{"id":14317,"date":"2021-03-02T19:03:56","date_gmt":"2021-03-03T03:03:56","guid":{"rendered":"https:\/\/clickup.com\/blog\/?p=14317"},"modified":"2025-08-08T05:06:40","modified_gmt":"2025-08-08T12:06:40","slug":"email-project-management","status":"publish","type":"post","link":"https:\/\/clickup.com\/blog\/email-project-management\/","title":{"rendered":"The Ultimate Guide To Email Project Management"},"content":{"rendered":"<p><em>Want to learn about <\/em><em>email project management<\/em><em>?<\/em><\/p>\n<p><strong>Email project management<\/strong> helps project managers and teams work more efficiently by allowing them to communicate and work within their email inboxes.<\/p>\n<p>However, sorting through tons of emails for your project management sounds like something that\u2019d make you want to pull out your hair. \ud83e\udd2f<\/p>\n<p>If only there is a tool that could swoop you away from the misery\u2026<\/p>\n<p><em>Is it a bird<\/em><em>? Is it a plane? No, it\u2019s an <\/em><em>email project management<\/em><em> tool!<\/em><\/p>\n<p><strong><a href=\"https:\/\/clickup.com\/features\/email-project-management\">Email project management tools<\/a> <\/strong>turn inboxes into collaborative workspaces, saving valuable time, and boosting team efficiency.<\/p>\n<p>But what\u2019s the best email project management tool for <strong>you<\/strong>?<\/p>\n<p>Don\u2019t worry, we\u2019re swooping in to help. \ud83e\uddb8<\/p>\n<p>In this article, we\u2019ll cover <a href=\"#0-what-is-email-project-management\">what email project management is<\/a>, the <a href=\"#8-the-best-email-project-management-tool-clickup\">best tool for Gmail and Outlook project management<\/a>, as well as the benefits of email project management.<\/p>\n<div id=\"ub_table-of-contents-2cafb0b0-34e8-4039-8978-78684ce2a6b0\" class=\"ub_table-of-contents\" data-hidetext=\"hide\" data-initiallyhideonmobile=\"false\" data-initiallyshow=\"true\" data-scrolltype=\"auto\" data-showtext=\"show\">\n<div class=\"ub_table-of-contents-header-container\">\n<div class=\"ub_table-of-contents-header\">\n<div class=\"ub_table-of-contents-title\">This Article Contains:<\/div>\n<\/div>\n<\/div>\n<div class=\"ub_table-of-contents-extra-container\">\n<div class=\"ub_table-of-contents-container ub_table-of-contents-1-column\">\n<ul>\n<li><a href=\"https:\/\/clickup.com\/blog\/email-project-management\/#0-what-is-email-project-management\">What Is Email Project Management?<\/a>\n<ul>\n<li><a href=\"https:\/\/clickup.com\/blog\/email-project-management\/#1-a-gmail-project-management\">A. Gmail project management<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/email-project-management\/#2-b-outlook-project-management\">B. Outlook project management<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/email-project-management\/#3-what-to-look-for-in-an-email-project-management-tool\">What To Look For In An Email Project Management Tool?<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/email-project-management\/#8-the-best-email-project-management-tool-clickup\">The Best Email Project Management Tool: ClickUp<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/email-project-management\/#18-what-are-the-benefits-of-email-project-management\">What Are the Benefits Of Email Project Management?<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<p>Let\u2019s go.<\/p>\n<h2 id=\"0-what-is-email-project-management\" class=\"wp-block-heading\">What Is Email Project Management?<\/h2>\n<p><strong>Email <\/strong><strong>project management<\/strong> involves using your email inbox to manage projects. This includes using it to create and assign tasks, manage deadlines, and task-specific communication.<\/p>\n<p><em>But <a href=\"https:\/\/www.getmailbird.com\/what-is-an-email-client\/\">email clients<\/a> like Gmail and Outlook aren\u2019t designed for project management, right?<\/em><\/p>\n<p>No, they aren\u2019t. That\u2019s why you have <strong>email-based project management tools<\/strong>!