{"id":128870,"date":"2024-08-30T18:13:03","date_gmt":"2024-08-31T01:13:03","guid":{"rendered":"https:\/\/clickup.com\/blog\/?p=128870"},"modified":"2026-02-13T02:23:50","modified_gmt":"2026-02-13T10:23:50","slug":"how-to-write-release-notes","status":"publish","type":"post","link":"https:\/\/clickup.com\/blog\/how-to-write-release-notes\/","title":{"rendered":"How to Write Release Notes (With Templates &#038; Examples)"},"content":{"rendered":"\n<p>Products are constantly changing, whether it\u2019s due to fixing a bug, updating a feature, or introducing an entirely new one. It\u2019s hard for customers to know what\u2019s happening without release notes.<\/p>\n\n\n\n<p>Release notes offer the best way for development and product teams to share what\u2019s new, update customers on fixes and improvements, and share the story of product development.<\/p>\n\n\n\n<p>In this guide, we\u2019ll cover what release notes are, why they\u2019re valuable, and how to write release notes that are clear, useful, and worth sharing. We\u2019ll also give you some of our favorite examples and introduce you to a product release notes tool that\u2019ll make writing and publishing your notes even easier. \u2714\ufe0f<\/p>\n\n\n\n<div id=\"ub_table-of-contents-748b7bd1-8e1f-499d-88a7-badd0c1177d6\" class=\"ub_table-of-contents\" data-hidetext=\"hide\" data-initiallyhideonmobile=\"false\" data-initiallyshow=\"true\" data-scrolltype=\"auto\" data-showtext=\"show\">\n<div class=\"ub_table-of-contents-header-container\">\n<div class=\"ub_table-of-contents-header\">\n<div class=\"ub_table-of-contents-title\">How to Write Release Notes (With Templates and Examples)<\/div>\n<\/div>\n<\/div>\n<div class=\"ub_table-of-contents-extra-container\">\n<div class=\"ub_table-of-contents-container ub_table-of-contents-1-column\">\n<ul>\n<li><a href=\"https:\/\/clickup.com\/blog\/how-to-write-release-notes\/#0-what-are-release-notes\">What Are Release Notes?<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/how-to-write-release-notes\/#1-why-are-good-release-notes-important\">Why Are Good Release Notes Important?<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/how-to-write-release-notes\/#2-who-should-write-release-notes\">Who Should Write Release Notes?<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/how-to-write-release-notes\/#3-9-steps-to-writing-effective-release-notes-and-product-updates\">9 Steps to Writing Effective Release Notes and Product Updates<\/a>\n<ul>\n<li><a href=\"https:\/\/clickup.com\/blog\/how-to-write-release-notes\/#4-1-understand-your-audience\">1. Understand your audience<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/how-to-write-release-notes\/#5-2-use-a-release-notes-template\">2. Use a release notes template<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/how-to-write-release-notes\/#6-3-make-your-headline-clear\">3. Make your headline clear<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/how-to-write-release-notes\/#7-4-add-a-category-or-subject\">4. Add a category or subject<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/how-to-write-release-notes\/#8-5-pinpoint-the-main-product-feature\">5. Pinpoint the main product feature<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/how-to-write-release-notes\/#9-6-be-concise\">6. Be concise<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/how-to-write-release-notes\/#10-7-add-supporting-imagery\">7. Add supporting imagery<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/how-to-write-release-notes\/#11-8-link-to-supporting-resources\">8. Link to supporting resources<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/how-to-write-release-notes\/#12-9-ask-for-customer-feedback\">9. Ask for customer feedback<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/how-to-write-release-notes\/#13-how-to-distribute-release-notes\">How to Distribute Release Notes<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/how-to-write-release-notes\/#14-5-examples-of-amazing-release-notes\">5 Examples of Amazing Release Notes<\/a><\/li>\n<li><a href=\"https:\/\/clickup.com\/blog\/how-to-write-release-notes\/#20-make-publishing-easier-with-a-release-notes-tool\">Make Publishing Easier with a Release Notes Tool<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n\n\n<div style=\"border: 3px solid #000000; border-radius: 0%; background-color: inherit; \" class=\"ub-styled-box ub-bordered-box wp-block-ub-styled-box\" id=\"ub-styled-box-0b00e0d5-8388-46c4-8219-74f34fd038ad\">\n<h2 class=\"wp-block-heading\" id=\"0-%E2%8F%B0tldr-how-to-create-a-poll-in-microsoft-teams\">\u23f0TL;DR: Release Notes Explained<\/h2>\n\n\n\n<p><strong>1. What are release notes in software?