{"id":136361,"date":"2024-02-08T22:12:07","date_gmt":"2024-02-09T06:12:07","guid":{"rendered":"https:\/\/clickup.com\/blog\/?p=136361"},"modified":"2025-05-28T12:43:43","modified_gmt":"2025-05-28T19:43:43","slug":"zoom-tips","status":"publish","type":"post","link":"https:\/\/clickup.com\/blog\/zoom-tips\/","title":{"rendered":"20 Zoom Tips and Tricks for Better Video Meetings"},"content":{"rendered":"<p>Zoom calls with internal teams and clients have become the norm thanks to the pandemic and shifts in our work style. Given this change in working style and the importance of Zoom meetings, it is critical to be well-prepared.<\/p>\n<p>Have you ever attended those awkward Zoom meetings where you forgot to unmute your audio? Or were you part of remote meetings on Zoom where your PC got an update a minute before the call, making you late to a critical virtual meeting?<\/p>\n<p>We\u2019ve all been there, but if you don\u2019t want awkward virtual meetings to be your thing, familiarize yourself with these 20 Zoom tips and tricks.<\/p>\n<div id=\"ub_table-of-contents-ffe0c85a-0c35-4423-932f-adf1272f4fe9\" class=\"ub_table-of-contents\" data-hidetext=\"hide\" data-initiallyhideonmobile=\"false\" data-initiallyshow=\"true\" data-scrolltype=\"auto\" data-showtext=\"show\">\n<div class=\"ub_table-of-contents-header-container\">\n<div class=\"ub_table-of-contents-header\">\n<div class=\"ub_table-of-contents-title\">20 Zoom Tips and Tricks for Better Video Meetings<\/div>\n<\/div>\n<\/div>\n<div class=\"ub_table-of-contents-extra-container\">\n<div class=\"ub_table-of-contents-container ub_table-of-contents-1-column\">\n<ul>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#0-understanding-zoom-and-how-to-use-it\">Understanding Zoom and How to Use It<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#1-common-zoom-meeting-challenges-\">Common Zoom Meeting Challenges\u00a0<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#2-20-tips-for-zoom-video-meetings\">20 Tips for Zoom Video Meetings<\/a>\n<ul>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#3-1-integrate-clickup-and-zoom-to-schedule-summarize-and-record-videos-\">1. Integrate ClickUp and Zoom to schedule, summarize, and record videos\u00a0<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#4-2-use-the-handy-keyboard-shortcuts-to-complete-your-tasks-quickly\">2. Use the handy keyboard shortcuts to complete your tasks quickly<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#5-3-add-your-name-and-preferred-pronoun-on-zoom-\">3. Add your Name and Preferred Pronoun on Zoom\u00a0<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#6-4-set-privacy-settings-in-one-go-\">4. Set privacy settings in one go\u00a0<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#7-5-add-a-professional-profile-picture-and-a-virtual-background-\">5. Add a professional profile picture and a virtual background\u00a0<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#8-6-set-up-your-zoom-waiting-room-\">6. Set Up your Zoom Waiting Room\u00a0<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#9-7-start-all-zoom-meetings-with-the-audio-and-video-off\">7. Start all Zoom meetings with the audio and video off<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#10-8-always-switch-on-the-gallery-view-to-check-on-all-meeting-participants-\">8. Always switch on the gallery view to check on all meeting participants\u00a0<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#11-9-use-a-single-zoom-link-to-schedule-recurring-meetings-\">9. Use a single Zoom link to schedule recurring meetings\u00a0<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#12-10-practice-using-the-raising-hands-feature\">10. Practice using the raising hands feature<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#13-11-enable-emoji-reaction-skin-tones-\">11. Enable emoji reaction skin tones\u00a0\u00a0<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#14-12-switch-on-the-live-transcript-option-for-zoom-meetings-\">12. Switch on the live transcript option for Zoom meetings\u00a0<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#15-13-play-around-with-zoom-avatars-\">13. Play around with Zoom avatars\u00a0<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#16-14-make-the-most-of-the-zoom-whiteboard-for-brainstorming-sessions\">14. Make the most of the Zoom whiteboard for brainstorming sessions<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#17-15-set-reminders-for-auto-scheduled-zoom-meetings-\">15. Set reminders for auto-scheduled Zoom meetings\u00a0<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#18-16-opt-for-advanced-screen-sharing-\">16. Opt for advanced screen-sharing\u00a0<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#19-17-use-zoom-team-chat-for-in-call-communication-\">17. Use Zoom team chat for in-call communication\u00a0\u00a0<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#20-18-close-tabs-before-screen-sharing-\">18. Close tabs before screen-sharing\u00a0<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#21-19-avoid-software-updates-before-zoom-meeting-\">19. Avoid software updates before Zoom meeting\u00a0<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#22-20-identify-and-resolve-the-early-signs-of-%E2%80%98zoom-fatigue%E2%80%99-\">20. Identify and resolve the early signs of \u2018Zoom fatigue\u2019\u00a0<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/zoom-tips\/#23-ace-your-next-zoom-call-with-the-tips-and-tricks\">Ace Your Next Zoom Call With The Tips and Tricks<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<h2 id=\"0-understanding-zoom-and-how-to-use-it\" class=\"wp-block-heading\">Understanding Zoom and How to Use It<\/h2>\n<p>Zoom is a cloud-based virtual communication software that small, medium, and large businesses use to host virtual meetings, webinars, masterclasses, and 1:1 sessions and create breakout rooms.