<\/p>\n<p>With email-based <a href=\"https:\/\/clickup.com\/blog\/free-project-management-software\/\">project management software<\/a>, you can track tasks, communicate with team members and <a href=\"https:\/\/clickup.com\/blog\/project-stakeholders\/\">external stakeholders<\/a>, and even add to-do lists all through your email.<\/p>\n<p><em>After all, how far can snail mail get you?\u00a0<\/em><\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/lh4.googleusercontent.com\/-hP-Roam9tb3gWyDTgtHWY0kwS7fltqA3P248BGBd7cGdn3IeayaSBL2bJkg0JM5qgq6ODkVrMfHyFX4oLI2cOxr6QygE6gFjFW9da1YJZFgYX2JULb4loyNw1QErrnmkw3hzd5A\" alt=\"man saying &quot;well, not far&quot; gif\" \/><\/figure>\n<\/div>\n<p>And while our good friends Gmail and Outlook aren\u2019t <em>actually <\/em>built for project management, email project management software helps bridge that gap.<\/p>\n<p>Let\u2019s find out how\u2026<\/p>\n<h3 id=\"1-a-gmail-project-management\" class=\"wp-block-heading\">A. Gmail project management<\/h3>\n<p>Gmail can let you turn emails into tasks, but only with the help of a dedicated <a href=\"#8-the-best-email-project-management-tool-clickup\">project management tool<\/a> that <strong>integrates <\/strong>with Google Apps.<\/p>\n<p>Here\u2019s what else you can do with <strong><a href=\"https:\/\/clickup.com\/blog\/google-project-management\/#gmail\">Gmail project management<\/a><\/strong>:<\/p>\n<ul>\n<li>Add team members to a Groups email list, so everyone in the team receives updates through one email address<\/li>\n<li>Use <a href=\"https:\/\/clickup.com\/blog\/shared-calendar-apps\/\">shared calendars<\/a> for <a href=\"https:\/\/clickup.com\/blog\/project-update-templates\/\">project updates and meeting schedules\u00a0<\/a><\/li>\n<li>Store your documents in a secure shared drive<\/li>\n<li>Automatically categorize important emails using Google\u2019s priority inbox<\/li>\n<li>Use Google Meet\u2019s built-in screen sharing<\/li>\n<li>Use <a href=\"https:\/\/clickup.com\/blog\/google-docs-alternatives\/\">Google Docs<\/a> &amp; <a href=\"https:\/\/clickup.com\/blog\/google-sheets-project-management\/\">Google Sheets<\/a> to collaborate in real-time and chat within files<\/li>\n<li>Use <a href=\"https:\/\/clickup.com\/blog\/google-forms-alternative\/\">Google Forms<\/a> to create and share online surveys and forms<\/li>\n<li>Use version control to revert to previous Doc versions without losing information<\/li>\n<li>Track and collaborate on tasks by using a <a href=\"https:\/\/clickup.com\/blog\/gantt-chart-google-sheets\/\">Gantt chart<\/a> in Google Sheets<\/li>\n<li>You can even connect Alexa &amp; <a href=\"https:\/\/clickup.com\/blog\/alexa-google-assistant-project-management\/\">Google Assistant<\/a> and speak your to-do list!<\/li>\n<\/ul>\n<h3 id=\"2-b-outlook-project-management\" class=\"wp-block-heading\">B. Outlook project management<\/h3>\n<p>With Outlook\u2019s built-in project management tools, your team will have a better <em>outlook<\/em> on their responsibilities. Microsoft Outlook lets you create tasks with reminders, due dates, and to-do lists<em> without<\/em> additional software.<\/p>\n<p>However, with a <strong>dedicated Outlook project management tool<\/strong>, you can <em>also<\/em>:<\/p>\n<ul>\n<li>Add project tasks to a shared calendar for task tracking<\/li>\n<li>Use the consolidation feature to collate emails, contact info, and appointments<\/li>\n<li>Automatically group emails according to the project they belong to<\/li>\n<li>Use the journal for project planning<\/li>\n<li>Assign tasks to project team members<\/li>\n<li>Track billable and total time spent on a project<\/li>\n<li>Export data to different file formats<\/li>\n<li>Have project meetings with <a href=\"https:\/\/clickup.com\/integrations\/microsoft-teams\">Microsoft Teams<\/a><\/li>\n<\/ul>\n<p>To sum up, as a standalone project management tool, Outlook barely makes the cut.<\/p>\n<p><em>It\u2019ll be like baking a cake with a toaster. You could try, but that\u2019s not the best way, right?<\/em><\/p>\n<p>It\u2019s best to go for an <a href=\"#8-the-best-email-project-management-tool-clickup\">Outlook-supported project management tool<\/a> that can offer you far more functionality.<\/p>\n<p><strong><em>Bonus: <a href=\"https:\/\/clickup.com\/blog\/best-email-alternatives\/\">Email Alternatives<\/a>!