<br><\/strong>Release notes summarize what changed in a product version, including new features, fixes, improvements, and security updates.<\/p>\n\n\n\n<p><strong>2. Why are release notes important for customers?<br><\/strong>They reduce confusion, cut support tickets, highlight value, and show that the product is continuously improving.<\/p>\n\n\n\n<p><strong>3. Who should write product release notes?<br><\/strong>They\u2019re usually written by product managers or developers, the people closest to the work.<\/p>\n\n\n\n<p><strong>4. What makes release notes effective?<br><\/strong>Clear headlines, simple language, organized categories, visuals, and links to deeper resources.<\/p>\n\n\n\n<p><strong>5. How can teams create and publish release notes faster?<br><\/strong>Using structured templates, collaboration tools, and AI helps teams draft, review, and share updates efficiently.<\/p>\n\n\n\n<div class=\"wp-block-cu-buttons\"><a href=\"https:\/\/clickup.com\/templates\/release-notes-1737m-78653\" class=\"cu-button cu-button--purple cu-button--improved\">Start with a Ready-Made Template<\/a><\/div>\n\n\n<\/div>\n\n\n<h2 class=\"wp-block-heading\" id=\"0-what-are-release-notes\">What Are Release Notes in Software?<\/h2>\n\n\n\n<p>Release notes are a record of what\u2019s changed within a product since the last version. They serve as a way for development teams to tell end users what\u2019s new, what\u2019s now fixed, and what they can look forward to using for the first time.<\/p>\n\n\n\n<p>Release notes cover a variety of updates, including:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>New features<\/li>\n\n\n\n<li>Product changes<\/li>\n\n\n\n<li>Bug fixes<\/li>\n\n\n\n<li>App updates<\/li>\n\n\n\n<li>API changes<\/li>\n\n\n\n<li>User experience enhancements<\/li>\n\n\n\n<li>Security updates<\/li>\n<\/ul>\n\n\n\n<p>It\u2019s common to find release notes in<a href=\"https:\/\/clickup.com\/blog\/saas-examples\/\"> SaaS products<\/a> and digital tools, as these products change frequently to account for bugs, security, and innovation. You might also find release notes described as a changelog or product updates, depending on the company publishing them.<\/p>\n\n\n<div style=\"border: 3px solid #3c763d; border-radius: 0%; background-color: #dff0d8; \" class=\"ub-styled-box ub-bordered-box wp-block-ub-styled-box\" id=\"ub-styled-box-1e2394fc-5dc2-4c88-a3c4-e9e911727486\">\n<h2 class=\"wp-block-heading\" id=\"2-%E2%AD%90-featured-template-\">\u2b50 <mark style=\"background-color:rgba(0, 0, 0, 0);color:#3c763d\" class=\"has-inline-color\">Featured Template<\/mark><\/h2>\n\n\n\n<p>Keep everyone in the loop with the <a href=\"https:\/\/clickup.com\/templates\/release-notes-1737m-78653\">ClickUp Release Notes Template<\/a>. Share updates, fix issues, and spotlight new features\u2014all in one clear view.<\/p>\n\n\n\n<div class=\"wp-block-create-block-cu-image-with-overlay\"><div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><div class=\"cu-image-with-overlay__overlay\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/11\/image-611.png\" alt=\"Maintain transparency with the ClickUp Release Notes Template\" class=\"image skip-lazy cu-image-with-overlay__image\" style=\"width:100%;height:auto\"><div class=\"cu-image-with-overlay__cta-wrap\"><a href=\"https:\/\/app.clickup.com\/signup?template=1737m-78653&amp;_gl=1*1xr1mzn*_gcl_aw*R0NMLjE3Mzk4MDA0MjMuQ2p3S0NBaUEyY3U5QmhCaEVpd0FmdDZJeEJnQmRsZ0x2ZVJGeEVrRS1MYmt5cVBEa3dQRXRtdUpxaWRKVF9ON0lnR3U2M1Nzc0Rza2Nob0M4cTRRQXZEX0J3RQ..*_gcl_au*NjY4OTQ0Njg5LjE3NDY1Mzk2ODg.\" class=\"cu-image-with-overlay__cta cu-image-with-overlay__cta--#7c68ee\" data-segment-track-click=\"true\" data-segment-section-model-name=\"imageCTA\" data-segment-button-clicked=\"Get Free Template\" data-segment-props='{\"location\":\"body\",\"sectionModelName\":\"imageCTA\",\"buttonClicked\":\"Get Free Template\"}'>Get Free Template<\/a><\/div><\/div><figcaption class=\"wp-element-caption\">Maintain transparency with the ClickUp Release Notes Template<\/figcaption><\/figure><\/div><\/div>\n\n\n<\/div>\n\n\n<h2 class=\"wp-block-heading\" id=\"1-why-are-good-release-notes-important\">Why Are Release Notes Important for Customers and Teams?