- The Importance of Messaging a Hiring Manager<\/a><\/li>
- \u2b50 Featured Template<\/a><\/li>
- Best Tips to Use When Sending a Message to the Hiring Manager<\/a><\/li>
- The Role of Platforms Like ClickUp for Professional Introductions<\/a><\/li>
- Use ClickUp to Craft Compelling Messages for Hiring Managers<\/a><\/li><\/ul>\n\t\t\t<\/div>\n\t\t<\/div><\/div>\n\n
\n\u23f0 60-Second Summary<\/h2>\n\n\n\n
- \n
- In today\u2019s competitive job market, where each job opening receives an average of 250 applications, directly messaging hiring managers can help your application stand out<\/li>\n\n\n\n
- With 97.4% of Fortune 500 companies using ATS and 58% leveraging AI for resume screening, many applications are filtered out before reaching decision-makers<\/li>\n\n\n\n
- Messaging hiring managers bypasses these systems, showcasing your initiative and communication skills<\/li>\n\n\n\n
- Tips for effective messaging:<\/strong>\n
- \n
- Personalize<\/strong>: Reference the role, your skills, and company achievements<\/li>\n\n\n\n
- Express genuine interest<\/strong>: Highlight why the role aligns with your goals<\/li>\n\n\n\n
- Keep it concise<\/strong>: Respect the hiring manager\u2019s time with a clear, structured message<\/li>\n\n\n\n
- Lead with value<\/strong>: Quantify your achievements and connect them to the company\u2019s needs<\/li>\n\n\n\n
- Follow up strategically<\/strong>: Send polite follow-ups if you don\u2019t hear back<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- Tools like ClickUp<\/a> streamline the process by helping you track applications, schedule follow-ups, and even generate personalized messages with AI<\/li>\n<\/ul>\n\n\n\n
Try ClickUp for Free<\/a><\/div>\n\n\n<\/div>\n\n\nThe Importance of Messaging a Hiring Manager<\/h2>\n\n\n\n
First, let\u2019s see why messaging a hiring manager works:<\/p>\n\n\n\n
Direct line of communication<\/h3>\n\n\n\n
Recruitment statistics show that 97.4% of Fortune 500 companies use an application tracking system<\/a> (ATS) for resume screening and 58% of companies use AI<\/a> in the hiring process. Chances are your application may be filtered out by ATS or AI before it even reaches the hiring manager’s desk. <\/strong><\/p>\n\n\n\n
So, directly messaging the hiring manager increases the chances of your application being seen. This direct approach can also demonstrate your communication skills and confidence, which are valuable traits in most professional settings.<\/p>\n\n\n\n
Opportunity to showcase initiative<\/h3>\n\n\n\n
When you reach out to a hiring manager, you’re not just another resume in the pile\u2014you’re showing real initiative. This move says, “I’m not waiting for opportunities; I’m creating them<\/em>.”<\/p>\n\n\n\n
By making that direct contact, you’re proving you can take the lead and not just sit around waiting for luck to work in your favor. <\/strong>And who wouldn’t want such a candidate on their team? <\/p>\n\n\n\n
Messaging the hiring manager of a company directly also sends a message that you are serious about the job. It demonstrates that you’re the type of candidate who goes the extra mile. In the workplace, this trait is gold. <\/p>\n\n\n\n
Managers love employees who don’t just do the bare minimum but actively seek ways to add value.<\/p>\n\n\n\n
Gaining insider information<\/h3>\n\n\n\n
Reaching out to the hiring manager can sometimes give you a backstage pass to information that’s not on the company’s job posting. <\/strong><\/p>\n\n\n\n
You might learn about the team’s current challenges or upcoming projects. This insider knowledge lets you tailor your application to showcase how you can solve their specific problems. For example, if you find out they’re struggling with a new software implementation, you can highlight your experience with similar situations.<\/p>\n\n\n\n
You could also learn about the company\u2019s culture. Maybe they pride themselves on their innovative approach or their collaborative environment. With this information, you can emphasize how your work style aligns perfectly with their ethos.<\/strong><\/p>\n\n\n
\n\u2b50 Featured Template<\/mark><\/h2>\n\n\n\n
Reaching out to a hiring manager can feel tricky to get right. ClickUp\u2019s free Instant Message Template<\/a> helps you craft a message that\u2019s clear, polite, and confident without sounding too stiff.<\/mark><\/p>\n\n\n\n