<\/p>\n<p>Some advanced features that make it more robust than the <a href=\"https:\/\/clickup.com\/blog\/zoom-alternatives\/\">Zoom alternatives<\/a> are its real-time collaboration capabilities, instant messaging, and Zoom room systems. Zoom is also easily accessible across mobile and desktop apps.<\/p>\n<p>Some of Zoom\u2019s most popular uses include:<\/p>\n<ul>\n<li>Unify a distributed team with regular virtual communication<\/li>\n<li>Capitalize on Zoom\u2019s simple and intuitive user interface, which technical and non-technical professionals find easy to use<\/li>\n<li>Avail of Zoom\u2019s affordable and free plans<\/li>\n<li>Create Zoom breakout rooms to divide long sessions into multiple smaller sessions<\/li>\n<li>Use Zoom chat to collaborate with team members<\/li>\n<\/ul>\n<p>While Zoom is a great application to improve work performance, not all Zoom calls go well. Some inherent challenges can make Zoom difficult to use sometimes.<\/p>\n<h2 id=\"1-common-zoom-meeting-challenges-\" class=\"wp-block-heading\">Common Zoom Meeting Challenges<\/h2>\n<p>The challenges of creating and attending Zoom meetings may vary. To some, a stable internet connection may be the biggest challenge, while taking <a href=\"https:\/\/clickup.com\/blog\/meeting-notes\/\">meeting notes<\/a> during a Zoom call could be more of a challenge for others.<\/p>\n<p>We spoke to many professionals who attend multiple Zoom calls daily and compiled a list of the most common Zoom meeting challenges:<\/p>\n<ul>\n<li>Not having a process to document the <a href=\"https:\/\/clickup.com\/blog\/meeting-agenda\/\">meeting agenda<\/a><\/li>\n<li>Deviation from the main topics of discussion<\/li>\n<li>Difficulty finding the meeting ID for the appropriate Zoom meeting rooms<\/li>\n<li>Not setting up technical aspects like microphone, camera, speaker, and background noise in advance<\/li>\n<li>Struggling to concentrate on the meeting discussions<\/li>\n<li>Experiencing issues with audio and video quality<\/li>\n<li>Facing trouble with reducing background noise<\/li>\n<li>Letting in spam meeting attendees within the Zoom video calls automatically without the host\u2019s consent, leading to privacy concerns<\/li>\n<li>Struggling to share your opinion in a large team<\/li>\n<li>Not understanding what others are saying due to language barriers<\/li>\n<li>Complicating internal communication by not using Zoom chat efficiently<\/li>\n<li>Getting distracted while multitasking, like switching between applications multiple times<\/li>\n<li>Finding it challenging to keep track of the <a href=\"https:\/\/clickup.com\/blog\/meeting-notes-templates\/\">meeting notes<\/a><\/li>\n<\/ul>\n<p>Were you able to relate to any of these?<\/p>\n<p>If yes, here\u2019s how to address these challenges easily with Zoom tips.<\/p>\n<h2 id=\"2-20-tips-for-zoom-video-meetings\" class=\"wp-block-heading\">20 Tips for Zoom Video Meetings<\/h2>\n<p>Zoom calls are now integral to <a href=\"https:\/\/clickup.com\/blog\/business-process-improvement\/\">business process improvement<\/a>. You likely won\u2019t find an effective alternative to Zoom in the current market, especially if you have large, remote teams working from multiple locations. Zoom features allow such teams to run recurring calls and daily stand-ups, create breakout rooms, and all-hands sessions.<\/p>\n<p>The ideal approach is to make the most of your Zoom calls by following the proper Zoom etiquette and best practices.<\/p>\n<h3 id=\"3-1-integrate-clickup-and-zoom-to-schedule-summarize-and-record-videos-\" class=\"wp-block-heading\">1. Integrate ClickUp and Zoom to schedule, summarize, and record videos<\/h3>\n<p>Are you using ClickUp at your workplace? Add a collaborative layer by opting for the <a href=\"https:\/\/clickup.com\/integrations\/zoom\">Zoom integration<\/a> to host meetings within ClickUp.<\/p>\n<p>This integration helps you to:<\/p>\n<ul>\n<li>Start Zoom sessions within a ClickUp task using the <strong>Zoom meeting<\/strong> button. The built-in \u2018\/zoom\u2019 command means you don\u2019t have to switch between Zoom and ClickUp whenever you need to get on a 15-minute call with your team members. Furthermore, when a Zoom meeting starts, the meeting link will automatically appear in the task comment for everyone\u2019s visibility<\/li>\n<\/ul>\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-136409\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-into-your-nexxt-meeting-from-ClickUp.png\" sizes=\"auto, (max-width: 864px) 100vw, 864px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-into-your-nexxt-meeting-from-ClickUp.png 864w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-into-your-nexxt-meeting-from-ClickUp-300x199.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-into-your-nexxt-meeting-from-ClickUp-768x508.