<\/h2>\n\n\n\n<p>Release notes are necessary to keep communication open and improve the customer experience. \ud83c\udf3b<\/p>\n\n\n\n<p>Great release notes don\u2019t just give an update on what\u2019s new. They also:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Reduce incoming support tickets asking how to use a new or changed feature<\/li>\n\n\n\n<li>Improve customer retention<\/li>\n\n\n\n<li>Introduce your customers to new or better ways they can use your product<\/li>\n\n\n\n<li>Allow you to spotlight specific features or plan upgrades<\/li>\n\n\n\n<li>Signal that you\u2019re actively working on improving your product<\/li>\n\n\n\n<li>Help your team members form habits around innovation, improvement, and change<\/li>\n<\/ul>\n\n\n\n<p>After working on a product release or bug fix for so long, writing about it isn\u2019t always at the top of your team\u2019s mind\u2014but it\u2019s an essential step to retain your loyal audience.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"2-who-should-write-release-notes\">Who Should Be Responsible for Writing Release Notes?<\/h2>\n\n\n\n<p>Release notes differ from other types of corporate communication because they\u2019re handled by the team that worked on the product itself\u2014not your marketing or communications team.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1920\" height=\"1080\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/10\/ClickUp-Software-Teams.gif\" alt=\"How to write release notes: ClickUp's List, Board, Gantt, and Box views\" class=\"wp-image-111094\"\/><figcaption class=\"wp-element-caption\">Streamline your development process with ClickUp\u2019s all-in-one work hub for planning, building, and shipping.<\/figcaption><\/figure>\n\n\n\n<p>If you\u2019re part of a small team, the lead developer will often write release notes. The product manager takes the lead in a larger product or software development team. Your marketing team might get involved with ideas on where to share release notes, but largely, this is a content type that comes directly from the <a href=\"https:\/\/clickup.com\/teams\/product\">product development<\/a> team. \ud83d\udcbb<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"3-9-steps-to-writing-effective-release-notes-and-product-updates\">How Do You Write Effective Product Release Notes?<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Identify the audience and match their language level<\/li>\n\n\n\n<li>Use a structured template to avoid missing details<\/li>\n\n\n\n<li>Write headlines that explain the change immediately<\/li>\n\n\n\n<li>Organize updates with categories or tags<\/li>\n\n\n\n<li>Highlight the most important feature prominently<\/li>\n\n\n\n<li>Keep explanations short and easy to scan<\/li>\n\n\n\n<li>Include visuals to demonstrate value<\/li>\n\n\n\n<li>Link to deeper help or historical context<\/li>\n\n\n\n<li>Invite users to share feedback or report issues<\/li>\n<\/ul>\n\n\n\n<p>Release notes aren\u2019t just a nice bonus; they\u2019re essential to keep your users informed and engaged with your product. Learn how to write better release notes with this step-by-step guide. You can also checkout the video for a quick summary!<\/p>\n\n\n<p><iframe loading=\"lazy\" title=\"How to Write Release Notes That Users Love (+Templates and Examples)\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/SzCYIuLHQOc?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"4-1-understand-your-audience\">1. Understand your audience<\/h3>\n\n\n\n<p>To write better, you need to know your audience better. Spend time thinking about your end users, what they value, and what information they\u2019ll need from your release notes or product changelog. \u2728<\/p>\n\n\n\n<p>Avoid overly technical jargon\u2014except where it\u2019s necessary to describe a feature or if your audience requires it. Otherwise, opt for plain language instead.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"540\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/07\/Reprompting_GIF.gif\" alt=\"How to write release notes: writing an essay using ClickUp's AI tool\" class=\"wp-image-67743\"\/><figcaption class=\"wp-element-caption\">Fine-tune your results to reach better content faster using reprompting in ClickUp AI<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"5-2-use-a-release-notes-template\">2. Use a release notes template<\/h3>\n\n\n\n<p>With so many <a href=\"https:\/\/clickup.com\/blog\/technical-documentation-templates\/\">technical documentation templates<\/a>, there\u2019s no need to start from scratch. Shortcut your way to success using a purpose-built <a href=\"https:\/\/clickup.com\/blog\/release-notes-templates\/\">release notes template<\/a> that means you won\u2019t skip any of the essentials. \ud83d\udcc4<\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"763\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/05\/ClickUp-Release-Notes-Template.png\" alt=\"How to write release notes: ClickUp's Release Notes Template\" class=\"wp-image-58852\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/05\/ClickUp-Release-Notes-Template.png 1000w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/05\/ClickUp-Release-Notes-Template-300x229.