{"id":14211,"date":"2021-02-20T17:51:42","date_gmt":"2021-02-21T01:51:42","guid":{"rendered":"https:\/\/clickup.com\/blog\/?p=14211"},"modified":"2024-03-21T10:47:05","modified_gmt":"2024-03-21T17:47:05","slug":"email-task-management","status":"publish","type":"post","link":"https:\/\/clickup.com\/blog\/email-task-management\/","title":{"rendered":"What Is Email Task Management And How To Implement It"},"content":{"rendered":"<p><em>Curious about <\/em><em>email task management<\/em><em>?<\/em><\/p>\n<p>Imagine this:<\/p>\n<p><em>You\u2019re searching for an old email your colleague sent you a few months ago. 10 minutes go by, then 20, then 30\u2026<\/em><\/p>\n<p>Now it just feels like an eternity, so you drift away into the endless ocean of <a href=\"https:\/\/www.forbes.com\/sites\/gordonkelly\/2020\/06\/25\/google-gmail-serious-problem-deleted-emails-spam\/#376a0f8a79da\">lost emails<\/a>.<\/p>\n<p>The last time we checked, that\u2019s no way to <a href=\"https:\/\/clickup.com\/blog\/productivity-apps\/\">get tasks done<\/a>!<\/p>\n<p>But don\u2019t worry, we\u2019ve found a solution to this dilemma.<\/p>\n<p>In this article, we\u2019ll take a look at what email task management is, its key features, benefits, and the <a href=\"#7-the-best-email-task-management-tool-clickup\">best tool <\/a>you can use to manage tasks from your inbox.<\/p>\n<div class=\"ub_table-of-contents\" data-hidetext=\"hide\" data-initiallyhideonmobile=\"false\" data-initiallyshow=\"true\" data-scrolltype=\"auto\" data-showtext=\"show\" id=\"ub_table-of-contents-bfc1b4d4-cfd5-4953-bc56-1891ce87756f\">\n<div class=\"ub_table-of-contents-header-container\">\n<div class=\"ub_table-of-contents-header\">\n<div class=\"ub_table-of-contents-title\">This Article Contains:<\/div>\n<\/div>\n<\/div>\n<div class=\"ub_table-of-contents-extra-container\">\n<div class=\"ub_table-of-contents-container ub_table-of-contents-1-column\">\n<ul>\n<li><a href=\"https:\/\/clickup.com\/blog\/email-task-management\/#0-what-is-email-task-management\">What Is Email Task Management?<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/email-task-management\/#1-features-your-email-task-management-tool-should-have\">Features Your Email Task Management Tool Should Have<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/email-task-management\/#7-the-best-email-task-management-tool-clickup\">The Best Email Task Management Tool: ClickUp<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/email-task-management\/#16-why-you-need-email-task-management-tools\">Why You Need Email Task Management Tools<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/email-task-management\/#21-conclusion\">Conclusion<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<p><em>Ready to sail away from endless email chains?<\/em><\/p>\n<p>Great, let\u2019s start!<\/p>\n<h2 class=\"wp-block-heading\" id=\"0-what-is-email-task-management\">What Is Email Task Management?<\/h2>\n<p>Email <a href=\"https:\/\/clickup.com\/blog\/task-management-templates\/\">task management<\/a> involves using your inbox to sort, organize, and create tasks. This includes assigning tasks to people, setting deadlines, and managing projects all through your email.\u00a0<\/p>\n<p>But of course, emails are <strong>systematically <\/strong>organized by the sender, subject, and date, and <strong>not<\/strong> by task, priority, and deadline. Emails are also filled with conversations that <strong>aren\u2019t <\/strong>relevant to task delegation.<\/p>\n<p><em>So why even use them?