![\"Start](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/12\/image5-2.png\")
Get Free Template<\/a><\/div><\/div>Start the hiring conversation right with ClickUp\u2019s Instant Message Template<\/figcaption><\/figure><\/div><\/div>\n\n\n<\/div>\n\n\n Best Tips to Use When Sending a Message to the Hiring Manager<\/h2>\n\n\n\n
Here are some tips to keep in mind while sending an email to a hiring manager or reaching out to them using business messaging apps<\/a> like LinkedIn:<\/p>\n\n\n\n
Personalize your message<\/h3>\n\n\n\n
A generic copy-pasted email or LinkedIn message often gets ignored. You need to personalize your message to the hiring manager. <\/p>\n\n\n\n
It’s not just about \u201cHey! I saw your job post, and I\u2019m interested.\u201d<\/em> It’s about \u201cHey! I saw your job post, you need X and I can do it using my A, B, C skills.\u201d <\/em><\/p>\n\n\n\n
This type of messaging makes you stand out and increases your chances of getting noticed.<\/p>\n\n\n
\nTry these unique tips to personalize your message:<\/strong><\/p>\n\n\n\n
- \n
- Cite a recent article or interview featuring the organization or what they\u2019ve achieved recently<\/li>\n\n\n\n
- Mention a mutual connection if you have one, but don’t name-drop without permission<\/li>\n\n\n\n
- Briefly explain how your career map<\/a> relates to the company’s mission<\/li>\n\n\n\n
- If appropriate, share a quick anecdote about why you’re passionate about the industry<\/li>\n<\/ul>\n\n\n<\/div>\n\n\n
Also, add a clear and short subject line so the recruiter knows what your email is about. Here are some examples you can use:<\/p>\n\n\n\n
- \n
- Application Follow-Up: [Your Name]<\/li>\n\n\n\n
- Excited About the [Position] Role<\/li>\n\n\n\n
- Interested in [Position] \u2013 [Your Name]<\/li>\n\n\n\n
- Follow-Up on My Application for [Position]<\/li>\n\n\n\n
- Regarding My Application for [Position]<\/li>\n\n\n\n
- Next Steps for [Position] Application<\/li>\n<\/ul>\n\n\n\n
Express interest in the role<\/h3>\n\n\n\n
In every job post, there\u2019s a defined role. It will be mentioned in the post or the job description attachment. Wherever it is, you need to find it, read it, and include your interest in the role in your message. <\/p>\n\n\n\n
Your message should not just talk about how great you are and how much your past employers loved you. It should also talk about why you want to be in the role you\u2019re applying for.<\/strong> <\/p>\n\n\n
\nTry these tips to express interest to a hiring manager:<\/strong><\/p>\n\n\n\n
- \n
- Mention specific aspects of the role that appeal to you<\/li>\n\n\n\n
- Connect the position to your professional goals<\/a><\/li>\n\n\n\n
- Reference recent company news or projects to show you’ve done your homework<\/li>\n\n\n\n
- Briefly describe how you’ve prepared for a role like this, showing long-term interest<\/li>\n<\/ul>\n\n\n<\/div>\n\n\n
But remember, authenticity is key. Job applications are not about faking it till you make it. Your genuine excitement will shine through if you’re truly interested in the position.<\/p>\n\n\n\n
Here is what Jerry Lee, the co-founder at Wonsulting, suggests:<\/p>\n\n\n
\n![\"How](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/LinkedIn-1.png\")
via LinkedIn<\/a><\/em><\/figcaption><\/figure><\/div>\n\n \n\ud83d\udca1Pro Tip: <\/strong>Use ClickUp Reminders<\/a> to streamline your job application process.<\/strong> Create tasks for each application, and set reminders for follow-up emails, thank-you notes, or interview preparations. You can customize reminder frequency and timing based on your application timeline.<\/p>\n\n\n<\/div>\n\n\n
Keep it brief and focused<\/h3>\n\n\n\n
Hiring managers are busy people. Respect their time by getting straight to the point. A concise message shows you value their schedule and can communicate clearly, making a great first impression.<\/p>\n\n\n\n
So, how do you do it? Imagine you only have 15 seconds to grab their attention. <\/p>\n\n\n
\nStart with a strong opening like, “Hi [Hiring Manager’s Name], I’m [Your Name], and I’m interested in the [Job Title] position.” Then, quickly highlight your most relevant skills<\/a> or experience. For example, “With 5 years in [Industry], I’ve successfully [Achievement].”\u00a0<\/strong><\/p>\n\n\n\n