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-into-your-nexxt-meeting-from-ClickUp-700x463.png 700w\" alt=\"Zoom into your next meeting from ClickUp\" width=\"864\" height=\"572\" \/><figcaption class=\"wp-element-caption\">Zoom into your next meeting from ClickUp<\/figcaption><\/figure>\n<ul>\n<li>If you record your Zoom video calls, you won\u2019t need to wait 15-20 minutes for the cloud recording to reach your inbox. ClickUp automatically updates the link to the meeting recording within the same task shortly after the meeting ends<\/li>\n<\/ul>\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-136416\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/When-meetings-end-ClickUp-automatically-updates-the-task-with-details.png\" sizes=\"auto, (max-width: 872px) 100vw, 872px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/When-meetings-end-ClickUp-automatically-updates-the-task-with-details.png 872w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/When-meetings-end-ClickUp-automatically-updates-the-task-with-details-300x195.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/When-meetings-end-ClickUp-automatically-updates-the-task-with-details-768x500.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/When-meetings-end-ClickUp-automatically-updates-the-task-with-details-700x456.png 700w\" alt=\"When meetings end, ClickUp automatically updates the task with details\" width=\"872\" height=\"568\" \/><figcaption class=\"wp-element-caption\">When meetings end, ClickUp automatically updates the task with details<\/figcaption><\/figure>\n<ul>\n<li>Add your Zoom video conferencing checklists within ClickUp, and as the meeting continues, make sure to strike off the tasks from your checklist one by one<\/li>\n<li>Summarize your <a href=\"https:\/\/clickup.com\/clickup-meetings\">ClickUp meetings<\/a> like a pro with an expert editorial feature that picks up all critical discussion points from your conferences and organizes them to create the MoM<\/li>\n<\/ul>\n<h3 id=\"4-2-use-the-handy-keyboard-shortcuts-to-complete-your-tasks-quickly\" class=\"wp-block-heading\">2. Use the handy keyboard shortcuts to complete your tasks quickly<\/h3>\n<p>Here are some helpful <a href=\"https:\/\/clickup.com\/blog\/zoom-shortcuts\/\">Zoom keyboard shortcuts<\/a> if all your <a href=\"https:\/\/clickup.com\/blog\/virtual-meeting-etiquette\/\">virtual meetings<\/a> run on Zoom:<\/p>\n<figure class=\"wp-block-table\">\n<table>\n<tbody>\n<tr>\n<td><strong>Purpose<\/strong><\/td>\n<td><strong>MacOS<\/strong><\/td>\n<td><strong>Windows<\/strong><\/td>\n<\/tr>\n<tr>\n<td>To go to the invite window<\/td>\n<td>Cmd+I<\/td>\n<td>Alt+I<\/td>\n<\/tr>\n<tr>\n<td>When a meeting host wants to mute participants<\/td>\n<td>Cmd+Ctrl+M<\/td>\n<td>Alt+M<\/td>\n<\/tr>\n<tr>\n<td>To unmute everyone<\/td>\n<td>Cmd+Ctrl+U<\/td>\n<td>Alt+M (press again)<\/td>\n<\/tr>\n<tr>\n<td>To start\/stop screen share<\/td>\n<td>Cmd+Shift+S<\/td>\n<td>Alt+Shift+S<\/td>\n<\/tr>\n<tr>\n<td>To start\/end cloud meeting recording<\/td>\n<td>Cmd+Shift+C<\/td>\n<td>Alt+C<\/td>\n<\/tr>\n<tr>\n<td>To take a screenshot<\/td>\n<td>Cmd+Shift+5<\/td>\n<td>Alt+Shift+T<\/td>\n<\/tr>\n<\/tbody>\n<\/table><figcaption class=\"wp-element-caption\">Zoom keyboard shortcuts<\/figcaption><\/figure>\n<h3 id=\"5-3-add-your-name-and-preferred-pronoun-on-zoom-\" class=\"wp-block-heading\">3. Add your Name and Preferred Pronoun on Zoom<\/h3>\n<p>One crucial Zoom tip for anyone using the platform for professional meetings is to add your legal name to your Zoom portal. You only need to do this once to ensure that it reflects every time you are in a Zoom meeting.<\/p>\n<p>The process is pretty simple.<\/p>\n<ul>\n<li>Sign in to your Zoom web portal<\/li>\n<li>Click on \u2018Profile\u2019 followed by \u2018Edit\u2019<\/li>\n<li>Add your name in the \u2018Display Name\u2019 field and save the changes<\/li>\n<\/ul>\n<p>You will see an option to enter your preferred pronoun below the \u2018Display Name\u2019 field.\u00a0 In the spirit of diversity and inclusion, consider adding your preferred pronoun. This ensures that others appropriately address you during remote meetings.<\/p>\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-136417\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Add-your-Name-and-Preferred-Pronoun-on-Zoom-.png\" sizes=\"auto, (max-width: 934px) 100vw, 934px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Add-your-Name-and-Preferred-Pronoun-on-Zoom-.png 934w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Add-your-Name-and-Preferred-Pronoun-on-Zoom--251x300.png 251w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Add-your-Name-and-Preferred-Pronoun-on-Zoom--768x919.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Add-your-Name-and-Preferred-Pronoun-on-Zoom--700x838.png 700w\" alt=\"Add your name and preferred pronoun on Zoom\" width=\"934\" height=\"1118\" \/><figcaption class=\"wp-element-caption\">Add your name and preferred pronoun on Zoom<\/figcaption><\/figure>\n<h3 id=\"6-4-set-privacy-settings-in-one-go-\" class=\"wp-block-heading\">4. Set privacy settings in one go<\/h3>\n<p>Setting up all the Zoom meeting privacy settings in advance will enhance the video conferencing app experience for the host and all the guests.