<\/em><\/p>\n<p>Don\u2019t get us wrong, email isn\u2019t dead, especially because full-time employees spend up to <a href=\"https:\/\/www.forbes.com\/sites\/annabelacton\/2017\/07\/13\/innovators-challenge-how-to-stop-wasting-time-on-emails\/#60e48f659788\">2.5 hours<\/a> working through a day\u2019s worth of emails.\u00a0<\/p>\n<p><em>Suddenly those 30 minutes you lost doesn\u2019t seem so bad, huh? <\/em>\ud83d\ude09<\/p>\n<p>But, there<em> is<\/em> a way for emails to become <a href=\"https:\/\/clickup.com\/blog\/task-management-software\/\">efficient task management tools<\/a>; all you need is an email-based <a href=\"https:\/\/clickup.com\/blog\/free-project-management-software\/\">project management software<\/a>.\u00a0<\/p>\n<p>With an email task management tool, you can schedule and plan multiple projects, assign tasks, and track progress.<\/p>\n<p><a href=\"https:\/\/clickup.com\/blog\/best-free-schedule-maker\/\"><strong>Click here<\/strong><\/a><strong> for more tips on task scheduling!<\/strong><\/p>\n<h2 class=\"wp-block-heading\" id=\"1-features-your-email-task-management-tool-should-have\">Features Your Email Task Management Tool Should Have<\/h2>\n<p>We know you want your team to be stronger than the Titanic so that they don\u2019t fall apart like this:<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img alt=\"titanic breaking gif\" decoding=\"async\" src=\"https:\/\/lh6.googleusercontent.com\/wPDa7Xml33rx3IvuLd39ThsFgFRyTkQmpzGjHeN5EeCgBEgNI6mP8xyqUaryO7BDvseyeOxxhWYlvOgUanRv3WgGoI-LHmWgwU4qiQQjfN4OofmGjczwe86iMNWBXKY_MfHxiuWL\"\/><\/figure>\n<\/div>\n<p>To help you out, here\u2019s a list of essential features your email task management tool should have:<\/p>\n<h3 class=\"wp-block-heading\" id=\"2-1-email-integration\">1. Email integration<\/h3>\n<p>Email integration is a must-have feature, especially because you quite <em>literally<\/em> can\u2019t have an email task management tool without emails.\u00a0<\/p>\n<p>With email integration, your team can manage documents in and out of their inbox. They can also store and share emails and create tasks with automatic notifications.\u00a0<\/p>\n<p>No more running back and forth between apps like this:<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img alt=\"ship sinking gif\" decoding=\"async\" src=\"https:\/\/lh4.googleusercontent.com\/zp8WkEIv9_YOaqgSx0zQI-i75tj2NrRcdELvTTM3xZrntM7V4SvxggLBRLrazlFAaVKrYhjIGT9UHIFCkk1VlhOilZJJsNs-LWM1J8Oqtp4I5Wz08tpRlzEip7XJPwsUR_LPjPYp\"\/><\/figure>\n<\/div>\n<h3 class=\"wp-block-heading\" id=\"3-2-task-creation-and-delegation\">2. Task creation and delegation<\/h3>\n<p>Task creation is a key feature that lets you plan and send out tasks to your project team using your email. Tasks are sent out with a due date, task description, and attachments.<\/p>\n<p>Effective task delegation will also help you with <a href=\"https:\/\/clickup.com\/blog\/capacity-planning\/\">capacity planning<\/a>. This way, you can make the most of what\u2019s available.<\/p>\n<p>After all, we all know Jack and Rose didn\u2019t use that floating door to its maximum capacity! \ud83d\ude44<\/p>\n<h3 class=\"wp-block-heading\" id=\"4-3-task-scheduling-\">3. Task scheduling\u00a0<\/h3>\n<p>It\u2019s one thing to send out tasks; it\u2019s another to manage a team.\u00a0<\/p>\n<p>Your project management tool should have team management features that ensure that every team member has daily tasks.<\/p>\n<p>If a task is delayed, then your task manager should be able to automatically reschedule dependent tasks. In addition, there should be a built-in calendar, time estimates, and task tracking tools.