{"id":194003,"date":"2024-08-03T06:31:25","date_gmt":"2024-08-03T13:31:25","guid":{"rendered":"https:\/\/clickup.com\/blog\/?p=194003"},"modified":"2024-08-03T06:31:29","modified_gmt":"2024-08-03T13:31:29","slug":"time-off-request-templates","status":"publish","type":"post","link":"https:\/\/clickup.com\/blog\/time-off-request-templates\/","title":{"rendered":"10 Free Time Off Request Templates"},"content":{"rendered":"\n<p>71% of employees reported feeling stressed at work, according to the American Psychological Association\u2019s <a href=\"https:\/\/www.apa.org\/pubs\/reports\/work-well-being\/compounding-pressure-2021\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Work and Wellbeing Survey<\/a>. It&#8217;s not just mental burnout\u201444% of workers reported feeling physically drained.&nbsp;<\/p>\n\n\n\n<p>In response, companies started rolling out <a href=\"https:\/\/clickup.com\/blog\/employee-perks\/\">employee perks<\/a> like unlimited leave and four-day workweeks to nudge them to take a break.&nbsp;<\/p>\n\n\n<div style=\"background-color: #d9edf7; color: #31708f; border-left-color: #31708f; \" class=\"ub-styled-box ub-notification-box wp-block-ub-styled-box\" id=\"ub-styled-box-b300cc9b-43b6-482e-8646-513d07fd29cb\">\n<p id=\"ub-styled-box-notification-content-\">And yet, the average American (with Unlimited PTO) only takes <a href=\"https:\/\/www.forbes.com\/advisor\/business\/pto-statistics\/#unlimited_pto_statistics_section\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">10 days off <\/a>yearly.\u00a0<\/p>\n\n\n<\/div>\n\n\n<p>Companies may be saying, \u2018Go on, take that break!\u2019 But, operational realities often make it difficult for employees to disconnect and recharge fully. Overwhelming workloads, the stigma of requesting time off, and other factors make employees shy away.<\/p>\n\n\n\n<p><strong>The solution: a standardized time-off request process\u2014with time off request template(s)\u2014that reduces the emotional toll of requesting and approving time off and ensures that all employees are treated equitably when requesting time off.&nbsp;<\/strong><\/p>\n\n\n\n<p>This article explores this topic and provides 10 free templates to help you create a smooth and stress-free time-off process for everyone involved.&nbsp;&nbsp;<\/p>\n\n\n<div class=\"wp-block-ub-table-of-contents-block ub_table-of-contents\" id=\"ub_table-of-contents-31056dc3-43d5-4255-94f6-e2f823865048\" data-linktodivider=\"false\" data-showtext=\"show\" data-hidetext=\"hide\" data-scrolltype=\"auto\" data-enablesmoothscroll=\"false\" data-initiallyhideonmobile=\"false\" data-initiallyshow=\"true\"><div class=\"ub_table-of-contents-header-container\" style=\"\">\n\t\t\t<div class=\"ub_table-of-contents-header\" style=\"text-align: left; \">\n\t\t\t\t<div class=\"ub_table-of-contents-title\">10 Free Time Off Request Templates<\/div>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t<\/div><div class=\"ub_table-of-contents-extra-container\" style=\"\">\n\t\t\t<div class=\"ub_table-of-contents-container ub_table-of-contents-1-column \">\n\t\t\t\t<ul style=\"\"><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/time-off-request-templates\/#0-what-are-time-off-request-templates\" style=\"\">What Are Time Off Request Templates?<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/time-off-request-templates\/#1-what-makes-a-good-time-off-request-template\" style=\"\">What Makes a Good Time Off Request Template?<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/time-off-request-templates\/#2-10-free-time-off-request-templates\" style=\"\">10 Free Time Off Request Templates<\/a><ul><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/time-off-request-templates\/#3-1-clickup-time-off-request-template\" style=\"\">1. ClickUp Time Off Request Template<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/time-off-request-templates\/#4-2-clickup-pto-calendar-template\" style=\"\">2. ClickUp PTO Calendar Template<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/time-off-request-templates\/#5-3-clickup-request-form-template\" style=\"\">3. ClickUp Request Form Template<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/time-off-request-templates\/#6-4-clickup-team-requests-template\" style=\"\">4. ClickUp Team Requests Template<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/time-off-request-templates\/#7-5-clickup-team-schedule-template\" style=\"\">5. ClickUp Team Schedule Template<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/time-off-request-templates\/#8-6-clickup-shift-schedule-template\" style=\"\">6. ClickUp Shift Schedule Template<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/time-off-request-templates\/#9-7-clickup-team-schedule-calendar-template\" style=\"\">7. ClickUp Team Schedule Calendar Template<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/time-off-request-templates\/#10-8-clickup-hourly-schedule-template\" style=\"\">8. ClickUp Hourly Schedule Template<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/time-off-request-templates\/#11-9-time-off-record-hr-template-by-templatenet\" style=\"\">9. Time-off Record HR Template by Template.net<\/a><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/time-off-request-templates\/#12-10-startup-employee-time-off-request-form-by-templatenet\" style=\"\">10. Startup Employee Time Off Request Form by Template.net<\/a><\/li><\/ul><\/li><li style=\"\"><a href=\"https:\/\/clickup.com\/blog\/time-off-request-templates\/#13-manage-employee-times-off-with-clickup\" style=\"\">Manage Employee Times Off with ClickUp<\/a><\/li><\/ul>\n\t\t\t<\/div>\n\t\t<\/div><\/div>\n\n\n<h2 class=\"wp-block-heading\" id=\"0-what-are-time-off-request-templates\">What Are Time Off Request Templates?