<\/p>\n<p>Use the following Zoom tips to set up the privacy settings in five minutes:<\/p>\n<ul>\n<li>Keep your private Zoom meeting rooms separate from your professional Zoom session<\/li>\n<li>When hosting a webinar or a public event, don\u2019t use your private email ID to protect your privacy<\/li>\n<li>Enable End-to-End (E2E) encryption on your Zoom account. This will automatically limit information-leaking activities like guests recording the meeting or trying to screen share without the host\u2019s permission<\/li>\n<li>When hosting public events, remove unwanted guests from the calls. It is also a good practice to block their audio and video calls entirely<\/li>\n<li>If you schedule a live event with over 100 attendees, don\u2019t allow guests to join the meeting before the host. This Zoom tip ensures that guests don\u2019t get bored by entering early. Go to \u2018Settings\u2019 in your Zoom web portal, hover over the \u2018Meetings\u2019 tab, and scroll down to find this option<\/li>\n<\/ul>\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-136418\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-privacy-settings-within-Zoom-1400x293.png\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-privacy-settings-within-Zoom-1400x293.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-privacy-settings-within-Zoom-300x63.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-privacy-settings-within-Zoom-768x161.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-privacy-settings-within-Zoom-700x146.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-privacy-settings-within-Zoom.png 1464w\" alt=\"Set privacy settings within Zoom\" width=\"1400\" height=\"293\" \/><figcaption class=\"wp-element-caption\">Set privacy settings within Zoom<\/figcaption><\/figure>\n<h3 id=\"7-5-add-a-professional-profile-picture-and-a-virtual-background-\" class=\"wp-block-heading\">5. Add a professional profile picture and a virtual background<\/h3>\n<p>The added advantage of uploading your professional profile picture is that it lets you switch your video off during lengthy <a href=\"https:\/\/clickup.com\/blog\/zoom-meetings\/\">Zoom<\/a> meetings without making the other participants feel like they are talking to a blank space.<\/p>\n<p>A professional profile picture with a virtual Zoom background looks something like this:<\/p>\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-136422\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-your-profile-picture-on-Zoom-1400x784.png\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-your-profile-picture-on-Zoom-1400x784.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-your-profile-picture-on-Zoom-300x168.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-your-profile-picture-on-Zoom-768x430.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-your-profile-picture-on-Zoom-700x392.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-your-profile-picture-on-Zoom.png 1458w\" alt=\"Set your profile picture on Zoom\" width=\"1400\" height=\"784\" \/><figcaption class=\"wp-element-caption\">via <a href=\"https:\/\/www.youtube.com\/watch?app=desktop&amp;v=--fl3abwV3E\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">YouTube <\/a><\/figcaption><\/figure>\n<p>Changing your profile picture is pretty straightforward. Go to \u2018Profile\u2019 and click \u2018Edit\u2019 to change it.<\/p>\n<p>Another Zoom tip is to add personalized Zoom virtual backgrounds.<\/p>\n<p>Our remote work setups are not always the best. Zoom lets you choose a virtual background that gives you more privacy while ensuring you don\u2019t have to worry about tidying up before a meeting. Whether it is an image of the shining Golden Gate Bridge or a sky full of stars, pick the virtual background that suits your personality the best. Go to \u2018Zoom Settings\u2019 and scroll down to find this option.<\/p>\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-136425\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-up-your-virtual-background-on-Zoom-1400x318.png\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-up-your-virtual-background-on-Zoom-1400x318.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-up-your-virtual-background-on-Zoom-300x68.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-up-your-virtual-background-on-Zoom-768x175.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-up-your-virtual-background-on-Zoom-700x159.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-up-your-virtual-background-on-Zoom.png 1478w\" alt=\"Set up your virtual background on Zoom\" width=\"1400\" height=\"318\" \/><figcaption class=\"wp-element-caption\">Set up your virtual background on Zoom<\/figcaption><\/figure>\n<h3 id=\"8-6-set-up-your-zoom-waiting-room-\" class=\"wp-block-heading\">6. Set Up your Zoom Waiting Room<\/h3>\n<p>One of the best Zoom tips to secure your personal meeting is to set up your waiting room. As the host, you can add genuine guests to the online collaboration events and remove spammy entrants.<\/p>\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-136426\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-up-your-Zoom-waiting-room-1400x320.png\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-up-your-Zoom-waiting-room-1400x320.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-up-your-Zoom-waiting-room-300x69.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-up-your-Zoom-waiting-room-768x176.