{"id":13487,"date":"2022-12-07T08:39:39","date_gmt":"2022-12-07T16:39:39","guid":{"rendered":"https:\/\/clickup.com\/blog\/?p=13487"},"modified":"2025-08-07T11:45:31","modified_gmt":"2025-08-07T18:45:31","slug":"notion-project-management","status":"publish","type":"post","link":"https:\/\/clickup.com\/blog\/notion-project-management\/","title":{"rendered":"How to Use Notion for Project Management (Database, Gantt Chart, Timeline, CRM)"},"content":{"rendered":"\n<p><i><span style=\"font-weight: 400;\">Curious about Notion <\/span><\/i><i><span style=\"font-weight: 400;\">project management<\/span><\/i><i><span style=\"font-weight: 400;\">?<\/span><\/i><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">It\u2019s been just four years since Notion arrived on the scene, and the <\/span><span style=\"font-weight: 400;\">software<\/span><span style=\"font-weight: 400;\"> has already made waves in the industry.<\/span><\/p>\n\n\n\n<p><i><span style=\"font-weight: 400;\">But <a href=\"https:\/\/clickup.com\/blog\/clickup-vs-notion\/\">what is Notion<\/a>?<\/span><\/i><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Notion is a powerful note-taking app (<a href=\"https:\/\/clickup.com\/blog\/notion-vs-evernote\/\">similar to Evernote<\/a>) and a collaborative tool that helps teams organize their work and documents.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">While the <\/span><span style=\"font-weight: 400;\">Notion workspace<\/span><span style=\"font-weight: 400;\"> is definitely more suited to note-making, it does have a few features geared towards managing <\/span><span style=\"font-weight: 400;\">project tasks.<\/span><\/p>\n\n\n\n<p><i><span style=\"font-weight: 400;\">How<\/span><\/i><span style=\"font-weight: 400;\"> helpful those features are is <\/span><i><span style=\"font-weight: 400;\">another<\/span><\/i><span style=\"font-weight: 400;\"> story, though.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Luckily, that story begins right here!<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">In this article, we\u2019ll take a look at how Notion helps you with project management, its advantages, its limitations, and how to get around its issues with an easier alternative!<\/span><\/p>\n\n\n\n<div id=\"ub_table-of-contents-47164a2f-e2fb-4a09-a178-6e234acbf9d6\" class=\"ub_table-of-contents\" data-hidetext=\"hide\" data-initiallyhideonmobile=\"false\" data-initiallyshow=\"true\" data-scrolltype=\"auto\" data-showtext=\"show\">\n<div class=\"ub_table-of-contents-header-container\">\n<div class=\"ub_table-of-contents-header\">\n<div class=\"ub_table-of-contents-title\">This Article Contains:<\/div>\n<\/div>\n<\/div>\n<div class=\"ub_table-of-contents-extra-container\">\n<div class=\"ub_table-of-contents-container ub_table-of-contents-1-column\">\n<ul>\n<li><a href=\"https:\/\/clickup.com\/blog\/notion-project-management\/#0-what-is-notion-\">What Is Notion?<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/notion-project-management\/#2-what-are-the-key-features-of-notion-project-management\">What Are The Key Features Of&nbsp;Notion Project Management?<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/notion-project-management\/#10-what-are-the-advantages-of-choosing-notion-for-project-management-\">What are the advantages of choosing Notion for project management?<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/notion-project-management\/#15-is-notion-good-for-project-management-\">Is Notion Good For Project Management?&nbsp;<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<p><span style=\"font-weight: 400;\">Let\u2019s get started.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"0-what-is-notion-\"><span style=\"font-weight: 400;\">What Is Notion?<\/span><\/h2>\n\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-13506\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image15.png\" sizes=\"auto, (max-width: 1425px) 100vw, 1425px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image15.png 1425w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image15-300x173.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image15-768x442.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image15-1400x807.png 1400w\" alt=\"notion\" width=\"1425\" height=\"821\">\n<figcaption class=\"wp-element-caption\">Via <a href=\"https:\/\/www.notion.so\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Notion<\/a><\/figcaption>\n<\/figure>\n<\/div>\n\n\n\n<p><span style=\"font-weight: 400;\">Notion is a <\/span><b>digital <\/b><b>workspace <\/b><span style=\"font-weight: 400;\">that allows you to organize all your company\u2019s work and tasks.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">This<\/span><span style=\"font-weight: 400;\"> productivity tool <\/span><span style=\"font-weight: 400;\">essentially lets you create documents and collaborate with your team.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">But that\u2019s not all. Notion can play a role in <\/span><span style=\"font-weight: 400;\">managing projects<\/span><span style=\"font-weight: 400;\"> too.<\/span><\/p>\n\n\n\n<p><i><span style=\"font-weight: 400;\">Oh, and if you enjoyed playing with legos as a kid, you might find this interesting\u2026&nbsp;&nbsp;<\/span><\/i><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Notion<\/span> <span style=\"font-weight: 400;\">offers different <\/span><b>blocks<\/b><span style=\"font-weight: 400;\"> that can be used to create your own unique layouts and templates for your project. This way, you combine various blocks of information to create a cohesive project space.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"1-what-is-notion-used-for-\"><span style=\"font-weight: 400;\">What is Notion used for?<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Most companies use Notion primarily as a <\/span><span style=\"font-weight: 400;\">note taking app <\/span><span style=\"font-weight: 400;\">and an internal <\/span><span style=\"font-weight: 400;\">knowledge base.<\/span><span style=\"font-weight: 400;\">&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">It\u2019s largely used to:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">draft <a href=\"https:\/\/clickup.com\/blog\/how-to-make-a-project-plan\/\">project plans<\/a><\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">create and store important guides and tutorials&nbsp;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">create a database&nbsp;<\/span><\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400;\">However, the<\/span><span style=\"font-weight: 400;\"> Notion workspace <\/span><span style=\"font-weight: 400;\">isn\u2019t just for teams; it can be used by anyone who wants to organize their life.