<\/h2>\n\n\n\n<p><strong>A time off request template is a standardized document employees use to request time away from work formally.<\/strong> By templatizing time off requests, companies can speed up the approval process, reduce errors, and, most importantly, ensure compliance with leave policies.&nbsp;<\/p>\n\n\n\n<p>A time off request template typically comes with the following three sections:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Employee details<\/strong>: Basic information about the employee, such as their name, ID number, department, and job title<\/li>\n\n\n\n<li><strong>Request details<\/strong>: The start and end dates, type of leave (vacation, sick, personal, etc.), and a brief reason for absence<\/li>\n\n\n\n<li><strong>Approval section<\/strong>: This area is reserved for signatures and dates to document the approval process and includes the employee&#8217;s signature, the supervisor&#8217;s approval, and sometimes, HR confirmation<\/li>\n<\/ul>\n\n\n\n<p>Also, while the basic structure of time off request forms remains consistent, <strong>there can be variations based on company size, industry, and specific leave policies. For example, <\/strong>some companies might ask you for a preferred method of contacting you during PTO or mention who the Directly Responsible Individual (DRI) will be for your projects when you\u2019re unavailable.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"1-what-makes-a-good-time-off-request-template\">What Makes a Good Time Off Request Template?<\/h2>\n\n\n\n<p>The right time-off request template is important for a smooth and efficient HR process. It should simplify things, not add to your workload.&nbsp;<\/p>\n\n\n\n<p>Here are key factors to consider when choosing a template:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Audit trail:<\/strong> The template should include features to track the status of requests, including submission dates, approval levels, and version histories\u2014especially important if you consider transparency a core company value<\/li>\n\n\n\n<li><strong>Includes all information:<\/strong> It must cover all important details required for both the employee and the approver so you can minimize back-and-forth communication<\/li>\n\n\n\n<li><strong>Adaptable<\/strong>: Beyond basic information, a good template should be customizable for various leave types<\/li>\n\n\n\n<li><strong>Scalable<\/strong>: You should be able to use the same template (maybe with some slight modifications) for at least a few years, or if your company headcount increases<\/li>\n\n\n\n<li><strong>Integration capabilities<\/strong>: Look for a template that integrates with your HR and payroll software so you can keep track of employee leaves<\/li>\n<\/ul>\n\n\n\n<p><strong>Optionally, look for templates that can be branded with your company logo and are mobile-friendly. <\/strong>This adds a professional look and ensures easy access for employees on the go.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"2-10-free-time-off-request-templates\">10 Free Time Off Request Templates<\/h2>\n\n\n\n<p>We\u2019ve shortlisted 10 free time off request form templates for you so you can simplify your HR operations and hit the ground running:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"3-1-clickup-time-off-request-template\">1. ClickUp Time Off Request Template<\/h3>\n\n\n\n<div class=\"wp-block-create-block-cu-image-with-overlay\"><div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><div class=\"cu-image-with-overlay__overlay\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-14.png\" alt=\"Centralize all time off requests and improve team visibility with the ClickUp Time Off Request Template\" class=\"image skip-lazy cu-image-with-overlay__image\" style=\"width:100%;height:auto\"\/><div class=\"cu-image-with-overlay__cta-wrap\"><a href=\"https:\/\/app.clickup.com\/signup?template=t-194600740&amp;department=hr-recruiting\" class=\"cu-image-with-overlay__cta cu-image-with-overlay__cta--#7c68ee\" data-segment-track-click=\"true\" data-segment-section-model-name=\"imageCTA\" data-segment-button-clicked=\"Download This Template\" data-segment-props=\"{&quot;location&quot;:&quot;body&quot;,&quot;sectionModelName&quot;:&quot;imageCTA&quot;,&quot;buttonClicked&quot;:&quot;Download This Template&quot;}\">Download This Template<\/a><\/div><\/div><figcaption class=\"wp-element-caption\">Centralize all time off requests and improve team visibility with the ClickUp Time Off Request Template<\/figcaption><\/figure><\/div><\/div>\n\n\n\n<p>The <a href=\"https:\/\/clickup.com\/templates\/time-off-request-t-194600740\">ClickUp Time Off Request Template<\/a> is <strong>designed to simplify the entire leave management process, from employee requests to manager approvals.<\/strong> It helps you track employee time and know who&#8217;s out of the office and when, so you can plan your workload accordingly in their absence.&nbsp;<\/p>\n\n\n\n<p>Built over <a href=\"https:\/\/clickup.com\/teams\/project-management\">ClickUp Projects<\/a> (ClickUp\u2019s task management suite),<strong> the template allows employees to easily submit time-off requests, <\/strong>view their request status, and even get notifications when the request is approved or rejected.