\u00a0<\/p>\n<h3 class=\"wp-block-heading\" id=\"5-4-task-mentions\">4. Task mentions<\/h3>\n<p>Use the all-powerful @ symbol to mention a user, team, task, or document to tag members in your workspace. Task mentions are always visible and sent via email as well.\u00a0<\/p>\n<p>This means your team members won\u2019t ever miss a task, but what they will miss is the <em>\u201cI didn\u2019t see the <\/em><em>task<\/em><em>\u201d excuse!<\/em>\u00a0<\/p>\n<h3 class=\"wp-block-heading\" id=\"6-5-streamlined-communication\">5. Streamlined communication<\/h3>\n<p>The task manager you choose should have a central instant messaging platform where team members can communicate.<\/p>\n<p>This way, your team can still have all the perks that come with emails, but no longer have to rely on it for (slow) communication.<\/p>\n<p><strong><em>Related: <a href=\"https:\/\/clickup.com\/blog\/drip-campaign-templates\/\">Drip email campaigns<\/a><\/em><\/strong><\/p>\n<h2 class=\"wp-block-heading\" id=\"7-the-best-email-task-management-tool-clickup\">The Best Email Task Management Tool: ClickUp<\/h2>\n<p>Email occupies <a href=\"https:\/\/www.forbes.com\/sites\/davidburkus\/2016\/04\/06\/how-email-made-you-less-productive\/#17da233f325d\">23% of the average employee\u2019s workday<\/a>, and on average, employees check their emails 36 times a day. I mean, we\u2019ve all been there\u2026 refreshing our emails\u202636 times.\u231a<\/p>\n<p>So, it\u2019s no surprise that project managers are looking for task management tools to <a href=\"https:\/\/clickup.com\/blog\/work-life-tips-increase-productivity\/\">boost productivity<\/a> at work.\u00a0And it\u2019s also no surprise that adhering to email marketing and <a href=\"https:\/\/quickmail.io\/cold-email\">cold email<\/a> best practices drives real results.<\/p>\n<p>Luckily, that\u2019s what ClickUp was built for.<\/p>\n<p><strong>What\u2019s ClickUp?<\/strong><\/p>\n<figure class=\"wp-block-image size-large\"><img alt=\"clickup devices\" class=\"wp-image-14160\" decoding=\"async\" height=\"666\" loading=\"lazy\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/02\/devices-graphic-1-1-1400x666.png\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/02\/devices-graphic-1-1-1400x666.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/02\/devices-graphic-1-1-300x143.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/02\/devices-graphic-1-1-768x366.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/02\/devices-graphic-1-1-1536x731.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/02\/devices-graphic-1-1.png 1920w\" width=\"1400\"\/><\/figure>\n<p><a href=\"https:\/\/clickup.com\">ClickUp <\/a>is the <a href=\"https:\/\/clickup.com\/reviews\">world\u2019s leading project management tool.\u00a0<\/a>\u00a0<\/p>\n<p>From helping you manage your remote team to improving team collaboration, ClickUp provides teams with everything they need to work productively.\u00a0<\/p>\n<p><strong>Speaking of which, here\u2019s an article on some tips to <\/strong><a href=\"https:\/\/clickup.com\/blog\/productive-things-to-do\/\"><strong>stay productive at work!<\/strong><\/a><\/p>\n<p><em>Now, back to email task management\u2026<\/em><\/p>\n<h3 class=\"wp-block-heading\" id=\"8-here%E2%80%99s-how-clickup%E2%80%99s-email-task-management-can-help\">Here\u2019s how ClickUp\u2019s email task management can help:<\/h3>\n<p>ClickUp\u2019s email task management system encourages teams to take a more holistic approach to their tasks so they can plan accordingly.