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-up-your-Zoom-waiting-room-1536x351.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-up-your-Zoom-waiting-room-700x160.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Set-up-your-Zoom-waiting-room.png 1652w\" alt=\"Set up your Zoom waiting room\" width=\"1400\" height=\"320\" \/><figcaption class=\"wp-element-caption\">Set up your Zoom waiting room<\/figcaption><\/figure>\n<p>Go to \u2018Meeting Settings\u2019 followed by the \u2018Meeting\u2019 tab, and scroll down to switch on the \u2018Waiting Room\u2019 field in your Zoom web portal.<\/p>\n<h3 id=\"9-7-start-all-zoom-meetings-with-the-audio-and-video-off\" class=\"wp-block-heading\">7. Start all Zoom meetings with the audio and video off<\/h3>\n<p>Do you often join an early morning Zoom call with a messy bedhead? Or do you struggle to stop your dog from barking while the meeting is about to start?<\/p>\n<p>Here\u2019s one Zoom tip that works wonders in such situations\u2014mute your audio and switch off your video to settle down before you\u2019re ready to unmute your audio, reduce background noise, and be video-ready. You can make this your default setting by following the steps mentioned below:<\/p>\n<ul>\n<li><strong>Mute audio by default:<\/strong> Go to Meeting Settings &gt; Audio &gt; Mute microphone when joining a meeting<\/li>\n<li><strong>Switch off video by default<\/strong>: Go to Video Settings &gt; Video &gt; Turn off my video when joining a meeting<\/li>\n<\/ul>\n<h3 id=\"10-8-always-switch-on-the-gallery-view-to-check-on-all-meeting-participants-\" class=\"wp-block-heading\">8. Always switch on the gallery view to check on all meeting participants<\/h3>\n<p>Whether it is an online collaboration event like a webinar or another Zoom call, it is a common Zoom courtesy to observe everyone present in the meeting, not just the speaker. To do that, you must first switch on \u2018Gallery view\u2019 whenever you join a Zoom meeting.<\/p>\n<p>Go to \u2018View\u2019\u00a0 at the top right corner of your Zoom screen and select \u2018Gallery.\u2019<\/p>\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-136428\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-gallery-1.png\" sizes=\"auto, (max-width: 546px) 100vw, 546px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-gallery-1.png 546w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-gallery-1-300x251.png 300w\" alt=\"Zoom gallery\" width=\"546\" height=\"456\" \/><figcaption class=\"wp-element-caption\">How to adjust the Gallery View during a Zoom meeting<\/figcaption><\/figure>\n<p>The gallery view lets you see 49 or fewer guests on a single meeting screen. If you have more participants, enable the option for multiple pages.<\/p>\n<p>Zoom lets you establish breakout rooms to convert a long session into 100 shorter sessions. Hosts can automatically or manually assign participants to these sessions, and participants have the flexibility to choose the breakout room they prefer.<\/p>\n<p>To create breakout rooms: Go to Settings &gt; Breakout meetings &gt; Assign participants &gt; Schedule meeting.<\/p>\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-136429\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-breakout-rooms-1400x760.png\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-breakout-rooms-1400x760.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-breakout-rooms-300x163.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-breakout-rooms-768x417.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-breakout-rooms-1536x834.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-breakout-rooms-700x380.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-breakout-rooms.png 1650w\" alt=\"Zoom breakout rooms\" width=\"1400\" height=\"760\" \/><figcaption class=\"wp-element-caption\">via <a href=\"https:\/\/zapier.com\/blog\/how-to-create-breakout-rooms-in-zoom\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Zapier<\/a><\/figcaption><\/figure>\n<h3 id=\"11-9-use-a-single-zoom-link-to-schedule-recurring-meetings-\" class=\"wp-block-heading\">9. Use a single Zoom link to schedule recurring meetings<\/h3>\n<p>Scheduling recurring meetings on your Google calendar using just one meeting URL is a great time-saver that saves you the trouble of sending multiple invitations right before the meeting starts.<\/p>\n<p>Steps to follow: Meetings &gt; Schedule a Meeting &gt; Check the Recurring Meeting box &gt; Add frequency &gt; Save.<\/p>\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-136431\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/How-to-set-up-a-recurring-meeting-on-Zoom-1400x619.png\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/How-to-set-up-a-recurring-meeting-on-Zoom-1400x619.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/How-to-set-up-a-recurring-meeting-on-Zoom-300x133.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/How-to-set-up-a-recurring-meeting-on-Zoom-768x340.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/How-to-set-up-a-recurring-meeting-on-Zoom-1536x679.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/How-to-set-up-a-recurring-meeting-on-Zoom-700x310.