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You can do all sorts of interesting stuff like storing your favorite recipes, personal goals, and <\/span>more.<\/p>\n\n\n<div style=\"background-color: #d9edf7; color: #31708f; border-left-color: #31708f; \" class=\"ub-styled-box ub-notification-box wp-block-ub-styled-box\" id=\"ub-styled-box-756cde9a-0873-4fdd-aa20-5a9ab8e8211b\">\n<p id=\"ub-styled-box-notification-content-\"><strong>Read More:<\/strong> <a href=\"http:\/\/What%E2%80%99s%20a%20Project%20Management%20Database?%20A%20Complete%20Guide%20Including%20Free%20Templates\">What\u2019s a Project Management Database? A Complete Guide Including Free Templates<\/a><\/p>\n\n\n<\/div>\n\n\n<h2 class=\"wp-block-heading\" id=\"2-what-are-the-key-features-of-notion-project-management\">What Are The Key Features Of&nbsp;Notion Project Management?<\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">The <\/span><span style=\"font-weight: 400;\">Notion app <\/span><span style=\"font-weight: 400;\">might look like compact <\/span><span style=\"font-weight: 400;\">project management software<\/span><span style=\"font-weight: 400;\">, but it has a few interesting features up its sleeve.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Let\u2019s take at the best it has to offer:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">Wikis<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Kanban board&nbsp;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\"><a href=\"https:\/\/clickup.com\/blog\/database-templates\/\">Database templates<\/a><\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Project pages&nbsp;<\/span><\/li>\n\n\n\n<li>Timelines<\/li>\n\n\n\n<li>Templates<\/li>\n\n\n\n<li>Gantt Charts<\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400;\">Here\u2019s how they work:<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"3-1-wikis-\"><span style=\"font-weight: 400;\"><strong>1. Wikis&nbsp;<\/strong><\/span><\/h3>\n\n\n\n<p><i><span style=\"font-weight: 400;\">This is Notion\u2019s jam.<\/span><\/i><span style=\"font-weight: 400;\">&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">This <\/span><span style=\"font-weight: 400;\">feature <\/span><span style=\"font-weight: 400;\">allows you to create \u2018Wikis\u2019, or directories of documents that have everything your team members need to know about your company or project.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Just like a Google Doc, each document supports rich-text formatting, code snippets, and more. You can also group all your policies, <a href=\"https:\/\/clickup.com\/blog\/professional-goals-for-work\/professional-goals\/\">professional goals<\/a>, plans together for easy knowledge management.<\/span><\/p>\n\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-13511\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image20.png\" sizes=\"auto, (max-width: 926px) 100vw, 926px\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image20.png 926w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image20-300x213.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image20-768x546.png 768w\" alt=\"acme image\" width=\"926\" height=\"658\">\n<figcaption class=\"wp-element-caption\">Via Notion<\/figcaption>\n<\/figure>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"4-2-kanban-board-\"><span style=\"font-weight: 400;\"><strong>2. Kanban board<\/strong><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">When you\u2019re <a href=\"https:\/\/clickup.com\/blog\/kanban-project-management\/\">managing projects<\/a>, you need to know what your team is working on <\/span><b>at all times.<\/b><span style=\"font-weight: 400;\">&nbsp;<\/span><\/p>\n\n\n\n<p><i><span style=\"font-weight: 400;\">Unfortunately, there\u2019s no crystal ball to help you out. (Sorry, psychics.)<\/span><\/i><span style=\"font-weight: 400;\">&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">However, Notion has the next best thing: a <\/span><a href=\"https:\/\/clickup.com\/blog\/kanban-board-examples\/\"><span style=\"font-weight: 400;\">Kanban board.<\/span><\/a><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">A <\/span><span style=\"font-weight: 400;\">Kanban board<\/span><span style=\"font-weight: 400;\"> reveals the status of all your <\/span><span style=\"font-weight: 400;\">project tasks<\/span><span style=\"font-weight: 400;\"> (\u2018To Do\u2019, \u2018Doing\u2019, \u2018Done\u2019), and who\u2019s assigned to the task. Once <\/span><span style=\"font-weight: 400;\">Notion users<\/span><span style=\"font-weight: 400;\"> finish a task, they can drag and drop the card to the relevant status column.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"5-3-notion-database-views-\"><span style=\"font-weight: 400;\"><strong>3. Notion database views<\/strong><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Besides Kanban boards, Notion\u2019s database offers multiple views of your project tasks. You can view them as a task list, in a calendar view, through a gallery view, or via a table.<\/span><\/p>\n\n\n\n<p>As a more advanced type of page, the Notion database can be imagined as a distinct spreadsheet. When populating fields in a Notion database, each item can have its own Notion page.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"6-4-project-pages\">4.&nbsp;Project&nbsp;pages<\/h3>\n\n\n\n<p>As mentioned above,&nbsp;each item in your Notion linked database has a&nbsp;<strong>dedicated<\/strong>&nbsp;Notion page. The Notion page can be chock-full of important information and checklists related to the task. This way, you get a detailed breakdown of every item.<\/p>\n\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-13499\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image8-4.gif\" alt=\"notion design tasks gif\" width=\"960\" height=\"600\">\n<figcaption class=\"wp-element-caption\">Via Notion<\/figcaption>\n<\/figure>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"7-5-timelines\">5. Timelines<\/h3>\n\n\n\n<p>If you need to see a full picture of your tasks and projects, then the timeline view database feature can help you get that.<\/p>\n\n\n\n<p>Timeline is a new type of Notion database that allows you and your team the flexibility to adjust timelines, customize your workflow, and filter what properties are shown or hidden on the timeline.<\/p>\n\n\n\n<p>With this view, you\u2019ll see your projects and deadlines in one easy-to-read view across time units. Each project is laid out as a card. Simply click on the card to bring you to the project page.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"8-6-templates\">6. Templates<\/h3>\n\n\n\n<p>Notion offers a template gallery that features real-Notion pages designed by their team and community.