<\/em><\/strong><\/p>\n<h2 id=\"3-what-to-look-for-in-an-email-project-management-tool\" class=\"wp-block-heading\">What To Look For In An Email Project Management Tool?<\/h2>\n<p>There are many email project management tools to choose from, but to find the best one for your team, consider <strong>which <\/strong>features you need, and the <a href=\"https:\/\/clickup.com\/blog\/email-marketing-kpis\/\">email marketing KPIs<\/a> you want to track.<\/p>\n<p>Some essential features of an email project management app include:<\/p>\n<ol>\n<li><a href=\"#4-1-email-integration\">Email integration<\/a><\/li>\n<li><a href=\"#5-2-planning-and-scheduling-\">Planning and scheduling<\/a><\/li>\n<li><a href=\"#6-3-team-collaboration\">Team collaboration<\/a><\/li>\n<li><a href=\"#7-4-task-creation\">Task creation<\/a><\/li>\n<\/ol>\n<p>Let\u2019s check out these features quickly:<\/p>\n<h3 id=\"4-1-email-integration\" class=\"wp-block-heading\">1. Email integration<\/h3>\n<p>You can\u2019t have an email project management tool without an <strong>email integration<\/strong>, right?<\/p>\n<p>The tool you choose must integrate with popular platforms, like Gmail or Outlook.<\/p>\n<p>Two-way integration also ensures that updates on your project management tool show up on your personal email account.<\/p>\n<p>It\u2019ll help your team be this NSYNC <em>(in sync, get it?)<\/em><\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-14320\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/03\/tenor-3.gif\" alt=\"nsync dancing gif\" width=\"498\" height=\"288\" \/><\/figure>\n<\/div>\n<h3 id=\"5-2-planning-and-scheduling-\" class=\"wp-block-heading\">2. Planning and scheduling<\/h3>\n<p>Email project management is mostly about project planning. So it goes without saying that the tool you choose must have <strong>planning <\/strong>and <strong>scheduling <\/strong>features.<\/p>\n<p>It should let you assign tasks to team members, set deadlines, and organize project tasks via emails.<\/p>\n<p><strong><em>Check out these <a href=\"https:\/\/clickup.com\/blog\/email-productivity-tools\/\">email productivity tools<\/a>!<\/em><\/strong><\/p>\n<h3 id=\"6-3-team-collaboration\" class=\"wp-block-heading\">3. Team collaboration<\/h3>\n<p>The ideal email project management software should let you add <strong>comments <\/strong>via email to a task. Whatever you type or attach in the email is automatically added as a comment for that specific task.<\/p>\n<p>Additionally, built-in <strong>chat <\/strong>rooms give your team a personalized space to have task-specific discussions. @<strong>mentions<\/strong> are also a must-have feature in any email project management tool because it helps you quickly notify specific team members to take action.<\/p>\n<p>Don\u2019t worry, you\u2019ll receive email alerts for all these updates and more!<\/p>\n<p><strong><em>For some helpful <\/em><\/strong><strong><em>team collaboration <\/em><\/strong><strong><em>tips, <\/em><\/strong><a href=\"https:\/\/clickup.com\/blog\/team-collaboration\/\"><strong><em>check out this post<\/em><\/strong><\/a><a href=\"https:\/\/clickup.com\/blog\/online-collaboration-tools\/\"><strong><em>!<\/em><\/strong><\/a><\/p>\n<h3 id=\"7-4-task-creation\" class=\"wp-block-heading\">4. Task creation<\/h3>\n<p>The email project management app must let you <strong>create tasks through your email<\/strong>. You should be able to add attachments, due dates, and task descriptions all at once.<\/p>\n<p>Yeah, that\u2019s right, say goodbye to the \u201c<em>I didn\u2019t get your email<\/em>\u201d and \u201c<em>I forgot about your email<\/em>\u201d responses!<\/p>\n<h2 id=\"8-the-best-email-project-management-tool-clickup\" class=\"wp-block-heading\">The Best Email Project Management Tool: ClickUp<\/h2>\n<p>Most teams start and end their days with emails, so it\u2019s no surprise that project managers need an excellent email-based project management solution.<\/p>\n<p>And that\u2019s why you should use <a href=\"https:\/\/clickup.com\"><strong>ClickUp<\/strong><\/a>, the <strong>perfect <\/strong>email project management software for any team.