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/How-to-set-up-a-recurring-meeting-on-Zoom.png 1642w\" alt=\"How to set up a recurring meeting on Zoom\" width=\"1400\" height=\"619\" \/><figcaption class=\"wp-element-caption\">How to set up a recurring meeting on Zoom<\/figcaption><\/figure>\n<p>Once you change your scheduled event, it automatically updates your Google or Outlook calendar with your personal meeting ID and becomes the default setting for all your upcoming meetings.<\/p>\n<h3 id=\"12-10-practice-using-the-raising-hands-feature\" class=\"wp-block-heading\">10. Practice using the raising hands feature<\/h3>\n<p>In the virtual world, jumping in while someone\u2019s talking is a big no-no. Expressing your thoughts in virtual meetings can be tricky. Luckily, Zoom got us covered with the hand-raising emoji. It\u2019s like giving a little virtual wave to show others you\u2019ve got something to say so the host can give you the floor without the chaos of everyone talking at once.<\/p>\n<p>Here are two ways to use it:<\/p>\n<ul>\n<li>Go to the \u2018Reactions\u2019 button in your call screen and choose this emoji \u2018\u270b\u2019 to let the meeting participants know you want to say something and are waiting your turn. To enable the feature, go to your profile settings and turn on the \u2018Non-verbal feedback\u2019 capability<\/li>\n<\/ul>\n<ul>\n<li>Post the same emoji within the in-call chat window to inform your team members that you are waiting to speak<\/li>\n<\/ul>\n<h3 id=\"13-11-enable-emoji-reaction-skin-tones-\" class=\"wp-block-heading\">11. Enable emoji reaction skin tones<\/h3>\n<p>While the default settings of all emoji skin tones are yellow, Zoom lets you personalize them in six available skin tones. Go to Profile&gt; Settings &gt; change emoji skin tones.<\/p>\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-136436\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Enable-emoji-reaction-skin-tones.png\" sizes=\"auto, (max-width: 984px) 100vw, 984px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Enable-emoji-reaction-skin-tones.png 984w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Enable-emoji-reaction-skin-tones-300x45.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Enable-emoji-reaction-skin-tones-768x116.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Enable-emoji-reaction-skin-tones-700x105.png 700w\" alt=\"Enable emoji reaction skin tones\" width=\"984\" height=\"148\" \/><figcaption class=\"wp-element-caption\">via <a href=\"https:\/\/support.zoom.com\/hc\/en\/article?id=zm_kb&amp;sysparm_article=KB0063323\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Zoom<\/a><\/figcaption><\/figure>\n<h3 id=\"14-12-switch-on-the-live-transcript-option-for-zoom-meetings-\" class=\"wp-block-heading\">12. Switch on the live transcript option for Zoom meetings<\/h3>\n<p>Zoom lets you switch on live transcripts during meetings. If you host a video call, scroll to the bottom of the screen and click the \u2018Live Transcript\u2019 button next to the \u2018Record\u2019 button.<\/p>\n<p>Generate subtitles for all speakers and view the entire transcript later to draft the <a href=\"https:\/\/clickup.com\/blog\/meeting-minutes\/\">minutes of the meetings<\/a> (MoM).<\/p>\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-136437\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Live-transcription-in-Zoom-1400x722.png\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Live-transcription-in-Zoom-1400x722.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Live-transcription-in-Zoom-300x155.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Live-transcription-in-Zoom-768x396.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Live-transcription-in-Zoom-1536x792.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Live-transcription-in-Zoom-700x361.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Live-transcription-in-Zoom.png 1648w\" alt=\"Live transcription in Zoom\" width=\"1400\" height=\"722\" \/><figcaption class=\"wp-element-caption\">Live transcription in Zoom<\/figcaption><\/figure>\n<p>A call transcript feature is an excellent option for diverse teams with members of different ethnicities, as it ensures that participants don\u2019t miss out on meaningful discussions.<\/p>\n<h3 id=\"15-13-play-around-with-zoom-avatars-\" class=\"wp-block-heading\">13. Play around with Zoom avatars<\/h3>\n<p>Tired of the same old appearance during all-hands Zoom sessions? Switch to using Zoom avatars to add some fun to your meetings.<\/p>\n<p>The steps to choose your avatar are Settings &gt; Background &amp; Effects &gt; Avatar.<\/p>\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-136438\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-Avatar-1400x1134.png\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-Avatar-1400x1134.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-Avatar-300x243.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-Avatar-768x622.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-Avatar-1536x1244.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-Avatar-700x567.