Videos are being used in workplaces around the world for so many reasons: employee training, product demos or tutorials, meeting recordings, presentations, an outreach tool for marketers<\/a>, IT support\u2014the list goes on.<\/p>\n\n\n\n The inability to attach videos to emails can be a bummer. But here\u2019s the catch: You can send large video files by email only if you know how. <\/p>\n\n\n The quality of videos and screen recordings<\/a> improves with every passing year, and their sizes increase as a consequence. Creating a video is one thing, but being unable to send it can prove frustrating. <\/p>\n\n\n\n “Why can’t I send a video through email?” can be very annoying, especially in a rush. The biggest problem is the attachment size limit imposed by different emailing platforms. For Gmail and Yahoo Mail, it is set at 25MB. The allowed file limit for Microsoft Outlook and iCloud Mail is only 20MB.<\/p>\n\n\n\n You can\u2019t send large videos through email because email service providers restrict the maximum file size for security reasons. <\/p>\n\n\n\n There are a few ways to circumvent this, though. Video platforms usually ask you to host the video on their platform and embed a URL in your message. Another way is to compress the videos and then attach them to emails. <\/p>\n\n\n\n Let\u2019s look at how you can compress a video to email it. Compression means reducing the size of the file while preserving the original data. This is among the easiest ways to send large videos through email. <\/p>\n\n\n\n You can handle this in two ways: lossy compression and lossless compression. <\/p>\n\n\n\n There are two ways to do it. The first is to use a free online video compressing tool. Upload the video to the tool, select the file size and quality requirements, compress the video, and download it. <\/p>\n\n\n\n Another way is to make a compressed ZIP file. To make compressed files:<\/p>\n\n\n\n Now that you have a compressed file, the next question arises: \u2018How do you attach a video to an email?\u2019 Here\u2019s how:<\/p>\n\n\n\n Here’s a step-by-step guide to attaching files in Gmail. <\/p>\n\n\n\n Pro tip<\/strong>: You can also use your phone to send emails with videos. Just select the video from your gallery or drive while composing the email. You may not be able to compress the video’s file size, but you should be able to send a shareable link from your cloud storage provider such as Dropbox, Google Drive, or Apple.<\/p>\n\n\n<\/div>\n\n\n By attaching the video, you send video files as part of the email\u2014the receiver can watch the video without being redirected. <\/p>\n\n\n But how do you send an email if the file is too large? If the file size is too large\u2014even after you\u2019ve compressed it\u2014you may not be able to send the video as an attachment. Instead, here are a few ways to send the file by email without actually attaching the file. <\/p>\n\n\n\n Cloud\u2019s the answer here! The most convenient way to send a large video file without attaching it to the email is to upload it to cloud storage first, then send a shareable link by email. <\/p>\n\n\n\n Let’s look at a few ways this can be done. <\/p>\n\n\n\n It\u2019s not mandatory to attach files to the email. Cloud storage services let you upload videos and share the link with your viewers. The viewer can simply access the link and download the video. <\/p>\n\n\n\n Here are some cloud storage services that you can explore: <\/p>\n\n\n\n Google Drive is a cloud storage facility offered by Google to its users. It allows users to upload large files and share them as links. For those using Gmail, here\u2019s a Gmail hack<\/a>: There are dedicated options to upload links from Google Drive. You can also use the Google Drive Chrome extension or Google Photos to upload photos and simplify sharing them.\u00a0<\/p>\n\n\n<\/div>\n\n\n For you, Apple loyalists, MailDrop presents a similar opportunity to share large files by uploading them to iCloud. You can send the link to the video from iCloud, which the user can then access and download. <\/p>\n\n\n\n The cloud service offered by Microsoft, OneDrive provides free access to 5GB per user to upload videos and other files and share them with others. <\/p>\n\n\n\n But is there a way to send a video through email using your iPhone, or is there a way to send a video through Gmail? <\/p>\n\n\n\n Android and Apple users have the same concern: While a Gmail account allows a maximum file size of 25 MB, Apple allows only 20 MB. You can overcome this challenge using Google Drive and MailDrop and share videos via email.