<\/p>\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-14160\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/02\/devices-graphic-1-1-1400x666.png\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/02\/devices-graphic-1-1-1400x666.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/02\/devices-graphic-1-1-300x143.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/02\/devices-graphic-1-1-768x366.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/02\/devices-graphic-1-1-1536x731.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/02\/devices-graphic-1-1.png 1920w\" alt=\"clickup devices\" width=\"1400\" height=\"666\" \/><\/figure>\n<p><strong>ClickUp <\/strong>is the <a href=\"https:\/\/clickup.com\/reviews\">world\u2019s leading project management tool.\u00a0<\/a><\/p>\n<p>From creating<a href=\"https:\/\/clickup.com\/pricing\"> unlimited projects<\/a> to tracking in-house or <a href=\"https:\/\/clickup.com\/blog\/virtual-project-management\/\">remote team<\/a> productivity, ClickUp provides teams with <strong>everything<\/strong> that they need to manage even the most complex project.<\/p>\n<h3 id=\"9-here%E2%80%99s-why-clickup-is-the-best-email-project-management-software\" class=\"wp-block-heading\">Here\u2019s why ClickUp is the best email project management software<\/h3>\n<p>Picture ClickUp as Robin and your emails as Batman.<\/p>\n<p>Robin, aka ClickUp, keeps your emails from venturing to the<strong> dark side<\/strong>:<\/p>\n<p>(cue Batman\u2019s voice)<\/p>\n<p><em>\u201cthe side of lost emails and <\/em><em>team <\/em><em>confusion.\u201d<\/em><\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/lh4.googleusercontent.com\/Aa-GyyDor732M2pz-rV2yhThfgWyMXLb4RiW_GFFumqhdIbGEfIQMNE99OvMoQTloOF4zvQSBf32Dbu1iSX8iLPr3LGgUjWuSsfusNXGV5QzcEIep9scvNgaG2HVzLuJud0ocy-w\" alt=\"batman and robin running gif\" \/><\/figure>\n<\/div>\n<p>And here\u2019s how that happens:<\/p>\n<h4 id=\"10-1-send-and-receive-emails-directly-from-tasks\" class=\"wp-block-heading\">1. Send and receive emails directly from tasks<\/h4>\n<p>How much time would you save if you could instantly send or reply to emails right alongside relevant work \u2014 without ever having to change tabs?<\/p>\n<p>With <a href=\"https:\/\/clickup.com\/features\/email-project-management\">Email in ClickUp<\/a>, you can do exactly that!<\/p>\n<ul>\n<li>Send and receive email messages directly from ClickUp tasks<\/li>\n<li>Add attachments, <a href=\"https:\/\/clickup.com\/features\/form-view\">Forms<\/a>, templated responses, and more<\/li>\n<li>Organize your email conversations as Comments or <a href=\"https:\/\/docs.clickup.com\/en\/articles\/3497985-what-comments-can-do\">Threaded Comments<\/a><\/li>\n<li>Set up email <a href=\"https:\/\/clickup.com\/features\/automations\">Automations<\/a> for <a href=\"https:\/\/clickup.com\/blog\/drip-campaign-templates\/\">drip campaigns<\/a> and <a href=\"https:\/\/clickup.com\/blog\/newsletter-templates\/\">newsletters<\/a> based on events within ClickUp<\/li>\n<\/ul>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/lh5.googleusercontent.com\/eVV4cD337HQMEvFlx240ra1SoTpko2pI5QhUF54g5VlS45Hz9qoorgTQxK4hXhKsSjTpDfopmJ0iTWsjqxuYHyGNeaaEY-o3AEDuGc-qnyi3V2TWGNygatKA48RUzBlQsMm6Bx3R\" alt=\"email in clickup\" \/><\/figure>\n<\/div>\n<p>For example, you could assign emails to team members, collaborate on sends and replies, and trigger automations based on Custom Fields, customer events, and even bug tracking. The possibilities are almost limitless!<\/p>\n<p>Integrating your emails with ClickUp helps you:<\/p>\n<ul>\n<li>Save time (no more tabbing back and forth)<\/li>\n<li>Keep communications organized<\/li>\n<li>Maintain visibility across email conversations<\/li>\n<\/ul>\n<p>ClickUp currently supports Outlook, IMAP, Office 365, and Gmail. All emails you send from ClickUp will look as if it was sent directly from your email \u2014 no weird forwarding addresses!<\/p>\n<h4 id=\"11-2-create-tasks-from-email\" class=\"wp-block-heading\">2. Create tasks from email<\/h4>\n<p>ClickUp\u2019s <a href=\"https:\/\/clickup.com\/features\/email-project-management\">email project management features<\/a> let you <a href=\"https:\/\/docs.clickup.com\/en\/articles\/2384248-email-clickup\"><strong>create tasks <\/strong><\/a>by sending or forwarding emails to <a href=\"https:\/\/docs.clickup.com\/general\/what-are-lists\">Lists<\/a> in ClickUp.