-alternatives"],"featured_image_src":"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/06\/workflowy-alternatives.png","author_info":{"display_name":"Evan Gerdisch","author_link":"https:\/\/clickup.com\/blog\/author\/evan\/"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>The 5 Best Workflowy Alternatives &amp; Competitors (Features, Pricing) | The ClickUp Blog<\/title>\n<meta name=\"description\" content=\"Looking for Workflowy alternatives? 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