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1400\" height=\"682\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-15-1400x682.png\" alt=\"ClickUp Time-Off Request Form\" class=\"wp-image-194007\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-15-1400x682.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-15-300x146.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-15-768x374.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-15-1536x748.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-15-700x341.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-15.png 1600w\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" \/><figcaption class=\"wp-element-caption\">Ask employees to submit their requests via the Time-Off Request Form in ClickUp<\/figcaption><\/figure><\/div>\n\n\n<p>The<strong> best thing about this template is that it comes with a Time Off Request Form<\/strong> with <strong>custom fields<\/strong> for the type of leave, number of hours\/days, start and end dates, and reason for the formal request. It also has separate sections where the requestor and supervisor can add their electronic signatures.&nbsp;<\/p>\n\n\n\n<p><strong>Once an employee submits the form, you can use <\/strong><a href=\"https:\/\/clickup.com\/features\/automations\"><strong>ClickUp Automations<\/strong><\/a><strong> to assign it to their direct supervisor, who can review the request. <\/strong>Managers can also use the Board and List views to see who\u2019s on leave and filter requests based on their status\u2014new, approved, or rejected.<\/p>\n\n\n\n<p>With designated fields for everything, this template automates the entire time off request process\u2014and ensures everyone\u2019s on the same page. Plus, the objective nature of the form gives employees the freedom to ask for time off without feeling restricted or micromanaged.<\/p>\n\n\n\n<div class=\"wp-block-cu-buttons\"><a href=\"https:\/\/app.clickup.com\/signup?template=t-194600740&amp;department=hr-recruiting\" class=\"cu-button cu-button--purple cu-button--improved\">Download This Template<\/a><\/div>\n\n\n<div style=\"background-color: #d9edf7; color: #31708f; border-left-color: #31708f; \" class=\"ub-styled-box ub-notification-box wp-block-ub-styled-box\" id=\"ub-styled-box-cb351589-5691-4312-ad93-f03ddf24d171\">\n<p id=\"ub-styled-box-notification-content-\"><strong><em>Also read: <\/em><\/strong><a href=\"https:\/\/clickup.com\/blog\/day-in-the-life-of-a-human-resources-manager\/\"><em>A Day in the Life of a Human Resources Manager: Role, Responsibilities, and Challenges<\/em><\/a><\/p>\n\n\n<\/div>\n\n\n<h3 class=\"wp-block-heading\" id=\"4-2-clickup-pto-calendar-template\">2. ClickUp PTO Calendar Template<\/h3>\n\n\n\n<div class=\"wp-block-create-block-cu-image-with-overlay\"><div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><div class=\"cu-image-with-overlay__overlay\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-1.gif\" alt=\"Get a snapshot of who\u2019s in and who\u2019s out of office with the ClickUp PTO Calendar Template\" class=\"image skip-lazy cu-image-with-overlay__image\" style=\"width:100%;height:auto\"\/><div class=\"cu-image-with-overlay__cta-wrap\"><a href=\"https:\/\/app.clickup.com\/signup?template=t-205352846&amp;department=hr-recruiting\" class=\"cu-image-with-overlay__cta cu-image-with-overlay__cta--#7c68ee\" data-segment-track-click=\"true\" data-segment-section-model-name=\"imageCTA\" data-segment-button-clicked=\"Download This Template\" data-segment-props=\"{&quot;location&quot;:&quot;body&quot;,&quot;sectionModelName&quot;:&quot;imageCTA&quot;,&quot;buttonClicked&quot;:&quot;Download This Template&quot;}\">Download This Template<\/a><\/div><\/div><figcaption class=\"wp-element-caption\">Get a snapshot of who\u2019s in and who\u2019s out of office with the ClickUp PTO Calendar Template<\/figcaption><\/figure><\/div><\/div>\n\n\n\n<p>There might be any number of fancy apps and trackers, but nothing can beat a company calendar when it comes to organizing time. Whether you&#8217;re tracking tasks, meetings, or employee PTOs, a calendar provides a clear visual overview that no other system can match.<\/p>\n\n\n\n<p><span style=\"box-sizing: border-box; margin: 0px; padding: 0px;\"><strong>If you love the simplicity and visual clarity of a c<\/strong><\/span><strong>alendar, the&nbsp;<a href=\"https:\/\/clickup.com\/templates\/pto-calendar-t-205352846\">ClickUp PTO Calendar Template<\/a>&nbsp;is for you.&nbsp;It creates a shareable calendar view of all your employees&#8217; times off so everyone knows if someone is<\/strong> in or out.&nbsp;<\/p>\n\n\n\n<p><strong>The calendar not only shows who&#8217;s out of the office but also tracks how many days each employee has taken off.<\/strong> This is especially useful for encouraging team members to use their vacation time.&nbsp;<\/p>\n\n\n\n<p>Here\u2019s how this works:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>First, create a document in <a href=\"https:\/\/clickup.com\/features\/docs\">ClickUp Docs<\/a> and outline how much time off employees get and how it&#8217;s handled<\/li>\n\n\n\n<li>Build the PTO request form using ClickUp Forms<\/li>\n\n\n\n<li>Use the <a href=\"https:\/\/clickup.com\/features\/calendar-view\">ClickUp Calendar View<\/a> to visualize employees&#8217; paid time off<\/li>\n\n\n\n<li>Connect ClickUp to your HR software to track employee leave counts and update them<\/li>\n<\/ul>\n\n\n\n<p>Finally, you can make the calendar public to promote visibility and transparency among all employees.