<\/p>\n<p>The task will be created with details like:<\/p>\n<ul>\n<li>The <strong>task<\/strong><strong> name <\/strong>will be added as your email\u2019s subject line<\/li>\n<li>The email\u2019s body will be added as the<strong> task <\/strong><strong>description<\/strong><\/li>\n<li><strong>Assign tasks<\/strong> using tags like <em>&lt;assign me&gt;, &lt;assign example@email.com&gt;, &lt;tag tag_name&gt;<\/em> in the subject line. Add as many assignees or tags as you want!<\/li>\n<li>The<strong> attachments<\/strong> within the email (including images) will be automatically included as task attachments<\/li>\n<li>Use the <em>&lt;due date &amp; time&gt;<\/em> tag in the subject line to add <strong>task <\/strong><strong>deadline\u00a0<\/strong><\/li>\n<\/ul>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/lh6.googleusercontent.com\/djkzeMwLosbEUC3fmT-Yxfx5ryYGrO3denwoa2uivqKXljW9Yl1QNa6mB9Qp6ewjkQjtWefNnx9jqeiCTyWSC2ru47BcA0bThMzMiAHyHUihOe_lxMNdhZbI2UhSC6psu0EweuhD\" alt=\"creating tasks from email in clickup\" \/><\/figure>\n<\/div>\n<h4 id=\"12-3-comment-and-attach-files\" class=\"wp-block-heading\">3. Comment and attach files<\/h4>\n<p><em>Want to add extra info or an attachment to an <\/em><em>existing task<\/em><em>?\u00a0<\/em><\/p>\n<p>Send or forward an email to that task and the <a href=\"https:\/\/docs.clickup.com\/en\/articles\/3497985-what-comments-can-do\"><strong>comment <\/strong><\/a>will appear within the task along with the <a href=\"https:\/\/docs.clickup.com\/en\/articles\/889287-attachments-in-tasks\"><strong>attachment<\/strong><\/a>.<\/p>\n<p>If you\u2019re wondering about images and designs, ClickUp captures the HTML email in its entirety, so your content will look good as new.<\/p>\n<p><em>Don\u2019t worry, graphic designers, we\u2019ve got your back!\u00a0<\/em><\/p>\n<h4 id=\"13-4-reply-to-notifications\" class=\"wp-block-heading\">4. Reply to notifications<\/h4>\n<p>ClickUp\u2019s email project management software lets you <strong>reply to <\/strong><a href=\"https:\/\/docs.clickup.com\/en\/articles\/873389-notifications\"><strong>notifications <\/strong><\/a>about ClickUp tasks.<\/p>\n<p>Just respond to the notification email with the email ID associated with your ClickUp account and the response will be added as a comment along with any attachments.<\/p>\n<p><em>How\u2019s that for convenience?<\/em> \ud83d\ude09<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/lh6.googleusercontent.com\/jC8BOPHXbkDQRZ1gDcvsBHd1Rza3x7veK_mOykUGNotgNLAiIAF3mtMljtonNvhoXoTjKS7_NS-uaPJ00e9bDkhu9d1bxA9xHAx68NhHbEljnn8oFTEMS88ELRTWrsLIJmNcvyLE\" alt=\"replying to notifications in clickup\" \/><\/figure>\n<\/div>\n<h4 id=\"14-5-email-forwarding-automation\" class=\"wp-block-heading\">5. Email forwarding automation<\/h4>\n<p>If you\u2019re <em>Mr. Popular <\/em>and receive tons of emails, you can manage multiple projects by creating an <strong>email forwarding <\/strong><a href=\"https:\/\/help.clickup.com\/hc\/en-us\/articles\/6312102752791-Automations-overview\"><strong>automation<\/strong><\/a><strong> rule<\/strong>.<\/p>\n<p>The feature automatically creates tasks for you when a new email pops into your inbox.<\/p>\n<p><em>After all, Batman has better things to do than deal with countless emails, right?<\/em><\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/lh3.googleusercontent.com\/i612wtWJRrKaVFrRH670UgXTSwzF3X_OXydAvstR213kzI4-bib1MbPqRLCEZoIMnYvJb081_2n8E71ZhZrQyxPjzz2u-1Crj2gmAOlrdnEIIkemLjLEZPvN4--Agbo43eUk6MtZ\" alt=\"email automation in clickup\" \/><\/figure>\n<\/div>\n<h4 id=\"15-6-gmail-and-outlook-integrations\" class=\"wp-block-heading\">6. Gmail and Outlook integrations<\/h4>\n<p>Remember, without Gmail and Outlook integrations, an email project management app is simply useless.<\/p>\n<p><em>Sorta like how Batman and Robin can\u2019t fight villains without their gadgets (and iconic suits, of course).