<\/p>\n\n\n\n<p>Choose templates for marketing, design, planning, agile sprints, and so much more. And if you\u2019re feeling spontaneous, you can try out their standout templates under Notion Picks or their template of the month. Keep in mind: some templates are free to try, and others are paid options.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"9-7-gantt-charts\">7. Gantt charts<\/h3>\n\n\n\n<p>Gantt charts are great for visualizing your projects on a timeline, and in Notion, you can create your own Gantt-style time view to help you plan your work and keep track of deadlines.<\/p>\n\n\n\n<p>This gives you and your team a visual representation of projects and events over time, lets you see any potential capacity issues at a glance, and easily adjust start and due dates with the drag-and-drop feature.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"10-what-are-the-advantages-of-choosing-notion-for-project-management-\"><span style=\"font-weight: 400;\">What are the advantages of choosing Notion for <\/span><span style=\"font-weight: 400;\">project management?<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">Sure, Notion has a few project management features, but note-making is what it prioritizes.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">If you have a small team, Notion can help you with <\/span><b>basic<\/b><span style=\"font-weight: 400;\"> project management processes like assigning tasks, storing project documents, and working with your colleagues. But that\u2019s it.<\/span><\/p>\n\n\n\n<p><strong><em>Bonus: <a href=\"https:\/\/clickup.com\/blog\/notion-vs-roam\/\">Notion vs Roam<\/a><\/em><\/strong><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Let\u2019s take a look at what you can benefit from though:<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"11-1-real-time-collaboration-\"><span style=\"font-weight: 400;\">1. Real-time collaboration<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Notion lets you add comments anywhere within the database or a <\/span><span style=\"font-weight: 400;\">project page. <\/span><span style=\"font-weight: 400;\">Notion also sends team members a <\/span><b>notification<\/b><span style=\"font-weight: 400;\"> whenever you mention them in a comment.&nbsp;<\/span><\/p>\n\n\n\n<p><i><span style=\"font-weight: 400;\">They missed an opportunity to call them Notionifications, tbh.<\/span><\/i><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Additionally, you can work on a particular <\/span><span style=\"font-weight: 400;\">Notion page <\/span><span style=\"font-weight: 400;\">at the <\/span><b>same time<\/b><span style=\"font-weight: 400;\"> with your <\/span><a href=\"https:\/\/clickup.com\/blog\/project-management\/\"><span style=\"font-weight: 400;\">remote team<\/span><\/a><span style=\"font-weight: 400;\">, making it the perfect replacement for Google Docs aficionados.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"12-2-a-template-for-everything-\"><span style=\"font-weight: 400;\">2. A<\/span><span style=\"font-weight: 400;\"> template<\/span><span style=\"font-weight: 400;\"> for everything<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">As previously mentioned, Notion\u2019s <\/span><span style=\"font-weight: 400;\">user <\/span><span style=\"font-weight: 400;\">interface is like a set of legos.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Because of this, you can create your custom<\/span><span style=\"font-weight: 400;\"> project page<\/span><span style=\"font-weight: 400;\"> to match your project needs.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">However, you don\u2019t have to do the hard <\/span><span style=\"font-weight: 400;\">work<\/span> <b>yourself.<\/b><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Tons of <\/span><span style=\"font-weight: 400;\">Notion users <\/span><span style=\"font-weight: 400;\">have already created every <\/span><span style=\"font-weight: 400;\">project<\/span> <span style=\"font-weight: 400;\">template<\/span><span style=\"font-weight: 400;\"> imaginable, including:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">A <a href=\"https:\/\/clickup.com\/blog\/meeting-notes\/\">meeting notes<\/a> document<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">A new hire <a href=\"https:\/\/clickup.com\/blog\/onboarding-templates\/\">onboarding template<\/a><\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">A task management template<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">And a document to manage your Dungeon and Dragons campaign!<\/span><\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400;\">(We\u2019re not joking)<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"13-3-powerful-apps-\"><span style=\"font-weight: 400;\">3. Powerful apps<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">You can access every Notion<\/span><span style=\"font-weight: 400;\"> feature <\/span><span style=\"font-weight: 400;\">on almost any platform.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">There is an <\/span><span style=\"font-weight: 400;\">Android app<\/span><span style=\"font-weight: 400;\">, an <\/span><span style=\"font-weight: 400;\">iOS app<\/span><span style=\"font-weight: 400;\">, a <\/span><span style=\"font-weight: 400;\">desktop app<\/span><span style=\"font-weight: 400;\"> (Mac and Windows), and also a Chrome extension.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">And that isn\u2019t all.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Like the Evernote web clipper, the Notion web browser extension lets you store webpage clippings, articles, links, or pictures in your Notion workspace.<\/span><\/p>\n\n\n\n<p><strong><em>Bonus: <a href=\"https:\/\/clickup.com\/blog\/coda-vs-notion\/\">Coda Vs. Notion<\/a><\/em><\/strong><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"14-4-managing-a-notion-crm-\"><span style=\"font-weight: 400;\">4. Managing a Notion CRM<\/span><\/h3>\n\n\n\n<p>Notion\u2019s database view makes it a good tool for managing CRM contacts. The app offers a <a href=\"https:\/\/www.notion.so\/8be00849e2424c72b60d3882e5ae892b?v=1529a5d4d982476792b496e93ec2ef0c\">CRM template<\/a> that you can duplicate with a baseline of category fields.<\/p>\n\n\n\n<p>Recently Notion added an integration with Zapier so you can populate inbound leads into your Notion CRM.<\/p>\n\n\n\n<p>In your Notion CRM, import CSV files, add contact tags, populate email addresses, and change pipeline stages.