\u00a0<\/p>\n<p>We wouldn\u2019t want a situation like the Titanic where they didn\u2019t plan to have enough lifeboats!<\/p>\n<p><em>Confused?<\/em><\/p>\n<p>Let\u2019s take a look at how ClickUp can guarantee smooth-sailing for your team:<\/p>\n<h4 class=\"wp-block-heading\" id=\"9-1-send-and-receive-emails-directly-from-tasks\">1. Send and receive emails directly from tasks<\/h4>\n<p>How much time would you save if you could instantly send or reply to emails right alongside relevant work \u2014 without ever having to change tabs?<\/p>\n<p>With <a href=\"https:\/\/clickup.com\/features\/email-project-management\">Email in ClickUp<\/a>, you can do exactly that!<\/p>\n<ul>\n<li>Send and receive email messages directly from ClickUp tasks<\/li>\n<li>Add attachments, <a href=\"https:\/\/clickup.com\/features\/form-view\">Forms<\/a>, templated responses, and more<\/li>\n<li>Organize your email conversations as Comments or <a href=\"https:\/\/docs.clickup.com\/en\/articles\/3497985-what-comments-can-do\">Threaded Comments<\/a><\/li>\n<li>Set up email Automations based on events within ClickUp<\/li>\n<\/ul>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img alt=\"email in clickup\" decoding=\"async\" src=\"https:\/\/lh5.googleusercontent.com\/wHEVCcKzb_HEpYtZxAHVNcaM638G3PGUi57iU7lASue9qJObWARvHA7Aw578_bOcsJCWYrCzp2wWcWONBzCYolczMv0BfhtwHRjVJbO5rOXyXOcjJ5tVWA5QRSSAA3VcU-sKLEcJ\"\/><\/figure>\n<\/div>\n<p>For example, you could assign emails to team members, collaborate on sends and replies, and trigger automations based on Custom Fields, customer events, and even bug tracking. The possibilities are almost limitless!<\/p>\n<p>Integrating your emails with ClickUp helps you:<\/p>\n<ul>\n<li>Save time (no more tabbing back and forth)<\/li>\n<li>Keep communications organized<\/li>\n<li>Maintain visibility across email conversations<\/li>\n<\/ul>\n<p>For this feature, ClickUp currently supports Outlook, IMAP, Office 365, and Gmail. All emails you send from ClickUp will look as if it was sent directly from your email \u2014 no weird forwarding addresses!\u00a0<\/p>\n<h4 class=\"wp-block-heading\" id=\"10-2-create-tasks-via-email\">2. Create tasks via email<\/h4>\n<p>ClickUp\u2019s email task management tool has an <a href=\"https:\/\/docs.clickup.com\/en\/articles\/962346-how-to-assign-tasks\">Assign Task<\/a> feature that lets you <a href=\"https:\/\/docs.clickup.com\/en\/articles\/911164-how-to-create-a-task\">create tasks<\/a> by sending or forwarding emails to ClickUp.\u00a0<\/p>\n<p>Here\u2019s what task details you can include:\u00a0<\/p>\n<ul>\n<li><strong>Task name:<\/strong> the subject line of the email will be your task name<\/li>\n<li><strong>Task descriptions:<\/strong> the body of the email contains the task description<\/li>\n<li><a href=\"https:\/\/docs.clickup.com\/en\/articles\/962346-how-to-assign-tasks\"><strong>Assign tasks:<\/strong><\/a> use <em>&lt;assign me&gt;, &lt;assign example@email.com&gt;, &lt;tag tag_name&gt;<\/em> in the subject line to add multiple assignees to your task<\/li>\n<li><a href=\"https:\/\/docs.clickup.com\/en\/articles\/863022-due-dates\"><strong>Due date:<\/strong><\/a> use <em>&lt;due date &amp; time&gt;<\/em> in the subject line to add a deadline<\/li>\n<li><a href=\"https:\/\/docs.clickup.com\/en\/articles\/889287-attachments-in-tasks\"><strong>Attachments:<\/strong> <\/a>add images, links, and files to your email, and they\u2019ll immediately