\u00a0\u00a0<\/em><\/p>\n<p>That\u2019s why ClickUp offers powerful <a href=\"https:\/\/clickup.com\/integrations\/gmail\"><strong>Gmail <\/strong><\/a><strong>and <\/strong><a href=\"https:\/\/clickup.com\/integrations\/outlook\"><strong>Outlook <\/strong><\/a><strong>integrations<\/strong>, making email project management a piece of cake.<\/p>\n<p>You can:<\/p>\n<ul>\n<li>Create tasks from the comfort of your Gmail or Outlook account<\/li>\n<li>Instantly turn emails into tasks<\/li>\n<li>Attach emails to tasks<\/li>\n<li>Upload email attachments to the task automatically<\/li>\n<\/ul>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-14321\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/03\/pasted-image-0.png\" sizes=\"auto, (max-width: 811px) 100vw, 811px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/03\/pasted-image-0.png 811w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/03\/pasted-image-0-300x172.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/03\/pasted-image-0-768x441.png 768w\" alt=\"gmail integration\" width=\"811\" height=\"466\" \/><\/figure>\n<\/div>\n<h4 id=\"16-7-add-tasks-on-the-go\" class=\"wp-block-heading\">7. Add tasks on the go<\/h4>\n<p>ClickUp lets you save tasks and list addresses to your contact book with ease. This way, you can add tasks and comments from emails to your task list with a single click during your coffee break. \ud83c\udf75<\/p>\n<h4 id=\"17-8-a-powerful-chrome-extension\" class=\"wp-block-heading\">8. A powerful Chrome extension<\/h4>\n<p><em>Want to take control of your inbox?\u00a0<\/em><\/p>\n<p>Use ClickUp\u2019s powerful <a href=\"https:\/\/clickup.com\/chrome-extension\">Chrome extension<\/a>!<\/p>\n<p>The extension lets you create tasks from emails and even attach entire emails to tasks.<\/p>\n<p>View, jump back, or download your emails with ease!<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/lh6.googleusercontent.com\/HZT4ahe8Rlwhs9zEObkgDhHqrPHwsj_-vrba7aSEudPS03FVj8ZArAbUm01Gp_2HDtwrU-Q3YXH3OtsjFcXF33P-AZGrNX_Nl9kIwqBVFaeuOJwK_2E2KVPZgZ_OsHZ6hHTC4ewF\" alt=\"clickup for chrome\" \/><\/figure>\n<\/div>\n<p>For managing <a href=\"https:\/\/clickup.com\/blog\/project-management-vs-task-management-difference\/\">projects and tasks<\/a> efficiently, the ClickUp Chrome extension also lets you:<\/p>\n<ul>\n<li>Track how long tasks take<\/li>\n<li>Capture, edit, and attach screenshots<\/li>\n<li>Clip websites and add them to ClickUp tasks or <a href=\"https:\/\/clickup.com\/features\/docs\">docs\u00a0<\/a><\/li>\n<\/ul>\n<p>But these aren\u2019t all that ClickUp has in store for you!<\/p>\n<p>Besides an <a href=\"https:\/\/clickup.com\/pricing\">awesome free plan<\/a>, this email project management software also offers several other features like:<\/p>\n<ul>\n<li><a href=\"https:\/\/docs.clickup.com\/en\/articles\/3904901-automations\"><strong>50+ <\/strong><strong>Task <\/strong><strong>Automations<\/strong><\/a>: automate recurring tasks and streamline your workflow<\/li>\n<li><a href=\"https:\/\/clickup.com\/features\/dashboards\"><strong>Dashboard<\/strong>:<\/a> build your own <a href=\"https:\/\/clickup.com\/blog\/project-dashboard\/\">project dashboard<\/a> with customizations like <a href=\"https:\/\/clickup.com\/blog\/agile\/velocity-chart\/\">Velocity<\/a>, <a href=\"https:\/\/clickup.com\/blog\/agile\/burn-up-chart\/\">Burnup<\/a>, <a href=\"https:\/\/clickup.com\/resources\/software-teams\/agile-burndown-charts\">Burndown<\/a>, and <a href=\"https:\/\/clickup.com\/blog\/agile\/cumulative-flow-diagram\/\">Cumulative Flow charts<\/a> and share it with your entire team<\/li>\n<li><a href=\"https:\/\/docs.clickup.com\/en\/articles\/4157980-mind-maps\"><strong>Mind Maps<\/strong><\/a>: visualize tasks and plan projects and ideas with ease<\/li>\n<li><a href=\"https:\/\/clickup.com\/features\/custom-fields\"><strong>Custom Fields<\/strong>:<\/a> create a custom field for content creation, recruitment, sales, and more<\/li>\n<li><a href=\"https:\/\/clickup.com\/templates\"><strong>Templates<\/strong>:<\/a> use a ready-made template to get ahead on any specific project<\/li>\n<li><a href=\"https:\/\/clickup.com\/features\/views\"><strong>Multiple