Finally, end with a solid call to action: “I’ve attached my resume for your review. Would you be available for a quick chat next week?”\u00a0<\/p>\n\n\n<\/div>\n\n\n
Remember, less is more.<\/p>\n\n\n\n
Structure of an effective message<\/h3>\n\n\n\n
Your message should follow a structure. A well-structured message doesn’t just look good; it\u2019s easier to read. It shows you respect the HR manager’s time and are serious about the new job<\/a>. <\/p>\n\n\n\n
Remember these tips to draft a structured message:<\/p>\n\n\n\n
- \n
- Start with the introduction, relevant skills\/qualifications, link to your work, next steps, and closing<\/li>\n\n\n\n
- Ensure there is enough blank space<\/li>\n\n\n\n
- Paragraphs should not be more than 2-3 lines<\/li>\n<\/ul>\n\n\n\n
Once you\u2019ve written your message, go through it multiple times. If it is an easy read and contains all the necessary information, you\u2019re good to go!<\/p>\n\n\n
\n\ud83d\udca1 Pro Tip:<\/em><\/strong> If you\u2019ve already submitted skills\/qualifications in the job application, don\u2019t mention them again in the message. Instead, highlight what makes you a good fit.<\/p>\n\n\n<\/div>\n\n\n
Lead with value<\/h3>\n\n\n\n
Leading with value is all about answering the unspoken question: “Why should we hire you?”<\/em> This approach captures their attention and demonstrates why you are a good fit for the role.<\/strong><\/p>\n\n\n
\nStart your message by sharing a quick highlight of your top achievements or skills that match with the job requirements. Instead of saying something vague, go specific.\u00a0<\/p>\n\n\n\n
For example, you could say, \u201cIn my five years in digital marketing, I\u2019ve boosted brand engagement by 40% at my last job<\/em>.\u201d That immediately tells the hiring manager or prospective employer what you bring to the table.<\/p>\n\n\n<\/div>\n\n\n
But don\u2019t stop there\u2014connect the dots between what you\u2019ve done and what the company might need<\/strong>. If you know the company wants to grow its online presence, mention how your experience can help them achieve that. This approach makes your message impressive and relevant to the company\u2019s goals.<\/p>\n\n\n\n
If you are making a career change<\/a>, highlight how your skills from the previous role can be valuable. You could do it using AI writing tools<\/a>, but don\u2019t forget to modify the message to add a personal touch.<\/p>\n\n\n\n
Quantify your impact<\/h3>\n\n\n
\nWant your message to pack a punch? Use numbers. They’re the credibility boosters of the professional world. Instead of saying, “I improved sales<\/em>,” say, “Increased sales by 20% through targeted email campaigns<\/em>.” It’s like the difference between bragging and proving.\u00a0<\/p>\n\n\n<\/div>\n\n\n
So, dig into your past roles. How many clients did you manage? By what percentage did you reduce costs? For example: “Increased customer satisfaction by 15% through implementing a new customer support process<\/em>.”<\/p>\n\n\n\n
Request for a meeting<\/h3>\n\n\n\n
Don’t be shy; ask for a meeting.<\/p>\n\n\n\n
You’ve made a great impression. Now, it’s time to take it to the next level. Suggesting a meeting shows confidence and eagerness. It’s like saying, “Hey, I’m serious about this and want to meet face-to-face.<\/em>“<\/p>\n\n\n
\nBut don’t just say, “Can we meet?<\/em>” Be specific. Suggest specific time slots and ask about their availability. <\/strong>This shows you’re organized and respect their time.\u00a0<\/p>\n\n\n\n
For example, you can send this message: “I’d love to discuss future opportunities and how my skills can contribute to your team. Would you be available for a quick chat on Tuesday next week<\/em>?”<\/p>\n\n\n<\/div>\n\n\n
Once you get the meeting, keep it brief. A quick chat is enough to spark interest and move things forward. <\/p>\n\n\n\n
Share your LinkedIn profile link and portfolio<\/h3>\n\n\n\n
- If appropriate, share a quick anecdote about why you’re passionate about the industry<\/li>\n<\/ul>\n\n\n<\/div>\n\n\n
- Express genuine interest<\/strong>: Highlight why the role aligns with your goals<\/li>\n\n\n\n
- Personalize<\/strong>: Reference the role, your skills, and company achievements<\/li>\n\n\n\n
- \u2b50 Featured Template<\/a><\/li>
![\"ClickUp](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/ClickUp-Brain-19.png\")