appear as attachments to the task<\/li>\n<\/ul>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img alt=\"creating tasks with email in clickup\" decoding=\"async\" src=\"https:\/\/lh3.googleusercontent.com\/90z-P93LPA8qENDUqwJt3ofSx5hXjmJdjYLCzhPp2FRF4WXFPdPTOqZIqmziCHxM4ZkyCpWbqraOY_eiPy6TcMAHinVorx8UyiGQBsFM1iOaEk4gg68YxyHHy_kphfFAvq_LnxYn\"\/><\/figure>\n<\/div>\n<h4 class=\"wp-block-heading\" id=\"11-3-add-comments\">3. Add comments<\/h4>\n<p>You can <a href=\"https:\/\/docs.clickup.com\/en\/articles\/2384248-email-clickup\">send emails to ClickUp tasks, <\/a>and it will appear as a new <a href=\"https:\/\/docs.clickup.com\/en\/articles\/3497985-what-comments-can-do\">Comment<\/a> for that task, including all attachments.\u00a0<\/p>\n<p><em>Wondering about the layout?<\/em><\/p>\n<p>Don\u2019t worry, ClickUp captures the HTML email in its entirety, so your images and designs will look as spectacular as Jack\u2019s drawing of Rose.<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img alt=\"adding comments via email\" decoding=\"async\" src=\"https:\/\/lh5.googleusercontent.com\/ag7fAYoQ2MRT53zcFXZSNZw8YXYFJrsfyu_zGD2FZKBmg6InU1v44EoWMWn690Tw7Ecfons7kFzm78_2BFBPqKvM2HsKVrEfbpCrWF2wmnlccwWTHBFsWOC2572e7jW4NGTub6AY\"\/><\/figure>\n<\/div>\n<h4 class=\"wp-block-heading\" id=\"12-4-reply-to-notifications\">4. Reply to notifications<\/h4>\n<p>You can respond to notification emails from ClickUp by sending back an email which will be added as a new comment to the task. No need to switch between apps!<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img alt=\"replying to notifications via email\" decoding=\"async\" src=\"https:\/\/lh5.googleusercontent.com\/yJ4VuxlLOp24cN2V5qkL1quFjCSMpFmrkgMjiMdtegHCsS0jpGHGmFc-QH8JN9Cqx1_A8YXRN_lEHEWZg04ED6QB8R3Svw2JJgSk4aRGCLb6afj7UkOSCmRVfSLsHpMNyuIKSrI9\"\/><\/figure>\n<\/div>\n<h4 class=\"wp-block-heading\" id=\"13-5-automate-tasks\">5. Automate tasks<\/h4>\n<p>Use ClickUp\u2019s mail forwarding rules to automatically create tasks for you. And, if you save your task and <a href=\"https:\/\/docs.clickup.com\/en\/articles\/2017076-what-are-lists\">List<\/a> addresses to your contact book, you can add tasks to your task list on the go!<\/p>\n<p>Alternatively, you can automate your tasks using ClickUp\u2019s <a href=\"https:\/\/clickup.com\/features\/recurring-tasks\">Recurring Task feature<\/a>. You can customize task recurrences by either using a repeat schedule or repeat trigger.\u00a0<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img alt=\"clickup mail forwarding for task automation\" decoding=\"async\" src=\"https:\/\/lh3.googleusercontent.com\/C0zm3lZS2SAaOUGMrEQWPBrndD3LpLqMROq437ZBw9tAT07PZcc-JiyAM58TnvPYyWzyy_sNXA-J33TusMdx0bt9USEZQUrrKjQETfGYKTSVd8TMOfr2OsJVfMwZ3s08cWdbOq0i\"\/><\/figure>\n<\/div>\n<h4 class=\"wp-block-heading\" id=\"14-6-task-scheduling-\">6. Task scheduling\u00a0<\/h4>\n<p>Use ClickUp\u2019s task details to add a due date in the subject line that will automatically schedule a deadline for that specific task.\u00a0<\/p>\n<p>You can also use the drag and drop <a href=\"https:\/\/docs.clickup.com\/en\/articles\/2178259-scheduling-time\">Scheduling Time feature<\/a> to manage your team\u2019s schedule on a daily, weekly, or monthly basis.<\/p>\n<p>If a team member is delayed (we all know how life can get sometimes), ClickUp automatically changes the due dates for all dependent tasks.