<\/p>\n\n\n\n<p><strong><em>Bonus: <a href=\"https:\/\/clickup.com\/blog\/notion-vs-onenote\/\">Compare Notion to OneNote<\/a>! <\/em><\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"15-is-notion-good-for-project-management-\"><span style=\"font-weight: 400;\">Is Notion Good For <\/span><span style=\"font-weight: 400;\">Project Management<\/span><span style=\"font-weight: 400;\">?&nbsp;<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">While Notion does have a few handy features for project management, it <\/span><b>lacks<\/b><span style=\"font-weight: 400;\"> a lot o<\/span><b>f core functions<\/b><span style=\"font-weight: 400;\"> that you find in <a href=\"https:\/\/clickup.com\/blog\/free-project-management-software\/\">dedicated free project management software<\/a>.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Look, Notion is a <\/span><b>great<\/b><span style=\"font-weight: 400;\"> note-taking app, but it\u2019s<\/span><b> not enough<\/b><span style=\"font-weight: 400;\"> if you\u2019re looking for a comprehensive <a href=\"https:\/\/clickup.com\/blog\/10-best-project-management-tools\/\">project management tool<\/a>.<\/span> You might need to look for <a href=\"https:\/\/clickup.com\/blog\/notion-alternatives\/\">Notion alternatives<\/a>.<\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Here are a few disadvantages of <\/span><span style=\"font-weight: 400;\">choosing Notion <\/span><span style=\"font-weight: 400;\">for <\/span><span style=\"font-weight: 400;\">project management:<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">(click on the links to jump to a specific drawback)<\/span><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><a href=\"#complex\"><span style=\"font-weight: 400;\">Complex user interface&nbsp;<\/span><\/a><\/li>\n\n\n\n<li><a href=\"#goal\"><span style=\"font-weight: 400;\">Limited goal tracking features&nbsp;<\/span><\/a><\/li>\n\n\n\n<li><a href=\"#19-3-no-dependency-visualization-\"><span style=\"font-weight: 400;\">No dependency visualization&nbsp;<\/span><\/a><\/li>\n\n\n\n<li><a href=\"#reporting\"><span style=\"font-weight: 400;\">No built-in reporting&nbsp;<\/span><\/a><\/li>\n\n\n\n<li><a href=\"#automate\"><span style=\"font-weight: 400;\">Difficult to automate work&nbsp;<\/span><\/a><\/li>\n<\/ol>\n\n\n\n<p><b><i>Note: <\/i><\/b><i><span style=\"font-weight: 400;\">This <\/span><\/i><i><span style=\"font-weight: 400;\">Notion project management <\/span><\/i><i><span style=\"font-weight: 400;\">analysis also showcases how <\/span><\/i><b><i>dedicated<\/i><\/b> <i><span style=\"font-weight: 400;\">project management software <\/span><\/i><i><span style=\"font-weight: 400;\">like ClickUp can solve all the problems you might experience with Notion.<\/span><\/i><\/p>\n\n\n\n<p id=\"clickup\"><span style=\"font-weight: 400;\"><b>What\u2019s ClickUp?<\/b><\/span><\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"2471\" height=\"1203\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/05\/devices-graphic.png\" alt=\"ClickUp devices on Alexa, laptop, and iPad\" class=\"wp-image-8799\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/05\/devices-graphic.png 2471w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/05\/devices-graphic-300x146.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/05\/devices-graphic-768x374.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/05\/devices-graphic-1400x682.png 1400w\" sizes=\"auto, (max-width: 2471px) 100vw, 2471px\" \/><\/figure>\n\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><\/figure>\n<\/div>\n\n\n\n<p><span style=\"font-weight: 400;\">ClickUp is the<\/span><a href=\"https:\/\/clickup.com\/reviews\"><span style=\"font-weight: 400;\"> world\u2019s leading <\/span><\/a><span style=\"font-weight: 400;\">remote <\/span><span style=\"font-weight: 400;\">project management tool.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">With a whole host of features, it\u2019s got everything an in-house or a <\/span><a href=\"https:\/\/clickup.com\/blog\/remote-work-tools\/\"><span style=\"font-weight: 400;\">remote team <\/span><\/a><span style=\"font-weight: 400;\">needs to run successful projects.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Now, let\u2019s get down to some major Notion limitations and how ClickUp solves them:&nbsp;<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"16-1-complex-user-interface-\"><span style=\"font-weight: 400;\">1. Complex <\/span><span style=\"font-weight: 400;\">user <\/span><span style=\"font-weight: 400;\">interface<\/span><\/h3>\n\n\n\n<p><i><span style=\"font-weight: 400;\">Notion is like a cannon made out of glass.&nbsp;<\/span><\/i><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">It might be powerful, but its biggest strength is also its biggest weakness.<\/span><\/p>\n\n\n\n<p><i><span style=\"font-weight: 400;\">Here\u2019s what we mean:<\/span><\/i><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">It requires users to use its blocks to make the most out of its features. However, figuring out how to use <\/span><b>all these<\/b><span style=\"font-weight: 400;\"> blocks and templates can be overwhelming for most<\/span><span style=\"font-weight: 400;\"> Notion users.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">It\u2019s sort of like opening up a 10,000-piece lego set all at once.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You have all the parts you need.<\/span><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"17-solution-1-easy-onboarding-\"><span style=\"font-weight: 400;\"><strong>Solution #1: Easy onboarding<\/strong><\/span><\/h4>\n\n\n\n<p><span style=\"font-weight: 400;\">You don\u2019t have to solve puzzles to use a <\/span><span style=\"font-weight: 400;\">project management tool <\/span><span style=\"font-weight: 400;\">like ClickUp.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">ClickUp is a ridiculously simple <\/span><span style=\"font-weight: 400;\">task management <\/span><span style=\"font-weight: 400;\">platform that has no learning curve.&nbsp;<\/span><\/p>\n\n\n\n<p><b>You<\/b><span style=\"font-weight: 400;\"> don\u2019t have to spend days teaching your project teams on <a href=\"https:\/\/docs.clickup.com\/en\/articles\/931730-getting-started-guide\">how to use ClickUp<\/a>.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">All you need is our <\/span><a href=\"https:\/\/clickup.com\/onboarding\"><b>quick-start guide<\/b><\/a><b>.<\/b><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">It has everything your team needs to know before they create their first <\/span><span style=\"font-weight: 400;\">task <\/span><span style=\"font-weight: 400;\">in ClickUp.