Views<\/strong><\/a>: choose how you want to view projects using views like <a href=\"https:\/\/help.clickup.com\/hc\/en-us\/articles\/6310399909143-Add-a-Timeline-view\">Timeline<\/a>, <a href=\"https:\/\/docs.clickup.com\/en\/articles\/4193271-workload-view-resource-management-clickapp\">Workload<\/a>, <a href=\"https:\/\/clickup.com\/blog\/kanban-board-examples\/\">Kanban board<\/a>, and more<\/li>\n<li><a href=\"https:\/\/clickup.com\/features\/custom-task-statuses\"><strong>Customized <\/strong><strong>Task<\/strong><strong> Statuses<\/strong>:<\/a> create a project status according to your needs<\/li>\n<li><a href=\"https:\/\/clickup.com\/features\/task-priorities\"><strong>Task <\/strong><strong>Priorities<\/strong>:<\/a> create task prioritizations based on urgency<\/li>\n<li><a href=\"https:\/\/clickup.com\/features\/dependencies\"><strong>Task Dependencies<\/strong>:<\/a> help your team complete tasks in the right order<\/li>\n<li><a href=\"https:\/\/docs.clickup.com\/en\/articles\/3937224-custom-permissions\"><strong>Custom Access Rights<\/strong><\/a>: share your ClickUp workspace with a stakeholder without compromising on privacy<\/li>\n<\/ul>\n<p>It\u2019s like being a kid in a candy store; there\u2019s just so many sweet <a href=\"https:\/\/clickup.com\/features\">features<\/a> to try out!<\/p>\n<h2 id=\"18-what-are-the-benefits-of-email-project-management\" class=\"wp-block-heading\">What Are the Benefits Of Email Project Management?<\/h2>\n<p>Apart from helping teams communicate and work in a centralized space, other benefits of email project management software are:<\/p>\n<ul>\n<li><a href=\"#19-1-centralized-info-hub\">Centralized info hub<\/a><\/li>\n<li><a href=\"#20-2-minimal-learning-curve\">Minimal learning curve<\/a><\/li>\n<li><a href=\"#21-3-streamlines-communication\">Streamlines communication<\/a><\/li>\n<li><a href=\"#22-4-effective-task-delegation\">Effective task delegation<\/a><\/li>\n<li><a href=\"#23-5-saves-time\">Saves time<\/a><\/li>\n<\/ul>\n<h3 id=\"19-1-centralized-info-hub\" class=\"wp-block-heading\">1. Centralized info hub<\/h3>\n<p>Email project management tools provide teams with a space where they can easily access and store project information. Team members, project tasks, and progress\u2026 all stored in <strong>one centralized area<\/strong>.<\/p>\n<p><em>Know what this means?<\/em><\/p>\n<p>You no longer have to switch between a million tabs just to find something you need! \ud83d\ude0d<\/p>\n<h3 id=\"20-2-minimal-learning-curve\" class=\"wp-block-heading\">2. Minimal learning curve<\/h3>\n<p>Email-based project management tools are easy to navigate because they basically add an extra layer over your original inbox.<\/p>\n<p>Team members can <strong>adapt <\/strong>quickly and it won\u2019t take long to integrate the tool into your regular workflow.<\/p>\n<p><strong><em>Want to learn how to better manage workflows? <\/em><\/strong><a href=\"https:\/\/clickup.com\/blog\/workflow-management\/\"><strong><em>Read our in-depth guide here<\/em><\/strong><\/a><strong><em>.<\/em><\/strong><\/p>\n<h3 id=\"21-3-streamlines-communication\" class=\"wp-block-heading\">3. Streamlines communication<\/h3>\n<p>With email project management software, every team member and project manager will have a streamlined way of communicating with each other.<\/p>\n<p>Moreover, most project management tools have chat rooms that provide teams with a more personalized space for <strong>effective communication<\/strong>.<\/p>\n<p>Team members are more likely to engage and respond in this environment and who doesn\u2019t love good ol\u2019 emoticons to help get your points across? \ud83d\ude01<\/p>\n<h3 id=\"22-4-effective-task-delegation\" class=\"wp-block-heading\">4. Effective task delegation<\/h3>\n<p>You get a task, you get a task, everyone gets a task!<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/lh5.googleusercontent.com\/iIKkHgJ-MAS7nZq8_6D0YKhFttE23j7yC-KQ2gQRhTMFnXnFwbiv4mTNabunmmySoGtTw_naFVGEVouAGfwtx7QLfzRRvYuiQ8Pk7Ngw2JM1oexytqL_8NtttBcesDTjF3U5s5LD\" alt=\"oprah pointing gif\" \/><\/figure>\n<\/div>\n<p>With task creation and assignment via email, there will be less team confusion because everyone\u2019s tasks are <strong>perfectly <\/strong>laid out for them.