\u00a0<\/p>\n<p><strong><em>Bonus: <a href=\"https:\/\/clickup.com\/blog\/best-email-alternatives\/\">Email Alternatives<\/a><\/em><\/strong><\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img alt=\"clickup task scheduling\" decoding=\"async\" src=\"https:\/\/lh5.googleusercontent.com\/Ig2LlsVk23LD2jFVSHNI30vsjyqPvwu35vfDwi5o746jVbDfr16GXwPg2JKdVRl-JBKKV43RbF-fNPRbkph9ruX4_6jq4Ln2rXpSzBMZcbihtvaZT5jBV_tSIrl7z22vP3b0u0vh\"\/><\/figure>\n<\/div>\n<h4 class=\"wp-block-heading\" id=\"15-7-gmail-and-microsoft-outlook-integration\">7. Gmail and Microsoft Outlook integration<\/h4>\n<p>ClickUp lets you connect <a href=\"https:\/\/docs.clickup.com\/en\/articles\/2192375-gmail-integration\">Gmail<\/a> and <a href=\"https:\/\/docs.clickup.com\/en\/articles\/2704944-outlook-integration\">Outlook<\/a> with your ClickUp tasks. This way, any task you add in ClickUp will sync in your Gmail tasks or Outlook tasks.\u00a0<\/p>\n<p><em>Want to save some time?<\/em><\/p>\n<p>Convert important emails in your Gmail inbox into ClickUp tasks by adding stars to them. \u2b50<\/p>\n<p>You can also sync your ClickUp tasks with <a href=\"https:\/\/docs.clickup.com\/en\/articles\/1548755-google-calendar-syncing\">Google Calendar<\/a>.\u00a0<\/p>\n<p>Now, if you update a task in ClickUp, you\u2019ll see the change in the Google app.\u00a0<\/p>\n<p><em>Talk about convenience!<\/em><\/p>\n<p>But these aren\u2019t all that ClickUp has in store for you! \ud83c\udf81<\/p>\n<p>This awesome project management software also offers other features like:<\/p>\n<ul>\n<li><a href=\"https:\/\/docs.clickup.com\/en\/articles\/3904901-automations\"><strong>50+ Task Automations<\/strong><\/a><strong>:<\/strong> automate recurring tasks and streamline your workflow<\/li>\n<li><a href=\"https:\/\/clickup.com\/features\/views\"><strong>Customizable Views<\/strong><\/a><strong>:<\/strong> choose how you want to view a project using views like <a href=\"https:\/\/clickup.com\/features\/gantt-chart-view\">Gantt Chart<\/a>, <a href=\"https:\/\/docs.clickup.com\/en\/articles\/4193271-workload-view-resource-management-clickapp\">Workload<\/a>, <a href=\"https:\/\/clickup.com\/kanban-board\">Kanban Board<\/a>, and so many more<\/li>\n<li><a href=\"https:\/\/clickup.com\/features\/custom-task-statuses\"><strong>Task Statuses<\/strong>:<\/a> add updates to your project status<\/li>\n<li><a href=\"https:\/\/clickup.com\/features\/task-checklists\"><strong>Task Checklists:<\/strong><\/a> use simple<strong> <\/strong><a href=\"https:\/\/clickup.com\/online-to-do-list\"><strong>to-do lists<\/strong><\/a> to see your daily accomplishments<\/li>\n<li><a href=\"https:\/\/clickup.com\/features\/dependencies\"><strong>Task Dependencies:<\/strong><\/a> help your team complete tasks in the right order<\/li>\n<li><a href=\"https:\/\/clickup.com\/features\/task-priorities\"><strong>Task Priorities:<\/strong><\/a> use flags to indicate which tasks need to be done urgently<\/li>\n<li><a href=\"https:\/\/clickup.com\/integrations\"><strong>Third-party integrations:<\/strong> <\/a>ClickUp integrates with <a href=\"https:\/\/clickup.com\/integrations\/evernote\">Evernote<\/a>, <a href=\"https:\/\/clickup.com\/integrations\/timedoctor\">Time Doctor<\/a>, and more<\/li>\n<li><a href=\"https:\/\/clickup.com\/teams\/agile\"><strong>Agile Dashboards:<\/strong><\/a><strong> <\/strong>use <a href=\"https:\/\/docs.clickup.com\/en\/articles\/3625877-sprint-widgets\">Sprint Widgets <\/a>in <a href=\"https:\/\/clickup.com\/features\/dashboards\">Dashboards<\/a> to get a high-level view of any Agile project<\/li>\n<li><a href=\"https:\/\/clickup.com\/features\/hotkeys-shortcuts\"><strong>Hotkeys and Keyboard Shortcuts<\/strong><\/a><strong>:<\/strong> use a keyboard shortcut to improve and streamline your experience<\/li>\n<\/ul>\n<h2 class=\"wp-block-heading\" id=\"16-why-you-need-email-task-management-tools\">Why You Need Email Task Management Tools<\/h2>\n<p>Email task management tools help project managers and teams increase their <a href=\"https:\/\/clickup.com\/blog\/email-productivity-tools\/\">email productivity<\/a> at work.