<\/span><\/p>\n\n\n\n<p><b>Note: <\/b><span style=\"font-weight: 400;\">If you\u2019re migrating from another <\/span><span style=\"font-weight: 400;\">productivity app<\/span><span style=\"font-weight: 400;\"> like <\/span><a href=\"https:\/\/clickup.com\/blog\/basecamp-review\/\"><span style=\"font-weight: 400;\">Basecamp<\/span><span style=\"font-weight: 400;\">,<\/span><\/a> <a href=\"https:\/\/clickup.com\/blog\/wrike-review\/#interface\"><span style=\"font-weight: 400;\">Wrike,<\/span><\/a><span style=\"font-weight: 400;\"> or <\/span><a href=\"https:\/\/clickup.com\/blog\/jira-review\/\"><span style=\"font-weight: 400;\">Jira<\/span><\/a><span style=\"font-weight: 400;\">, you can import all your project data in a few simple steps. <\/span><a href=\"https:\/\/clickup.com\/import\"><span style=\"font-weight: 400;\">Click here <\/span><\/a><span style=\"font-weight: 400;\">to find out how.<\/span><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"18-solution-2-slash-commands-\"><span style=\"font-weight: 400;\"><strong>Solution #2: <\/strong><\/span><a href=\"https:\/\/docs.clickup.com\/en\/articles\/2277689-slash-commands\"><strong><span style=\"font-weight: 400;\">Slash Commands<\/span><\/strong><\/a><\/h4>\n\n\n\n<p><i><span style=\"font-weight: 400;\">Psst..want to know a few shortcuts to help you breeze through<\/span><\/i><i><span style=\"font-weight: 400;\"> task management<\/span><\/i><i><span style=\"font-weight: 400;\">?<\/span><\/i><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">ClickUp has a built-in slash command or<\/span><span style=\"font-weight: 400;\"> keyboard shortcut <\/span><span style=\"font-weight: 400;\">for almost everything.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Here are just a few out of our 50+ shortcuts:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">\/a : assign a <\/span><span style=\"font-weight: 400;\">task <\/span><span style=\"font-weight: 400;\">to your team members<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">\/s : change <\/span><span style=\"font-weight: 400;\">task <\/span><span style=\"font-weight: 400;\">status<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">\/cl : close a task<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">\/in : add inline <\/span><span style=\"font-weight: 400;\">code snippets<\/span><\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"19-solution-3-structured-workspace-\"><span style=\"font-weight: 400;\">Solution #3: Structured<\/span><span style=\"font-weight: 400;\"> Workspace<\/span><\/h4>\n\n\n\n<p><span style=\"font-weight: 400;\">Because the <\/span><span style=\"font-weight: 400;\">Notion workspace<\/span><span style=\"font-weight: 400;\"> doesn\u2019t have a structure in place, you might be stuck for hours within the labyrinth of pages, databases, and tasks.<\/span><\/p>\n\n\n\n<p><i><span style=\"font-weight: 400;\">Which would leave you feeling like this:<\/span><\/i><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">If you want to make task management easier, you\u2019ll have to create a linked Notion database that contains all your tasks and <a href=\"https:\/\/clickup.com\/blog\/how-to-manage-multiple-projects\/\">multiple projects<\/a>.&nbsp;<\/span><\/p>\n\n\n\n<p><i><span style=\"font-weight: 400;\">But that\u2019s too much <\/span><\/i><i><span style=\"font-weight: 400;\">work<\/span><\/i><i><span style=\"font-weight: 400;\"> if you ask us.<\/span><\/i><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">There\u2019s an <\/span><b>easier<\/b><span style=\"font-weight: 400;\"> way.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">ClickUp has a simple <\/span><a href=\"https:\/\/docs.clickup.com\/en\/articles\/1045623-hierarchy-structure-in-clickup\"><span style=\"font-weight: 400;\">Hierarchy Structure<\/span><\/a><span style=\"font-weight: 400;\"> that acts as a map while you\u2019re navigating through your unified workspace.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Workspace <\/span><span style=\"font-weight: 400;\">&gt; Space &gt; Folders &gt; Lists &gt; Tasks &gt; Subtasks &gt; Checklists<\/span><\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1920\" height=\"1080\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image7-1.gif\" alt=\"hierarchy in ClickUp gif\" class=\"wp-image-13498\"\/><\/figure>\n\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><\/figure>\n<\/div>\n\n\n\n<p><span style=\"font-weight: 400;\">Here\u2019s how they work:<\/span><\/p>\n\n\n\n<p><b>Workspace:<\/b><span style=\"font-weight: 400;\"> the highest level where you can break your company into teams<\/span><\/p>\n\n\n\n<p><b>Spaces<\/b><span style=\"font-weight: 400;\">: these are the major departments, like \u201cmarketing\u201d or \u201cHR\u201d<\/span><\/p>\n\n\n\n<p><b>Folders:<\/b><span style=\"font-weight: 400;\"> used to store project lists\/groups<\/span><\/p>\n\n\n\n<p><b>Lists<\/b><span style=\"font-weight: 400;\">: this is where individual projects are listed<\/span><\/p>\n\n\n\n<p><b>Tasks<\/b><span style=\"font-weight: 400;\">: each task page has its own subtasks, description, comments, and more<\/span><\/p>\n\n\n\n<p><b>Subtasks<\/b><span style=\"font-weight: 400;\">: large tasks are broken down into manageable subtasks<\/span><\/p>\n\n\n\n<p><b>Checklists<\/b><span style=\"font-weight: 400;\">: they exist within tasks or subtasks&nbsp;<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"20-2-limited-goal-tracking-features-\"><span style=\"font-weight: 400;\">2. Limited goal tracking features<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">You can create a beautiful <\/span><span style=\"font-weight: 400;\">Notion page<\/span><span style=\"font-weight: 400;\"> to plan your business goals\u2026 but there\u2019s just one problem.<\/span><\/p>\n\n\n\n<p><b>There\u2019s no way to track your progress towards the goal.<\/b><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Yes, you can create a checklist of objectives.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">But you can\u2019t see how close you are meeting those objectives either.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">This can be quite demotivating.<\/span><i><span style=\"font-weight: 400;\">&nbsp;<\/span><\/i><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"21-solution-clickup-goals-\"><span style=\"font-weight: 400;\"><strong>Solution: <a href=\"https:\/\/clickup.com\/features\/goals\">ClickUp <\/a><\/strong><\/span><strong><span style=\"font-weight: 400;\"><a href=\"https:\/\/clickup.com\/features\/goals\">Goals<\/a><\/span><\/strong><\/h4>\n\n\n\n<p><span style=\"font-weight: 400;\">Unlike Notion, ClickUp\u2019s Goals aren\u2019t just words written on a page.&nbsp;<\/span><\/p>\n\n\n\n<p><b>Goals <\/b><span style=\"font-weight: 400;\">are high-level containers that are broken down into small objectives known as <\/span><b>Targets.