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Zoom-Avatar.png 1650w\" alt=\"How to add you Zoom Avatar\" width=\"1400\" height=\"1134\" \/><figcaption class=\"wp-element-caption\">via <a href=\"https:\/\/www.hellotech.com\/guide\/for\/how-to-use-avatar-on-zoom\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">HelloTech<\/a><\/figcaption><\/figure>\n<p>You can also choose from multiple favorite animal avatars and replace your profile picture with a fun animal character. Your meeting appearance will look something like this:<\/p>\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-136439\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Add-a-fun-Zoom-avator-to-your-profile-1400x844.png\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Add-a-fun-Zoom-avator-to-your-profile-1400x844.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Add-a-fun-Zoom-avator-to-your-profile-300x181.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Add-a-fun-Zoom-avator-to-your-profile-768x463.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Add-a-fun-Zoom-avator-to-your-profile-1536x926.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Add-a-fun-Zoom-avator-to-your-profile-700x422.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Add-a-fun-Zoom-avator-to-your-profile.png 1652w\" alt=\"Add a fun Zoom avatar to your profile\" width=\"1400\" height=\"844\" \/><figcaption class=\"wp-element-caption\">Add a fun Zoom avatar to your profile<\/figcaption><\/figure>\n<h3 id=\"16-14-make-the-most-of-the-zoom-whiteboard-for-brainstorming-sessions\" class=\"wp-block-heading\">14. Make the most of the Zoom whiteboard for brainstorming sessions<\/h3>\n<p>Zoom whiteboard is your one-stop solution for brainstorming, which works as a <a href=\"https:\/\/clickup.com\/blog\/visual-collaboration-software\/\">visual collaboration software <\/a>that allows you to:<\/p>\n<ul>\n<li>Start a brainstorming session, add images and mindmaps, and share it with all meeting participants<\/li>\n<li>Present a virtual canvas to the larger team<\/li>\n<li>Create real-time interactive whiteboards to simplify collaboration<\/li>\n<\/ul>\n<p>Accessing the whiteboard is simple. Right-click the \u2018Share Content\u2019 button on your call screen and scroll down to find the whiteboard.<\/p>\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-136440\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/How-to-add-a-Whiteboard-on-Zoom-calls-for-brainstorming-1400x1050.png\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/How-to-add-a-Whiteboard-on-Zoom-calls-for-brainstorming-1400x1050.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/How-to-add-a-Whiteboard-on-Zoom-calls-for-brainstorming-300x225.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/How-to-add-a-Whiteboard-on-Zoom-calls-for-brainstorming-768x576.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/How-to-add-a-Whiteboard-on-Zoom-calls-for-brainstorming-1536x1152.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/How-to-add-a-Whiteboard-on-Zoom-calls-for-brainstorming-700x525.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/How-to-add-a-Whiteboard-on-Zoom-calls-for-brainstorming.png 1642w\" alt=\"How to add a Whiteboard on Zoom calls for brainstorming\" width=\"1400\" height=\"1050\" \/><figcaption class=\"wp-element-caption\">via <a href=\"https:\/\/support.zoom.com\/hc\/en\/article?id=zm_kb&amp;sysparm_article=KB0068305\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Zoom<\/a><\/figcaption><\/figure>\n<h3 id=\"17-15-set-reminders-for-auto-scheduled-zoom-meetings-\" class=\"wp-block-heading\">15. Set reminders for auto-scheduled Zoom meetings<\/h3>\n<p>Activate meeting reminders on your phone through the Zoom app to get notified about upcoming Zoom meetings, even when you\u2019re away from your workstation.<\/p>\n<p>Go to Settings, click the \u2018Remind Me\u2019 option, and toggle it. Choose how many minutes or hours before the call you want to receive the alert.<\/p>\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-136441\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Auto-scheduled-Zoom-meetings--1400x1156.png\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Auto-scheduled-Zoom-meetings--1400x1156.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Auto-scheduled-Zoom-meetings--300x248.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Auto-scheduled-Zoom-meetings--768x634.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Auto-scheduled-Zoom-meetings--1536x1268.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Auto-scheduled-Zoom-meetings--700x578.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/Auto-scheduled-Zoom-meetings-.png 1650w\" alt=\"Auto-scheduled Zoom meetings \" width=\"1400\" height=\"1156\" \/><figcaption class=\"wp-element-caption\">via <a href=\"https:\/\/www.technipages.com\/zoom-how-to-enable-a-reminder-before-a-meeting\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Technipages<\/a><\/figcaption><\/figure>\n<h3 id=\"18-16-opt-for-advanced-screen-sharing-\" class=\"wp-block-heading\">16. Opt for advanced screen-sharing<\/h3>\n<p>Hosts can enhance the collaborative nature of Zoom meetings by opting for the advanced screen-sharing option. Use Zoom\u2019s screen-sharing annotation tools to:<\/p>\n<ul>\n<li>Pinpoint a specific area on the screen<\/li>\n<li>Convert your cursor into an arrow and click anywhere on the screen to \u2018stick\u2019 the arrow<\/li>\n<li>Turn the host\u2019s cursor into a dot<\/li>\n<\/ul>\n<h3 id=\"19-17-use-zoom-team-chat-for-in-call-communication-\" class=\"wp-block-heading\">17. Use Zoom team chat for in-call communication<\/h3>\n<p>Why interrupt a multi-team meeting to tell a specific team member something when you can directly message your thoughts separately instead? Zoom\u2019s built-in instant messaging chat lets you:<\/p>\n<ul>\n<li>Chat before or during a remote call<\/li>\n<li>Seamlessly find contacts and files<\/li>\n<li>Add, remove, mute, and block participants<\/li>\n<li>Attend Zoom meetings from your mobile and desktop<\/li>\n<\/ul>\n<p>The best part? Zoom Team Chat is free.