\u00a0<\/p>\n<p>With a task manager app, your team can reach <a href=\"https:\/\/www.forbes.com\/sites\/entrepreneursorganization\/2018\/11\/29\/mission-inbox-zero\/#1767e49b11b9\">inbox zero<\/a> with ease<strong> and<\/strong> have more time to focus on individual tasks.<\/p>\n<p>Here\u2019s how a task management software does this:<\/p>\n<h3 class=\"wp-block-heading\" id=\"17-1-turns-emails-into-to-dos-\">1. Turns emails into to-dos\u00a0<\/h3>\n<p>By using a tool that integrates with your email client, you can turn your inbox into a giant <a href=\"https:\/\/clickup.com\/online-to-do-list\">to-do list<\/a>.\u00a0<\/p>\n<p>So forget about downloading a separate<a href=\"https:\/\/clickup.com\/blog\/note-taking-apps\/\"> note-taking app<\/a> or a <a href=\"https:\/\/clickup.com\/blog\/to-do-list-app\/\">to-do app!<\/a>\u00a0<\/p>\n<p>With email task management, you can create tasks and add task details straight from your email.\u00a0<\/p>\n<p>Wave goodbye to duplicating tasks and switching between apps and pages!<\/p>\n<h3 class=\"wp-block-heading\" id=\"18-2-to-send-fewer-emails-and-save-time\">2. To send fewer emails and save time<\/h3>\n<p>With a task manager, your team members, project-related documents, and conversations are all stored in one central area.<\/p>\n<p>This means that you no longer have to email a question to a team member only to receive a cryptic answer that requires you to send another email.\u00a0<\/p>\n<p>Keep this up long enough and suddenly\u2026<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img alt=\"it's been 84 years titanic gif\" decoding=\"async\" src=\"https:\/\/lh4.googleusercontent.com\/GNC9_U7ce8JBJni-2waBUJVn-BwR96ahyZ1k6AKT4Uk3j5xfMBNzhVeinp2nYuWb1fQA9i8pDxgFBbu8n38TZf0I14aspac58kat-w_XuHpCOf1bmhHA-ARpuOvzT89SmJcqvTGC\"\/><\/figure>\n<\/div>\n<p>However, when you use a tasks app, your emails contain every detail about the task along with the due date. And if someone has a question, they can just send a message in the<a href=\"https:\/\/docs.clickup.com\/en\/articles\/2957033-chat-view\"> built-in chatroom.\u00a0<\/a><\/p>\n<p>Voil\u00e0!\u00a0<\/p>\n<p>Answers within seconds.<\/p>\n<h3 class=\"wp-block-heading\" id=\"19-3-increases-team-efficiency-\">3.\u00a0 Increases team efficiency\u00a0<\/h3>\n<p>Email task management tools provide project teams with detailed task descriptions so teams won\u2019t be confused about their responsibilities. In addition, you can simply share a task with a team member by <a href=\"https:\/\/docs.clickup.com\/en\/articles\/1431044-how-to-mention-or-tag-your-team-members\">mentioning<\/a> them.\u00a0<\/p>\n<p>Project management apps also help teams work collaboratively. By using task tracking features and instant messaging, teams and project managers have a better view of everyone\u2019s project progress.<\/p>\n<h3 class=\"wp-block-heading\" id=\"20-4-centralizes-your-workflow\">4. Centralizes your workflow<\/h3>\n<p><em>What\u2019s worse than managing multiple tasks at once?<\/em><\/p>\n<p>Managing multiple tasks on multiple platforms!