<\/b><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You can measure Targets with a <\/span><a href=\"https:\/\/docs.clickup.com\/en\/articles\/2789973-use-cases-for-goals\"><span style=\"font-weight: 400;\">variety of units <\/span><\/a><span style=\"font-weight: 400;\">like numbers, currency, true\/false, and <\/span><span style=\"font-weight: 400;\">task<\/span><span style=\"font-weight: 400;\"> lists.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">And once you hit a Target, ClickUp updates the progress percentage automatically and shows you how close you are to the Goal.<\/span><\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1999\" height=\"1034\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image1-4.png\" alt=\"clickup goals\" class=\"wp-image-13492\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image1-4.png 1999w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image1-4-300x155.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image1-4-768x397.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image1-4-1400x724.png 1400w\" sizes=\"auto, (max-width: 1999px) 100vw, 1999px\" \/><\/figure>\n\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><\/figure>\n<\/div>\n\n\n\n<p><span style=\"font-weight: 400;\">&nbsp;<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"22-3-no-dependency-visualization-\"><span style=\"font-weight: 400;\">3. No dependency visualization<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">One of the core parts of <\/span><span style=\"font-weight: 400;\">project management <\/span><span style=\"font-weight: 400;\">is tracking your project\u2019s progress to determine if you can meet your deadlines.&nbsp;<\/span><\/p>\n\n\n\n<p><i><span style=\"font-weight: 400;\">How do you do that?<\/span><\/i><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You\u2019ll need a <a href=\"https:\/\/clickup.com\/blog\/project-management-timeline\/\">project timeline<\/a> or a Gantt chart that lists the sequence of tasks that need to be done in order to complete the project.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">And while Notion <em>mostly<\/em> addressed this need late in 2020 with their<\/span> Timeline view, it\u2019s missing a major component of managing larger, more complex projects: dependency management.<\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">This means that, while you can see when tasks start and are expected to end, <a href=\"https:\/\/clickup.com\/blog\/how-to-prioritize-your-work\/\">prioritizing tasks<\/a> by visualizing relationships and dependencies is a no-go \u2026<\/span><i><span style=\"font-weight: 400;\">which can lead to confusion from all parties involved.<\/span><\/i><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"23-solution-1-gantt-charts-\"><span style=\"font-weight: 400;\"><strong>Solution #1: <a href=\"https:\/\/clickup.com\/blog\/gantt-chart-excel\/\">Gantt Charts<\/a><\/strong><\/span><\/h4>\n\n\n\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/clickup.com\/features\/gantt-chart-view\">ClickUp\u2019s Gantt charts<\/a> neatly display all the project tasks on a dated timeline.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">This way, you know what tasks are expected to be completed and by when.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">It also displays how the tasks are <\/span><b>linked<\/b><span style=\"font-weight: 400;\"> to each other with <\/span><a href=\"https:\/\/clickup.com\/blog\/resource-leveling\/dependencies\/\"><span style=\"font-weight: 400;\">Task <\/span><span style=\"font-weight: 400;\">Dependencies.&nbsp;<\/span><\/a><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Just draw a line between two tasks like so, and <\/span><i><span style=\"font-weight: 400;\">boom<\/span><\/i><span style=\"font-weight: 400;\">, you\u2019ve created dependent tasks.<\/span><\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"498\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image14.gif\" alt=\"task dependencies in ClickUp\" class=\"wp-image-13505\"\/><\/figure>\n\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><\/figure>\n<\/div>\n\n\n\n<p><span style=\"font-weight: 400;\">And that\u2019s not all; these<\/span><span style=\"font-weight: 400;\"> Gantt charts <\/span><span style=\"font-weight: 400;\">also indicate your <\/span><a href=\"https:\/\/clickup.com\/blog\/critical-path\/\"><span style=\"font-weight: 400;\">Critical Path<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n\n\n\n<p><i><span style=\"font-weight: 400;\">PS: It\u2019s the list of crucial tasks that need to be completed in order to meet your deadline on time.<\/span><\/i><\/p>\n\n\n\n<p><strong><em>Bonus: <a href=\"https:\/\/clickup.com\/blog\/critical-path-templates\/\">Critical path templates<\/a><\/em><\/strong><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"24-solution-2-timeline-view-\"><span style=\"font-weight: 400;\"><strong>Solution #2:<\/strong><\/span><a href=\"https:\/\/help.clickup.com\/hc\/en-us\/articles\/6310399909143-Add-a-Timeline-view-beta\"><strong><span style=\"font-weight: 400;\"> Timeline View<\/span><\/strong><\/a><\/h4>\n\n\n\n<p><span style=\"font-weight: 400;\">If you\u2019re planning to create a product roadmap: choose ClickUp\u2019s Timeline View.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">It lets you visualize your project tasks, assignees, and deadlines so you can keep tabs on the development process.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You can also use it to group tasks by team members, so you can make sure no one is overloaded with a <\/span><span style=\"font-weight: 400;\">task list<\/span><span style=\"font-weight: 400;\"> that goes on forever<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"497\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2019\/03\/image34.gif\" alt=\"timeline view in ClickUp\" class=\"wp-image-13115\"\/><\/figure>\n\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><\/figure>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"25-4-no-built-in-reporting-\"><span style=\"font-weight: 400;\">4. No built-in reporting&nbsp;<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Almost every <\/span><span style=\"font-weight: 400;\">new project<\/span><span style=\"font-weight: 400;\"> management <\/span><span style=\"font-weight: 400;\">tool<\/span><span style=\"font-weight: 400;\"> allows you to track your team\u2019s performance with reports.&nbsp;<\/span><\/p>\n\n\n\n<p><i><span style=\"font-weight: 400;\">Does Notion have reports?