<\/p>\n<h3 id=\"20-18-close-tabs-before-screen-sharing-\" class=\"wp-block-heading\">18. Close tabs before screen-sharing<\/h3>\n<p>Have you ever had to present your screen during a work call only to reveal your Amazon wishlist accidentally?<\/p>\n<p>Those pesky tabs get you every time, don\u2019t they?<\/p>\n<p>Close the extra tabs before you start sharing your entire desktop screen with your team.<\/p>\n<p>Keep the meeting tab and other relevant folders and applications open so you don\u2019t have to switch between Zoom and other applications. Not only does it help keep your personal matters private, but it also helps your computer work faster!<\/p>\n<h3 id=\"21-19-avoid-software-updates-before-zoom-meeting-\" class=\"wp-block-heading\">19. Avoid software updates before Zoom meeting<\/h3>\n<p>Occasionally, you will see the \u2018updates are ready to install\u2019 messages on your screen.<\/p>\n<p>If you see such pop-ups before a Zoom meeting, please avoid clicking on the \u2018update now\u2019 option. Instead, wait until the end of your workday to run all software updates.<\/p>\n<h3 id=\"22-20-identify-and-resolve-the-early-signs-of-%E2%80%98zoom-fatigue%E2%80%99-\" class=\"wp-block-heading\">20. Identify and resolve the early signs of \u2018Zoom fatigue\u2019<\/h3>\n<p>When attending a session, do you often feel like everybody is staring at you? Sometimes, frequent long meetings can lead to cognitive overload and leave you feeling overwhelmed and exhausted.<\/p>\n<p>These are signs of \u2018Zoom fatigue,\u2019 a prevalent symptom among the virtual workforce. Fortunately, there are some steps you can take to address this.<\/p>\n<p>Jeremy Bailenson, a communications professor at the Virtual Human Interaction Lab (VHIL) at Stanford University, makes a few suggestions in his <a href=\"https:\/\/tmb.apaopen.org\/pub\/nonverbal-overload\/release\/1\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">research paper<\/a> that help alleviate symptoms of Zoom fatigue:<\/p>\n<ul>\n<li>Reduce the size of your Zoom window<\/li>\n<li>Activate the \u2018hide self-view\u2019 option during back-to-back remote meetings<\/li>\n<li>Switch off your video during long meetings to take a break from being on-screen<\/li>\n<li>Take audio breaks to manage the pressure of being constantly verbally active<\/li>\n<\/ul>\n<h2 id=\"23-ace-your-next-zoom-call-with-the-tips-and-tricks\" class=\"wp-block-heading\">Ace Your Next Zoom Call With The Tips and Tricks<\/h2>\n<p>While Zoom meetings may not always provide the best experience, it\u2019s undeniable that Zoom effectively bridges the gap between global and remote teams, making information easily accessible.<\/p>\n<p>With these straightforward Zoom tips and tricks, hosting successful Zoom meetings is a breeze.<\/p>\n<p>Make remote work easy by starting your Zoom meetings right within ClickUp Tasks.<\/p>\n<p><a href=\"https:\/\/clickup.com\/signup\">Sign up on ClickUp for free<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Zoom calls with internal teams and clients have become the norm thanks to the pandemic and shifts in our work style. Given this change in working style and the importance of Zoom meetings, it is critical to be well-prepared. Have you ever attended those awkward Zoom meetings where you forgot to unmute your audio? Or [&hellip;]<\/p>\n","protected":false},"author":68,"featured_media":136442,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"ub_ctt_via":"","cu_sticky_sidebar_cta_is_visible":true,"cu_sticky_sidebar_cta_title":"Start using ClickUp today","cu_sticky_sidebar_cta_bullet_1":"Manage all your work in one place","cu_sticky_sidebar_cta_bullet_2":"Collaborate with your team","cu_sticky_sidebar_cta_bullet_3":"Use ClickUp for FREE\u2014forever","cu_sticky_sidebar_cta_button_text":"Get Started","cu_sticky_sidebar_cta_button_link":"","_uf_show_specific_survey":0,"_uf_disable_surveys":false,"footnotes":""},"categories":[57],"tags":[],"class_list":["post-136361","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-productivity"],"featured_image_src":"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/02\/20-Zoom-Tips-and-Tricks-for-Better-Video-Meetings.png","author_info":{"display_name":"Alex York","author_link":"https:\/\/clickup.com\/blog\/author\/york\/"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>20 Zoom Tips and Tricks for Better Video Meetings<\/title>\n<meta name=\"description\" content=\"Do you need help with Zoom meetings with clients and internal teams? Here are some practical Zoom tips you need to ace your online sessions!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/clickup.com\/blog\/zoom-tips\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"20 Zoom Tips and Tricks for Better Video Meetings\" \/>\n<meta property=\"og:description\" content=\"Do you need help with Zoom meetings with clients and internal teams? 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