<\/p>\n<p>While we all like to think of ourselves as great multi-taskers, the truth is, we\u2019re far better suited to working on centralized, unified platforms.<\/p>\n<p>It keeps things ordered, organized, and helps you make sense of things with just a glance.<\/p>\n<p>And that\u2019s exactly what an email task management platform will help you with. As you can handle workload allocations, team communications and task scheduling from the same interface, you won\u2019t be jumping from platform to platform, trying to make sense of things!<\/p>\n<h2 class=\"wp-block-heading\" id=\"21-conclusion\">Conclusion<\/h2>\n<p>Email task management lets teams use their inbox as their main project management platform. While you <em>could <\/em>stick with your regular inbox, it doesn\u2019t provide you with a workspace that has collaborative capabilities, built-in chat rooms, and task automation.\u00a0<\/p>\n<p>ClickUp offers teams a wide variety of effective task management and email workflow features to help them be as productive as possible.<\/p>\n<p>With features ranging from task scheduling to email <a href=\"https:\/\/docs.clickup.com\/en\/articles\/962346-how-to-assign-tasks\">task delegation<\/a>, ClickUp has all you need to manage tasks from your email inbox.<\/p>\n<p><a href=\"https:\/\/clickup.com\/?noRedirect=true\">Get ClickUp today<\/a> and watch your inbox transform into an efficient task management tool, because remember, life\u2019s too short to waste it on endless, annoying email chains.<\/p>\n<p>Just ask Jack:<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img alt=\"man saying life is a gift gif\" decoding=\"async\" src=\"https:\/\/lh5.googleusercontent.com\/EuosD8iXP0G5aRRRz1l3Pg_vwW-3_RVZhOBOouEiZmk5oKVeafcOyUtuix_ne1eMR2am5i28jJsU_Qxi-Y0Z3FP3vmSLwgLMoWjbXE1PdGrN7nBdc95YXuYLG0QDInNhSJ-POyEO\"\/><\/figure>\n<\/div>\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n","protected":false},"excerpt":{"rendered":"<p>Curious about email task management? Imagine this: You\u2019re searching for an old email your colleague sent you a few months ago. 10 minutes go by, then 20, then 30\u2026 Now it just feels like an eternity, so you drift away into the endless ocean of lost emails. The last time we checked, that\u2019s no way [&hellip;]<\/p>\n","protected":false},"author":36,"featured_media":14212,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"ub_ctt_via":"","cu_sticky_sidebar_cta_is_visible":true,"cu_sticky_sidebar_cta_title":"Start using ClickUp today","cu_sticky_sidebar_cta_bullet_1":"Manage all your work in one place","cu_sticky_sidebar_cta_bullet_2":"Collaborate with your team","cu_sticky_sidebar_cta_bullet_3":"Use ClickUp for FREE\u2014forever","cu_sticky_sidebar_cta_button_text":"Get Started","cu_sticky_sidebar_cta_button_link":"","_uf_show_specific_survey":0,"_uf_disable_surveys":false,"footnotes":""},"categories":[57,312],"tags":[285,657],"class_list":["post-14211","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-productivity","category-project-management","tag-email","tag-email-task-management"],"featured_image_src":"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/02\/email-task-management.png","author_info":{"display_name":"Greg Swan","author_link":"https:\/\/clickup.com\/blog\/author\/greg\/"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What Is Email Task Management And How To Implement It | ClickUp<\/title>\n<meta name=\"description\" content=\"Want to learn about email task management? 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