<\/p>\n<p>No need to email a team member and CC half the company for updates on a task.<\/p>\n<p>Simply open your project management app to see the project progress!<\/p>\n<h3 id=\"23-5-saves-time\" class=\"wp-block-heading\">5. Saves time<\/h3>\n<p>With email project management software, you no longer have to channel your inner Dr. Evil, trying to figure out ways to destroy that long email chain!<\/p>\n<p><em>How?<\/em><\/p>\n<p>Project management tools help you <a href=\"https:\/\/clickup.com\/blog\/how-to-save-time\/\">save time<\/a> by getting rid of long email chains, paper trails, and document sorting.<\/p>\n<p>As all company and project-related documents are stored in one place, your project team won\u2019t have to spend hours completing admin tasks anymore; hooray! \ud83e\udd73<\/p>\n<h2 id=\"24-conclusion\" class=\"wp-block-heading\">Conclusion<\/h2>\n<p>While you can always stick to your old school inbox, it doesn\u2019t give you a centralized data hub or the ability to track tasks, progress, and deadlines.<\/p>\n<p>However, with the <strong>right <\/strong>email project management tool, you\u2019ll be able to do that and so much more.<\/p>\n<p>If you\u2019re looking for the ultimate email project management tool to take your <a href=\"https:\/\/clickup.com\/blog\/task-management-software\/\">task management<\/a> to the next level, then look no further than ClickUp.<\/p>\n<p>With features ranging from email integration to automated task creation, ClickUp helps teams manage even the most difficult projects with ease.<\/p>\n<p><a href=\"https:\/\/clickup.com\/\">Get ClickUp for free<\/a> today and harness the power of email project management!<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/lh6.googleusercontent.com\/mexL0rEljGDrOWxeUppj0FWg6Jcot3qms1fE5f2P0lk9cVFrODdIJ3I0mr6BoCai0UiLPQHBTVg_LTYL_DAFNAuXnblizeHlBUmC2601q7vA0GpbQGIv7J9wyD72YDVT7ffyTsX0\" alt=\"man saying he can feel power gif\" width=\"597\" height=\"460\" \/><\/figure>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Want to learn about email project management? Email project management helps project managers and teams work more efficiently by allowing them to communicate and work within their email inboxes. However, sorting through tons of emails for your project management sounds like something that\u2019d make you want to pull out your hair. \ud83e\udd2f If only there [&hellip;]<\/p>\n","protected":false},"author":36,"featured_media":14319,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"ub_ctt_via":"","cu_sticky_sidebar_cta_is_visible":true,"cu_sticky_sidebar_cta_title":"Start using ClickUp today","cu_sticky_sidebar_cta_bullet_1":"Manage all your work in one place","cu_sticky_sidebar_cta_bullet_2":"Collaborate with your team","cu_sticky_sidebar_cta_bullet_3":"Use ClickUp for FREE\u2014forever","cu_sticky_sidebar_cta_button_text":"Get Started","cu_sticky_sidebar_cta_button_link":"","_uf_show_specific_survey":0,"_uf_disable_surveys":false,"footnotes":""},"categories":[766,312],"tags":[285,665,657],"class_list":["post-14317","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-manage","category-project-management","tag-email","tag-email-project-management","tag-email-task-management"],"featured_image_src":"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/03\/email-project-management.png","author_info":{"display_name":"Greg Swan","author_link":"https:\/\/clickup.com\/blog\/author\/greg\/"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>The Ultimate Guide To Email Project Management | The ClickUp Blog<\/title>\n<meta name=\"description\" content=\"Interested in email project management? This article highlights how to easily manage projects from your inbox.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/clickup.com\/blog\/email-project-management\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"The Ultimate Guide To Email Project Management | The ClickUp Blog\" \/>\n<meta property=\"og:description\" content=\"Interested in email project management? 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