<\/p>\n\n\n\n<div class=\"wp-block-cu-buttons\"><a href=\"https:\/\/app.clickup.com\/signup?template=t-205352846&amp;department=hr-recruiting\" class=\"cu-button cu-button--purple cu-button--improved\">Download This Template<\/a><\/div>\n\n\n<div style=\"background-color: #d9edf7; color: #31708f; border-left-color: #31708f; \" class=\"ub-styled-box ub-notification-box wp-block-ub-styled-box\" id=\"ub-styled-box-8dde8291-d8dc-419d-a49c-b2dff306f9d1\">\n<p id=\"ub-styled-box-notification-content-\"><strong><em>Also read: <\/em><\/strong><a href=\"https:\/\/clickup.com\/blog\/workplace-flexibility\/\"><em>Embracing Workplace Flexibility: Grow Your Team Remotely!<\/em><\/a><\/p>\n\n\n<\/div>\n\n\n<h3 class=\"wp-block-heading\" id=\"5-3-clickup-request-form-template\">3. ClickUp Request Form Template<\/h3>\n\n\n\n<div class=\"wp-block-create-block-cu-image-with-overlay\"><div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><div class=\"cu-image-with-overlay__overlay\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-16.png\" alt=\"Onboard new team members to your time-off system with the ClickUp Request Form Template\" class=\"image skip-lazy cu-image-with-overlay__image\" style=\"width:100%;height:auto\"\/><div class=\"cu-image-with-overlay__cta-wrap\"><a href=\"https:\/\/app.clickup.com\/signup?template=t-205384045&amp;department=it\" class=\"cu-image-with-overlay__cta cu-image-with-overlay__cta--#7c68ee\" data-segment-track-click=\"true\" data-segment-section-model-name=\"imageCTA\" data-segment-button-clicked=\"Download This Template\" data-segment-props=\"{&quot;location&quot;:&quot;body&quot;,&quot;sectionModelName&quot;:&quot;imageCTA&quot;,&quot;buttonClicked&quot;:&quot;Download This Template&quot;}\">Download This Template<\/a><\/div><\/div><figcaption class=\"wp-element-caption\">Onboard new team members to your time-off system with the ClickUp Request Form Template<\/figcaption><\/figure><\/div><\/div>\n\n\n\n<p><strong>This isn&#8217;t a direct time-off request template but rather the foundation for a smooth time-off process. <\/strong>The <a href=\"https:\/\/clickup.com\/templates\/request-form-template-t-205384045\">ClickUp Request Form Template<\/a> simplifies the onboarding process by <strong>collecting all necessary information from new hires at once.<\/strong><\/p>\n\n\n\n<p>Anytime a new team member joins, the employee (or their team lead) and their team can easily request the People Ops team to set up their employee profile and give them access to the PTO form and calendar.<\/p>\n\n\n\n<p>While the form has some basic fields, you can add extra fields for shift details, location-based information, or other relevant data. For example, if you have different leave policies for different regions and different leave types, such as vacation and sick days, you can specify which policy applies to the new hire.<\/p>\n\n\n\n<p>This way, you demonstrate your commitment to employee well-being and work-life balance.<\/p>\n\n\n\n<div class=\"wp-block-cu-buttons\"><a href=\"https:\/\/app.clickup.com\/signup?template=t-205384045&amp;department=it\" class=\"cu-button cu-button--purple cu-button--improved\">Download This Template<\/a><\/div>\n\n\n<div style=\"background-color: #d9edf7; color: #31708f; border-left-color: #31708f; \" class=\"ub-styled-box ub-notification-box wp-block-ub-styled-box\" id=\"ub-styled-box-ac9be5cf-da57-4aed-b658-a7c1a6203016\">\n<p id=\"ub-styled-box-notification-content-\"><strong><em>Also read<\/em><\/strong><em>: <\/em><a href=\"https:\/\/clickup.com\/blog\/training-software\/\"><em>The 10 Best Online Employee Training Software<\/em><\/a><\/p>\n\n\n<\/div>\n\n\n<h3 class=\"wp-block-heading\" id=\"6-4-clickup-team-requests-template\">4. ClickUp Team Requests Template<\/h3>\n\n\n\n<div class=\"wp-block-create-block-cu-image-with-overlay\"><div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><div class=\"cu-image-with-overlay__overlay\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-17.png\" alt=\"Unify your request process (from time off to software access) with the ClickUp Team Requests Template\" class=\"image skip-lazy cu-image-with-overlay__image\" style=\"width:100%;height:auto\"\/><div class=\"cu-image-with-overlay__cta-wrap\"><a href=\"https:\/\/app.clickup.com\/signup?template=t-10686767&amp;department=hr-recruiting\" class=\"cu-image-with-overlay__cta cu-image-with-overlay__cta--#7c68ee\" data-segment-track-click=\"true\" data-segment-section-model-name=\"imageCTA\" data-segment-button-clicked=\"Download This Template\" data-segment-props=\"{&quot;location&quot;:&quot;body&quot;,&quot;sectionModelName&quot;:&quot;imageCTA&quot;,&quot;buttonClicked&quot;:&quot;Download This Template&quot;}\">Download This Template<\/a><\/div><\/div><figcaption class=\"wp-element-caption\">Unify your request process (from time off to software access) with the ClickUp Team Requests Template<\/figcaption><\/figure><\/div><\/div>\n\n\n\n<p>Juggling multiple forms for different requests can get chaotic really fast, especially if you\u2019re a startup or SMB (Small and Midsize Business) with too much on your plate. In such cases, a single form for all employee requests can help.