<\/span><\/i><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">This <\/span><span style=\"font-weight: 400;\">unified workspace<\/span><span style=\"font-weight: 400;\"> lacks a built-in reporting feature. However, there is a third-party reporting <\/span><span style=\"font-weight: 400;\">app<\/span><span style=\"font-weight: 400;\"> for Notion.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">While it does have some neat charts, it comes with a hefty price tag.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">In fact, the \u2018Personal\u2019 plan for that reporting <\/span><span style=\"font-weight: 400;\">app<\/span><span style=\"font-weight: 400;\"> ($19\/month) is almost five times as expensive as Notion\u2019s Pro plan!<\/span><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"26-solution-dashboards-\"><span style=\"font-weight: 400;\"><strong>Solution: <\/strong><\/span><a href=\"https:\/\/docs.clickup.com\/en\/articles\/3578082-dashboards\"><strong><span style=\"font-weight: 400;\">Dashboards<\/span><\/strong><\/a><\/h4>\n\n\n\n<p><span style=\"font-weight: 400;\">ClickUp\u2019s powerful <\/span><b>built-in<\/b><span style=\"font-weight: 400;\"> Dashboards help you visualize your <\/span><span style=\"font-weight: 400;\">project <\/span><span style=\"font-weight: 400;\">data <\/span><b>without<\/b><span style=\"font-weight: 400;\"> the help of another <\/span><span style=\"font-weight: 400;\">app<\/span><span style=\"font-weight: 400;\">.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Here are a few Agile project metrics you can track with Dashboards:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/clickup.com\/blog\/agile\/velocity-chart\/\"><b>Velocity Charts<\/b><\/a><b>:<\/b><span style=\"font-weight: 400;\"> identify the completion rate of your tasks<\/span><\/li>\n\n\n\n<li><a href=\"https:\/\/clickup.com\/resources\/software-teams\/agile-burndown-charts\"><b>Burndown Charts<\/b><\/a><b>:<\/b><span style=\"font-weight: 400;\"> analyze your team\u2019s performance against a target line and visualize the remaining <\/span><span style=\"font-weight: 400;\">work<\/span><\/li>\n\n\n\n<li><a href=\"https:\/\/clickup.com\/blog\/agile\/burn-up-chart\/\"><b>Burnup Charts<\/b><\/a><b>:<\/b><span style=\"font-weight: 400;\"> track how much you\u2019ve already completed against your scope<\/span><\/li>\n\n\n\n<li><a href=\"https:\/\/clickup.com\/blog\/agile\/cumulative-flow-diagram\/\"><b>Cumulative Flow Charts<\/b><\/a><b>: <\/b><span style=\"font-weight: 400;\">track your <\/span><span style=\"font-weight: 400;\">project <\/span><span style=\"font-weight: 400;\">progress over time<\/span><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1862\" height=\"922\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/11\/image12-1.png\" alt=\"clickup dashboards\" class=\"wp-image-12863\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/11\/image12-1.png 1862w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/11\/image12-1-300x149.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/11\/image12-1-768x380.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/11\/image12-1-1400x693.png 1400w\" sizes=\"auto, (max-width: 1862px) 100vw, 1862px\" \/><\/figure>\n\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><\/figure>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"27-5-difficult-to-automate-work-\"><span style=\"font-weight: 400;\">5. Difficult to automate <\/span><span style=\"font-weight: 400;\">work<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">While Notion doesn\u2019t have an automation feature, you can<\/span><i><span style=\"font-weight: 400;\"> technically<\/span><\/i><span style=\"font-weight: 400;\"> use codes and formulas to help you out.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">However, if you want to automate your workflow, you\u2019ll have to figure out the correct formula through trial and error.&nbsp;<\/span><\/p>\n\n\n\n<p><i><span style=\"font-weight: 400;\">It\u2019s like playing with chemicals in a lab.&nbsp;<\/span><\/i><\/p>\n\n\n\n<p><i><span style=\"font-weight: 400;\">You don\u2019t know what will happen, but the results can be disastrous, most of the time.<\/span><\/i><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"28-solution-task-automation-\"><span style=\"font-weight: 400;\"><strong>Solution: <\/strong><\/span><a href=\"https:\/\/clickup.com\/blog\/automate-tasks\/\"><strong><span style=\"font-weight: 400;\">Task automation<\/span><\/strong><\/a><\/h4>\n\n\n\n<p><span style=\"font-weight: 400;\">Fortunately, you don\u2019t have to experiment with ClickUp.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You get access to around 50+ pre-made <\/span><a href=\"https:\/\/docs.clickup.com\/en\/articles\/3904901-automations\"><span style=\"font-weight: 400;\">Automations <\/span><\/a><span style=\"font-weight: 400;\">that help you manage repetitive<\/span><span style=\"font-weight: 400;\"> task management <\/span><span style=\"font-weight: 400;\">processes.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">With it, you can automatically:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">Assign people to tasks<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Change a <\/span><span style=\"font-weight: 400;\">task<\/span><span style=\"font-weight: 400;\"> to <\/span><a href=\"https:\/\/docs.clickup.com\/en\/articles\/1116076-priorities\"><span style=\"font-weight: 400;\">high priority<\/span><\/a><span style=\"font-weight: 400;\"> when the due date approaches&nbsp;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Change the <\/span><span style=\"font-weight: 400;\">task list<\/span><span style=\"font-weight: 400;\"> when the priority changes<\/span><\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400;\">And if you can\u2019t find a particular automation, you can create your own!<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">(<\/span><i><span style=\"font-weight: 400;\">without any explosions, of course)<\/span><\/i><\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"856\" height=\"677\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image17.png\" alt=\"automation in ClickUp\" class=\"wp-image-13508\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image17.png 856w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image17-300x237.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image17-768x607.png 768w\" sizes=\"auto, (max-width: 856px) 100vw, 856px\" \/><\/figure>\n\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><\/figure>\n<\/div>\n\n\n\n<p><i><span style=\"font-weight: 400;\">But wait.<\/span><\/i><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">What about the things that Notion does <\/span><b>well<\/b><span style=\"font-weight: 400;\">, like note-taking?