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/05\/ClickUp-Release-Notes-Template-768x586.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/05\/ClickUp-Release-Notes-Template-700x534.png 700w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><figcaption class=\"wp-element-caption\">Instead of starting from scratch, write your changes and updates more quickly with the ClickUp Release Notes Template<\/figcaption><\/figure>\n\n\n\n<div class=\"wp-block-cu-buttons\"><a class=\"cu-button cu-button--blue\" href=\"https:\/\/app.clickup.com\/signup?template=1737m-78653\">Download This Template<\/a><\/div>\n\n\n\n<p>The best template for this is the <a href=\"https:\/\/clickup.com\/templates\/release-notes-1737m-78653\">Release Notes Template by ClickUp<\/a>. This template has everything you need to start writing better changelog updates\u2014including space for your release date, version number, heading, categories, and screenshots.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"6-3-make-your-headline-clear\">3. Make your headline clear<\/h3>\n\n\n\n<p>Every update in your changelog should be clear without the end user having to click through and read every one. Give each update a clear title or heading that explains what\u2019s new.<\/p>\n\n\n\n<p>It\u2019s fine to start your updates with \u201cNew release\u201d or \u201cFeature release,\u201d but the title should also give some more insight. Explain that you\u2019re launching an update for your app, bug fixes for your desktop version, or a new integration with a popular tool.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"7-4-add-a-category-or-subject\">4. Add a category or subject<\/h3>\n\n\n\n<p>With so many product updates happening over time, it can be hard for users to review related notes without some organization system. Simplify the experience by adding tags, categories, or subjects.<\/p>\n\n\n\n<p>Group your release notes together by type so they\u2019re easy to filter through. Create and use categories like \u201cuser experience update,\u201d \u201cintegration update,\u201d or \u201cnew product feature\u201d so you can keep release notes organized and easy to find.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"8-5-pinpoint-the-main-product-feature\">5. Pinpoint the main product feature<\/h3>\n\n\n\n<p>Your product releases might have more than one update or bug fix. While you should mention every change, it\u2019s also helpful to highlight the main change in functionality or new features to attract attention and spotlight an exciting new introduction. \ud83d\udca1<\/p>\n\n\n\n<p>Mention the main feature or change in your new update\u2019s heading and some imagery to introduce users to the new product feature or enhanced functionality. This is a great way to increase product utilization and encourage users to explore your product further.<\/p>\n\n\n\n<p>If you\u2019re dedicating an update to a new feature, try using a <a href=\"https:\/\/clickup.com\/blog\/product-launch-templates\/\">product launch template<\/a> to streamline the process.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1400\" height=\"548\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/02\/ClickUp-Product-Launch-Categories-Template-1400x548.png\" alt=\"How to write release notes: ClickUp's Product Launch Template\" class=\"wp-image-50907\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/02\/ClickUp-Product-Launch-Categories-Template-1400x548.png 1400w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/02\/ClickUp-Product-Launch-Categories-Template-300x118.png 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/02\/ClickUp-Product-Launch-Categories-Template-768x301.png 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/02\/ClickUp-Product-Launch-Categories-Template-1536x602.png 1536w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/02\/ClickUp-Product-Launch-Categories-Template-700x274.png 700w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/02\/ClickUp-Product-Launch-Categories-Template.png 1897w\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" \/><figcaption class=\"wp-element-caption\">Break down your product launch by category with this specific ClickUp view<\/figcaption><\/figure>\n\n\n\n<div class=\"wp-block-cu-buttons\"><a class=\"cu-button cu-button--blue\" href=\"https:\/\/app.clickup.com\/signup?template=t-176181385\">Download This Template<\/a><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"9-6-be-concise\">6. Be concise<\/h3>\n\n\n\n<p>Product release notes shouldn\u2019t be overly wordy. It\u2019s tempting to write at length about a feature you\u2019re excited about but save this for a supporting blog post. Keep your release notes concise so they\u2019re easy to read. \u270d\ufe0f<\/p>\n\n\n\n<p>Keep your headings short, use clear language in short paragraphs, and use bullet points wherever possible. The goal is to communicate what\u2019s changed and its impact\u2014for anything else, you can always add a link to more information.