&nbsp;<\/p>\n\n\n\n<p><strong>The <\/strong><a href=\"https:\/\/clickup.com\/templates\/team-requests-t-10686767\"><strong>ClickUp Team Requests Template<\/strong><\/a><strong> is a general form that employees submit to request anything\u2014from hardware equipment and tool access to time off.<\/strong> This makes it easy for managers, as well, as they don\u2019t have to check multiple forms to see if there\u2019s been a new request.<\/p>\n\n\n\n<p>All you have to do is add a new category for \u2018times off\u2019 in the form, along with custom fields for leave details, and you\u2019re set. As ClickUp Forms comes with conditional fields, you can show employees only the relevant fields for each request type.&nbsp;<\/p>\n\n\n\n<p>While the Board View allows team leads to categorize requests, you can set time-off requests as a high priority using ClickUp Automations so they address them as soon as possible.<\/p>\n\n\n\n<p>This helps you create a single, efficient system for all internal requests.<\/p>\n\n\n\n<div class=\"wp-block-cu-buttons\"><a href=\"https:\/\/app.clickup.com\/signup?template=t-10686767&amp;department=hr-recruiting\" class=\"cu-button cu-button--purple cu-button--improved\">Download This Template<\/a><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"7-5-clickup-team-schedule-template\">5. ClickUp Team Schedule Template<\/h3>\n\n\n\n<div class=\"wp-block-create-block-cu-image-with-overlay\"><div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><div class=\"cu-image-with-overlay__overlay\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-18.png\" alt=\"Streamline workload management for on-leave employees with the ClickUp Team Schedule Template.\" class=\"image skip-lazy cu-image-with-overlay__image\" style=\"width:100%;height:auto\"\/><div class=\"cu-image-with-overlay__cta-wrap\"><a href=\"https:\/\/app.clickup.com\/signup?template=t-3pqnr2g&amp;department=operations\" class=\"cu-image-with-overlay__cta cu-image-with-overlay__cta--#7c68ee\" data-segment-track-click=\"true\" data-segment-section-model-name=\"imageCTA\" data-segment-button-clicked=\"Download This Template\" data-segment-props=\"{&quot;location&quot;:&quot;body&quot;,&quot;sectionModelName&quot;:&quot;imageCTA&quot;,&quot;buttonClicked&quot;:&quot;Download This Template&quot;}\">Download This Template<\/a><\/div><\/div><figcaption class=\"wp-element-caption\">Streamline workload management for on-leave employees with the ClickUp Team Schedule Template.<\/figcaption><\/figure><\/div><\/div>\n\n\n\n<p>Workload management during employee absences is critical to ensuring all business processes in your organization run snag-free. It helps managers redistribute tasks to ensure projects stay on track, even when team members are <a href=\"https:\/\/clickup.com\/blog\/out-of-office-message-examples\/\">out of the office<\/a>. This way, employees can enjoy their time off without stress about work piling up\u2014one of the main reasons most employees shy away from requesting time off.<\/p>\n\n\n\n<p><strong>The <\/strong><a href=\"https:\/\/clickup.com\/templates\/team-schedule-t-3pqnr2g\"><strong>ClickUp Team Schedule Template<\/strong><\/a><strong> is a simple task template that team leads and managers can duplicate and use anytime they approve requested time off. <\/strong>The checklist comes with four action items:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Review timelines and due dates of the tasks on an employee\u2019s schedule<\/li>\n\n\n\n<li>Review who else is part of the project (or can pitch in)<\/li>\n\n\n\n<li>Check their current and future schedule<\/li>\n\n\n\n<li>Confirm with them if they can take up any of the high-priority tasks<\/li>\n<\/ul>\n\n\n\n<p>By providing a structured approach to task redistribution, <strong>this system ensures project continuity, prevents bottlenecks, and, most importantly\u2014reduces stress for employees on leave and their colleagues.<\/strong><\/p>\n\n\n\n<div class=\"wp-block-cu-buttons\"><a href=\"https:\/\/clickup.com\/templates\/team-schedule-t-3pqnr2g\" class=\"cu-button cu-button--purple cu-button--improved\">Download This template<\/a><\/div>\n\n\n<div style=\"background-color: #d9edf7; color: #31708f; border-left-color: #31708f; \" class=\"ub-styled-box ub-notification-box wp-block-ub-styled-box\" id=\"ub-styled-box-8ddd80a6-2d60-47cd-a6fe-b22405bdd088\">\n<p id=\"ub-styled-box-notification-content-\"><strong><em>Also read: <\/em><\/strong><a href=\"https:\/\/clickup.com\/blog\/pto-tracking-software\/\"><em>10 Best PTO Tracking Software to Manage Time Off Requests<\/em><\/a><\/p>\n\n\n<\/div>\n\n\n<h3 class=\"wp-block-heading\" id=\"8-6-clickup-shift-schedule-template\">6. ClickUp Shift Schedule Template<\/h3>\n\n\n\n<div class=\"wp-block-create-block-cu-image-with-overlay\"><div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><div class=\"cu-image-with-overlay__overlay\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-19.png\" alt=\"Account for staffing shortages during times-off with the ClickUp Shift Schedule Template\u00a0\" class=\"image skip-lazy cu-image-with-overlay__image\" style=\"width:100%;height:auto\"\/><div class=\"cu-image-with-overlay__cta-wrap\"><a href=\"https:\/\/app.clickup.com\/signup?template=t-900200039605&amp;department=operations\" class=\"cu-image-with-overlay__cta cu-image-with-overlay__cta--#7c68ee\" data-segment-track-click=\"true\" data-segment-section-model-name=\"imageCTA\" data-segment-button-clicked=\"Download This Template\" data-segment-props=\"{&quot;location&quot;:&quot;body&quot;,&quot;sectionModelName&quot;:&quot;imageCTA&quot;,&quot;buttonClicked&quot;:&quot;Download This Template&quot;}\">Download This Template<\/a><\/div><\/div><figcaption class=\"wp-element-caption\">Account for staffing shortages during times-off with the ClickUp Shift Schedule Template\u00a0<\/figcaption><\/figure><\/div><\/div>\n\n\n\n<p>If workload management for employees in a regular 9-to-5 is complex, it&#8217;s doubly so for companies with multiple shifts. <strong>A well-structured shift schedule, which gives you a clear overview of team availability, can help you ensure efficient time-off planning and approval.