<\/p>\n\n\n\n Emails are not the only way to reach your customers, team members, or friends. While email and associated tools<\/a> greatly assist communication, social media channels are no less. <\/p>\n\n\n\n Social media is a great solution for quick exchanges and disseminating information to a large audience. You can share videos and run video campaigns on social media channels<\/a>, such as Facebook, Instagram, LinkedIn, and Snapchat. <\/p>\n\n\n\n Video-sharing on social media comes with its share of benefits. These include: <\/p>\n\n\n\n However, with these advantages, there are also certain disadvantages to consider: <\/p>\n\n\n\n YouTube is synonymous with video sharing. The platform features videos spanning virtually every genre, length, and format. Users can access (and even upload) the videos shared on this video-hosting platform in seconds through their computers, mobile phones, or any internet-enabled device. <\/p>\n\n\n\n Besides YouTube, there are several alternatives to email<\/a> services for video-sharing. Here are a few of them:<\/p>\n\n\n\n Are you looking for a tool to share large videos with minimum effort? ClickUp is the solution for you.<\/p>\n\n\n\n Screen recordings help people communicate faster, explain better, and work swifter. Don\u2019t believe us? Forbes<\/a> found that viewers retain 95% of a message when watching a video compared to 10% when reading text.<\/p>\n\n\n\n ClickUp Clips<\/a> can help you record and send videos immediately without worrying about quality or its length. Whether it is to give feedback, explain contracts, communicate, report bugs, onboard customers, do product demos, or share project updates\u2014this is the one app that can do it all!<\/p>\n\n\n Take product explainers, for instance: You no longer have to write long guides explaining each step. Simply record the function and share a video with a single click. <\/p>\n\n\n\n ClickUp Clips, a ClickUp’s screen recording tool<\/a>, lets you: <\/p>\n\n\n\n With file-sharing software<\/a> like ClickUp Clips, you can dismiss any concerns about emailing heavy video files and, instead, share a link that gives the viewers instant access. <\/p>\n\n\n\n Additionally, you can integrate your email into ClickUp to simplify the process further and execute all your actions from one place with this tool. <\/p>\n\n\n\n ClickUp lets you send and receive emails directly within a task and switch between sending emails to someone outside the team and internally. It supports multiple email providers and email clients, including Outlook, IMAP, Gmail, and Microsoft 365. <\/p>\n\n\n With ClickUp Email integration<\/a>, you can:<\/p>\n\n\n\nChallenges in Sending Video Through Email<\/h2>\n\n\n\n
Compressing Videos for Email<\/h2>\n\n\n\n
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How to Attach Videos to Email<\/h2>\n\n\n\n
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![\"Attach](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/06\/How-to-send-files-on-gmail.gif\")
![\"ClickUp\u2019s](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/05\/image-477.png\")
Sending Large Video Files Through Email<\/h2>\n\n\n\n
How you can send a large video file via email<\/h3>\n\n\n\n
1. Google Drive <\/h4>\n\n\n\n
To do this, open Gmail:<\/p>\n\n\n\n\n
![\"Add](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/06\/Screenshot-drive-icon.png\"){kind=icon}
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![\"Attaching](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/06\/Insert-files-Gdrive.png\")
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<\/li>\n<\/ul>\n\n\n2. MailDrop <\/h4>\n\n\n\n
3. OneDrive <\/h4>\n\n\n\n
Sharing Videos through Social Media or Online Video Platforms <\/h2>\n\n\n\n
Social media<\/h3>\n\n\n\n
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YouTube <\/h3>\n\n\n\n
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Video sharing with ClickUp <\/h3>\n\n\n\n
![\"ClickUp](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/05\/image-63.gif\")
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![\"ClickUp](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/05\/image-64.gif\")
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Best Practices of Sending Videos over Email<\/h2>\n\n\n\n