<\/span><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"29-can-clickup-handle-whatever-notion-does-\"><span style=\"font-weight: 400;\">Can ClickUp handle whatever Notion does?<\/span><\/h4>\n\n\n\n<p><span style=\"font-weight: 400;\">You betcha!<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">ClickUp\u2019s Notepad<\/span><span style=\"font-weight: 400;\"> feature<\/span><span style=\"font-weight: 400;\"> lets you quickly jot down all your ideas (<\/span><i><span style=\"font-weight: 400;\">especially the ones you get at 3 AM)<\/span><\/i><span style=\"font-weight: 400;\">, so you can convert them into actionable tasks later.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You can also:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">Create checklists<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Add rich text formatting like<\/span><b> bold<\/b><span style=\"font-weight: 400;\">,<\/span><i><span style=\"font-weight: 400;\"> italic<\/span><\/i><span style=\"font-weight: 400;\">, <\/span><span style=\"font-weight: 400;\">underline<\/span><span style=\"font-weight: 400;\">, etc.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Print your notes<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Instantly share them with your team<\/span><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"337\" height=\"450\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2018\/07\/notepadgif.gif\" alt=\"Notepad in ClickUp\" class=\"wp-image-4807\"\/><\/figure>\n\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><\/figure>\n<\/div>\n\n\n\n<p><b><i>But what about Wikis?<\/i><\/b><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">We got them too!<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">ClickUp lets you create dynamic Wiki databases with <\/span><a href=\"https:\/\/clickup.com\/features\/docs\">ClickUp <span style=\"font-weight: 400;\">Docs<\/span><\/a><a href=\"https:\/\/docs.clickup.com\/en\/articles\/2957090-docs-in-clickup\"><span style=\"font-weight: 400;\">.<\/span><\/a><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">And since each Doc is stored alongside your <\/span><span style=\"font-weight: 400;\">project<\/span><span style=\"font-weight: 400;\"> spaces, you can easily access them whenever you want.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">With Docs, you can also:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Connect your tasks, projects, and other Docs to each other with relationships to perform quick updates and keep all your work in one place<\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Collaborate over files with your team using real-time editing<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Nest pages within a Doc like in Notion<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Embed links, YouTube videos, pictures, and more<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Customize who gets access to each Doc<\/span><\/li>\n\n\n\n<li>Activate the author setting to show the Doc creator and contributors<\/li>\n\n\n\n<li>Select a custom cover image from the gallery, your desktop, a link, or the Unsplash library<\/li>\n\n\n\n<li>Adjust the font size (small, normal, large) for easy viewing<\/li>\n\n\n\n<li>Toggle the subpages widget at the top of the page to quickly access all subpages<\/li>\n\n\n\n<li>Expand the stats to view word count, characters, and reading time<\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Let your Docs get indexed by Google to appear in search results<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Drag and drop sections of your Doc to organize the appearance<\/span><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"497\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/image11-1.gif\" alt=\"docs in ClickUp\" class=\"wp-image-13502\"\/><\/figure>\n\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><\/figure>\n<\/div>\n\n\n\n<p><a href=\"https:\/\/docs.clickup.com\/en\/articles\/1462347-clickup-apps-across-all-devices\"><b>Powerful mobile project management app:<\/b><\/a><span style=\"font-weight: 400;\"> manage your team from anywhere, even you<\/span>r couch. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Conclusion<\/h2>\n\n\n\n<p><em>So, should you choose Notion for&nbsp;<\/em><em>project management<\/em><em>?<\/em><\/p>\n\n\n\n<p>There\u2019s no denying that Notion is a great&nbsp;knowledge management&nbsp;and&nbsp;note-taking app.<\/p>\n\n\n\n<p>But when it comes to&nbsp;managing projects, it\u2019s pretty limited.<\/p>\n\n\n\n<p>It lacks a lot of key features that are already present in dedicated&nbsp;project management software&nbsp;like ClickUp.<\/p>\n\n\n\n<p>A&nbsp;tool&nbsp;like ClickUp not only allows you to <a href=\"https:\/\/clickup.com\/blog\/how-to-build-a-content-database\/\">build detailed databases<\/a> like Notion; it also offers all the essential features you need to manage your team and projects efficiently.<\/p>\n\n\n\n<p><em>So<a href=\"https:\/\/clickup.com\/\">&nbsp;get ClickUp for free<\/a>&nbsp;today, and let your team\u2019s productivity shoot for the stars!<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Curious about Notion project management? It\u2019s been just four years since Notion arrived on the scene, and the software has already made waves in the industry. But what is Notion? Notion is a powerful note-taking app (similar to Evernote) and a collaborative tool that helps teams organize their work and documents. While the Notion workspace [&hellip;]<\/p>\n","protected":false},"author":36,"featured_media":13489,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"ub_ctt_via":"","cu_sticky_sidebar_cta_is_visible":true,"cu_sticky_sidebar_cta_title":"Start using ClickUp today","cu_sticky_sidebar_cta_bullet_1":"Manage all your work in one place","cu_sticky_sidebar_cta_bullet_2":"Collaborate with your team","cu_sticky_sidebar_cta_bullet_3":"Use ClickUp for FREE\u2014forever","cu_sticky_sidebar_cta_button_text":"Get Started","cu_sticky_sidebar_cta_button_link":"","_uf_show_specific_survey":0,"_uf_disable_surveys":false,"footnotes":""},"categories":[223],"tags":[],"class_list":["post-13487","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-software"],"featured_image_src":"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2020\/12\/notion-project-management.png","author_info":{"display_name":"Greg Swan","author_link":"https:\/\/clickup.com\/blog\/author\/greg\/"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Use Notion for Project Management | ClickUp<\/title>\n<meta name=\"description\" content=\"Curious about Notion project management? 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