<\/strong><\/p>\n\n\n\n<p>The <a href=\"https:\/\/clickup.com\/templates\/shift-schedule-t-900200039605\">ClickUp Shift Schedule Template<\/a> simplifies it to a great extent<\/p>\n\n\n\n<p><strong>The template helps break down roles into shifts, assign them to the person responsible, and track absences.<\/strong> This enables you to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>See who&#8217;s working when at a glance<\/li>\n\n\n\n<li>Easily track who&#8217;s out and why<\/li>\n\n\n\n<li>Adjust shifts based on team availability<\/li>\n\n\n\n<li>Anticipate staffing needs and potential shortages<\/li>\n<\/ul>\n\n\n\n<p>By centralizing shift information, the template <a href=\"https:\/\/clickup.com\/blog\/communication-strategies\/\">strategically improves communication<\/a> and collaboration among team members.&nbsp;<\/p>\n\n\n\n<p>Do you feel like the process could be better? <a href=\"https:\/\/clickup.com\/features\/goals\">ClickUp Goals<\/a> can help you gauge how well your shifts are running and spot areas for improvement. You can set milestones and targets to measure the efficiency of your processes and find areas for improvement. <strong>For example, <\/strong>you can use True\/False goals in ClickUp to check if you meet your staffing requirements daily.&nbsp;<\/p>\n\n\n\n<p>Basically, you don\u2019t just manage shift schedules but also optimize them for maximum efficiency.<\/p>\n\n\n\n<div class=\"wp-block-cu-buttons\"><a href=\"https:\/\/app.clickup.com\/signup?template=t-900200039605&amp;department=operations\" class=\"cu-button cu-button--purple cu-button--improved\">Download This Template<\/a><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"9-7-clickup-team-schedule-calendar-template\">7. ClickUp Team Schedule Calendar Template<\/h3>\n\n\n\n<div class=\"wp-block-create-block-cu-image-with-overlay\"><div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><div class=\"cu-image-with-overlay__overlay\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-2.gif\" alt=\"Give your team visibility into everyone\u2019s tasks (and time off) with the ClickUp Team Schedule Calendar Template\u00a0\" class=\"image skip-lazy cu-image-with-overlay__image\" style=\"width:100%;height:auto\"\/><div class=\"cu-image-with-overlay__cta-wrap\"><a href=\"https:\/\/app.clickup.com\/signup?template=t-194504419&amp;department=pmo\" class=\"cu-image-with-overlay__cta cu-image-with-overlay__cta--#7c68ee\" data-segment-track-click=\"true\" data-segment-section-model-name=\"imageCTA\" data-segment-button-clicked=\"Download This Template\" data-segment-props=\"{&quot;location&quot;:&quot;body&quot;,&quot;sectionModelName&quot;:&quot;imageCTA&quot;,&quot;buttonClicked&quot;:&quot;Download This Template&quot;}\">Download This Template<\/a><\/div><\/div><figcaption class=\"wp-element-caption\">Give your team visibility into everyone\u2019s tasks (and time off) with the ClickUp Team Schedule Calendar Template\u00a0<\/figcaption><\/figure><\/div><\/div>\n\n\n\n<p>The <a href=\"https:\/\/clickup.com\/templates\/team-schedule-t-194504419\">ClickUp Team Schedule Calendar Template<\/a> helps facilitate the handover process from an employee who\u2019s taking time off, ensuring that essential tasks and information are shared before their absence. <strong>This minimizes project delays, allows for a smooth transition, and allows employees to fully disconnect during their time off.<\/strong><\/p>\n\n\n\n<p>The template comes with four views:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Project activities:<\/strong> A \u2018list view\u2019 where you can get an overview of all tasks assigned to the team, plus create and manage new tasks&nbsp;<\/li>\n\n\n\n<li><strong>Weekly schedule:<\/strong> A Kanban-style board that visually organizes tasks based on their due dates<\/li>\n\n\n\n<li><strong>Workload:<\/strong> This view provides a clear picture of individual and team workloads, helping to balance assignments and prevent overloads. The best part is that you can modify the duration of the view to one month, two weeks, or one week and proactively plan for employee time off<\/li>\n\n\n\n<li><strong>Team schedule:<\/strong> This is a Calendar View that displays task durations and overlaps, allowing for efficient time management and resource allocation<\/li>\n<\/ul>\n\n\n\n<p><strong>This helps teammates coordinate their efforts, whether taking on additional responsibilities during a colleague\u2019s absence or identifying potential dependencies.<\/strong> At the same time, managers can redistribute work efficiently without overloading anyone.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-cu-buttons\"><a href=\"https:\/\/app.clickup.com\/signup?template=t-194504419&amp;department=pmo\" class=\"cu-button cu-button--purple cu-button--improved\">Download This Template<\/a><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"10-8-clickup-hourly-schedule-template\">8. ClickUp Hourly Schedule Template<\/h3>\n\n\n\n<div class=\"wp-block-create-block-cu-image-with-overlay\"><div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><div class=\"cu-image-with-overlay__overlay\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-3.gif\" alt=\"Pay hourly workers accurately with the ClickUp Hourly Schedule Template\" class=\"image skip-lazy cu-image-with-overlay__image\" style=\"width:100%;height:auto\"\/><div class=\"cu-image-with-overlay__cta-wrap\"><a href=\"https:\/\/app.clickup.com\/signup?template=t-200638149&amp;department=personal-use\" class=\"cu-image-with-overlay__cta cu-image-with-overlay__cta--#7c68ee\" data-segment-track-click=\"true\" data-segment-section-model-name=\"imageCTA\" data-segment-button-clicked=\"Download This Template\" data-segment-props=\"{&quot;location&quot;:&quot;body&quot;,&quot;sectionModelName&quot;:&quot;imageCTA&quot;,&quot;buttonClicked&quot;:&quot;Download This Template&quot;}\">Download This Template<\/a><\/div><\/div><figcaption class=\"wp-element-caption\">Pay hourly workers accurately with the ClickUp Hourly Schedule Template<\/figcaption><\/figure><\/div><\/div>\n\n\n\n<p>Tracking time off for hourly employees can get chaotic if you don\u2019t have an accurate system in place. Unlike salaried workers with fixed compensation, hourly employees are paid based on the actual hours worked. This means you have to track not just the \u2018days off\u2019 but also the \u2018hours off.\u2019<\/p>\n\n\n\n<p><strong>The <\/strong><a href=\"https:\/\/clickup.com\/templates\/hourly-schedule-t-200638149\"><strong>ClickUp Hourly Schedule Template<\/strong><\/a><strong> provides a framework for managing hourly workers using a combination of calendar views and time trackers. <\/strong>This helps you keep track of the actual time someone worked and ensures accurate payroll records.<\/p>\n\n\n\n<p>The template has a Weekly Calendar View, where you can plan an employee&#8217;s schedule for efficient time management.&nbsp;<\/p>\n\n\n\n<p>Anytime an employee wants to take an hour (or day) off, you can block that specific time block as <a href=\"https:\/\/clickup.com\/blog\/out-of-office-message-examples\/\">\u2018Out of Office\u2019 and include a note<\/a> explaining why they took that time off. Super convenient, right?<\/p>\n\n\n\n<div class=\"wp-block-cu-buttons\"><a href=\"https:\/\/app.clickup.com\/signup?template=t-200638149&amp;department=personal-use\" class=\"cu-button cu-button--purple cu-button--improved\">Download This Template<\/a><\/div>\n\n\n<div style=\"background-color: #d9edf7; color: #31708f; border-left-color: #31708f; \" class=\"ub-styled-box ub-notification-box wp-block-ub-styled-box\" id=\"ub-styled-box-d2a4dc1b-c6d2-4912-a047-44c83d28c3c0\">\n<p id=\"ub-styled-box-notification-content-\"><strong><em>Also read: <\/em><\/strong><a href=\"https:\/\/clickup.com\/blog\/time-management-techniques\/\"><em>15 Time Management Techniques to Increase Your Team\u2019s Productivity<\/em><\/a><\/p>\n\n\n<\/div>\n\n\n<h3 class=\"wp-block-heading\" id=\"11-9-time-off-record-hr-template-by-templatenet\">9. Time-off Record HR Template by Template.net<\/h3>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1400\" height=\"801\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-20-1400x801.png\" alt=\"Time-off Record HR Template\" class=\"wp-image-194040\" style=\"aspect-ratio:1.7478152309612984;width:840px;height:auto\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-20-1400x801.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-20-300x172.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-20-768x439.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-20-1536x878.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-20-700x400.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-20.png 1600w\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" \/><figcaption class=\"wp-element-caption\">via <a href=\"https:\/\/www.template.net\/editable\/163262\/time-off-record-hr\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Template.net<\/a><\/figcaption><\/figure><\/div>\n\n\n<p><strong>If you\u2019re a small business or prefer a no-frills approach to tracking time-off requests, then this <\/strong><a href=\"https:\/\/www.template.net\/editable\/163262\/time-off-record-hr\" target=\"_blank\" rel=\"noreferrer noopener nofollow\"><strong>Time-off Record HR Template by Template.net<\/strong><\/a><strong> can help.<\/strong> Just duplicate it for each employee and update it whenever someone takes time off. It&#8217;s a no-fuss way to keep track of vacation days and other absences.<\/p>\n\n\n\n<p>The template includes essential details like employee information, PTO allowance, leave types, remaining balance, and a history of time off taken. Adding the policy to each employee record can be helpful if you have different leave policies and categories\u2014for full-timers, part-timers, and such.&nbsp;<\/p>\n\n\n\n<p>So, you don\u2019t just centralize an employee\u2019s leave records but also ensure compliance with the company\u2019s leave policies.<\/p>\n\n\n\n<div class=\"wp-block-cu-buttons\"><a href=\"https:\/\/www.template.net\/edit-online\/66a5e01074d22cbf469ac31b\" target=\"_blank\" rel=\"noopener noreferrer nofollow\" class=\"cu-button cu-button--pink\">Download This Template<\/a><\/div>\n\n\n<div style=\"background-color: #d9edf7; color: #31708f; border-left-color: #31708f; \" class=\"ub-styled-box ub-notification-box wp-block-ub-styled-box\" id=\"ub-styled-box-91164ec2-3b71-49ca-badd-d3cf29d7e3cd\">\n<p id=\"ub-styled-box-notification-content-\"><strong><em>Also read: <\/em><\/strong><a href=\"https:\/\/clickup.com\/blog\/micromanaging\/\"><em>How to Avoid Micromanaging in the Workplace<\/em><\/a><\/p>\n\n\n<\/div>\n\n\n<h3 class=\"wp-block-heading\" id=\"12-10-startup-employee-time-off-request-form-by-templatenet\">10. Startup Employee Time Off Request Form by Template.net<\/h3>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1400\" height=\"825\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-21-1400x825.png\" alt=\"Startup Employee Time Off Request Form Template\" class=\"wp-image-194043\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-21-1400x825.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-21-300x177.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-21-768x453.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-21-1536x905.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-21-700x413.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/image-21.png 1600w\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" \/><figcaption class=\"wp-element-caption\">via <a href=\"https:\/\/www.template.net\/edit-online\/312708\/startup-employee-time-off-request-form\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Template.net<\/a><\/figcaption><\/figure><\/div>\n\n\n<p>The final template on our list is another simple one. <strong>The <\/strong><a href=\"https:\/\/www.template.net\/editable\/search?q=Startup+Employee+Time+Off+Request+Form&amp;category=Startup\" target=\"_blank\" rel=\"noreferrer noopener nofollow\"><strong>Startup Employee Time Off Request Form by Template.net<\/strong><\/a><strong> is a simple form that employees can share with their managers when requesting time off.&nbsp;<\/strong><\/p>\n\n\n\n<p>It has four sections: employee details, time-off details, manager approval (and comments), and HR approval. You can also attach files if your company policy requires a doctor\u2019s statement when taking sick leave.&nbsp;<\/p>\n\n\n\n<p>This template is particularly suitable for small businesses and startups where a straightforward leave management system is preferred.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-cu-buttons\"><a href=\"https:\/\/www.template.net\/edit-online\/312708\/startup-employee-time-off-request-form\" target=\"_blank\" rel=\"noopener noreferrer nofollow\" class=\"cu-button cu-button--pink\">Download This Template<\/a><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"13-manage-employee-times-off-with-clickup\">Manage Employee Times Off with ClickUp<\/h2>\n\n\n\n<p>A well-structured time off management system not only helps you track absences and manage workloads, but it also ensures that you comply with local labor regulations. And ClickUp can help.<\/p>\n\n\n\n<p>Its suite of work management tools\u2014time off request templates, team schedules, time tracking, and workload management features\u2014can help you simplify the process, reduce back-and-forths, and create a culture prioritizing work-life balance.&nbsp;<\/p>\n\n\n\n<p>Plus, as ClickUp integrates with 1000+ apps and platforms (including most HR and payroll management software), you can automatically track leaves and ensure accurate payments.&nbsp;<\/p>\n\n\n\n<p>So why not give it a try? <a href=\"https:\/\/clickup.com\/signup\">Sign up to ClickUp for free<\/a> and standardize your time-off request (and approval) process.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>71% of employees reported feeling stressed at work, according to the American Psychological Association\u2019s Work and Wellbeing Survey. It&#8217;s not just mental burnout\u201444% of workers reported feeling physically drained.&nbsp; In response, companies started rolling out employee perks like unlimited leave and four-day workweeks to nudge them to take a break.&nbsp; Companies may be saying, \u2018Go [&hellip;]<\/p>\n","protected":false},"author":106,"featured_media":194052,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"ub_ctt_via":"","cu_sticky_sidebar_cta_is_visible":true,"cu_sticky_sidebar_cta_title":"Start using ClickUp today","cu_sticky_sidebar_cta_bullet_1":"Manage all your work in one place","cu_sticky_sidebar_cta_bullet_2":"Collaborate with your team","cu_sticky_sidebar_cta_bullet_3":"Use ClickUp for FREE\u2014forever","cu_sticky_sidebar_cta_button_text":"Get Started","cu_sticky_sidebar_cta_button_link":"","_uf_show_specific_survey":0,"_uf_disable_surveys":false,"footnotes":""},"categories":[990],"tags":[],"class_list":["post-194003","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-templates"],"featured_image_src":"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/08\/Time-Off-Request-Templates-Featured-Image.png","author_info":{"display_name":"Praburam","author_link":"https:\/\/clickup.com\/blog\/author\/psrinivasanclickup-com\/"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>10 Free Time Off Request Templates<\/title>\n<meta name=\"description\" content=\"Streamline leave management with 10 customizable templates. 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