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"10-7-add-supporting-imagery\">7. Add supporting imagery<\/h3>\n\n\n\n<p>While some companies favor a \u201cno-frills\u201d approach to software release notes, it\u2019s almost always helpful to include some imagery\u2014especially if introducing a new feature or product. \ud83d\uddbc\ufe0f<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"800\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2022\/09\/rich-formatting-and-slash-commands-in-clickup-docs.gif\" alt=\"How to write release notes: rich formatting and slash commands in ClickUp Docs\" class=\"wp-image-41994\"\/><figcaption class=\"wp-element-caption\">ClickUp Docs allows rich formatting and <a href=\"https:\/\/clickup.com\/blog\/slash-commands\/\">slash commands<\/a> to work more efficiently<\/figcaption><\/figure>\n\n\n\n<p>Screenshots, animated walkthroughs, GIFs, and short video clips are all ideal ways to share your new feature or functionality with end users. Work with your design team to create assets that explain your new feature and encourage users to try it out themselves.<\/p>\n\n\n<div style=\"border: 3px solid #9b51e0; border-radius: 0%; background-color: inherit; \" class=\"ub-styled-box ub-bordered-box wp-block-ub-styled-box\" id=\"ub-styled-box-382f9edd-a8f0-4a28-8e91-8146c88480ad\">\n<p id=\"ub-styled-box-bordered-content-\"><strong>\ud83d\udcee ClickUp Insight: <\/strong>Low-performing teams are <a href=\"https:\/\/clickup.com\/blog\/work-week\/\" target=\"_blank\" rel=\"noreferrer noopener\">4 times more likely to juggle 15+ tool<\/a>s, while high-performing teams maintain efficiency by limiting their toolkit to 9 or fewer platforms. But how about using one platform?\u00a0<\/p>\n\n\n\n<p>As the everything app for work, <a href=\"https:\/\/clickup.com\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">ClickUp <\/a>brings your tasks, projects, docs, wikis, chat, and calls under a single platform, complete with AI-powered workflows. Ready to work smarter? ClickUp works for every team, makes work visible, and allows you to focus on what matters while AI handles the rest.<\/p>\n\n\n\n<div class=\"wp-block-cu-buttons\"><a href=\"https:\/\/clickup.com\/signup\" class=\"cu-button cu-button--purple cu-button--improved\">Start Writing Release Notes in ClickUp<\/a><\/div>\n\n\n<\/div>\n\n\n<h3 class=\"wp-block-heading\" id=\"11-8-link-to-supporting-resources\">8. Link to supporting resources<\/h3>\n\n\n\n<p>Your release notes should be short, but sometimes, you\u2019ll want to explain a concept in more detail or refer back to a previous release. That\u2019s where linking to supporting resources comes in handy. \ud83d\udd17<\/p>\n\n\n\n<p>Use internal links thoughtfully within release notes to signpost users to help articles, blog posts, and previous release notes that add context or give practical tips on using a feature. You might also want to link to your product roadmap or <a href=\"https:\/\/clickup.com\/blog\/project-milestone-examples\/\">project milestones<\/a> for transparency. You can include details on contacting your support team with any questions.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"12-9-ask-for-customer-feedback\">9. Ask for customer feedback<\/h3>\n\n\n\n<p>Even though you\u2019re fixing bugs regularly and introducing updates based on feature requests, you won\u2019t always get it right. Asking for customer feedback is a key part of the cycle, and there\u2019s no better place to do it than within your product release notes. \ud83c\udf89<\/p>\n\n\n\n<p>Include a line at the end of your changelog to ask users to submit their feedback, a bug report, or a feature request. Make this process even easier by using ClickUp\u2019s Form view to create a feedback form or one of the <a href=\"https:\/\/clickup.com\/blog\/bug-report-templates\/\">bug report templates<\/a>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"540\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/04\/Conditional-Logic-in-ClickUp-Forms-Product-Feedback-Example.gif\" alt=\"Conditional Logic in ClickUp Forms Product Feedback Example\" class=\"wp-image-55353\"\/><figcaption class=\"wp-element-caption\">Conditional Logic in ClickUp Forms Product Feedback Example<\/figcaption><\/figure>\n\n\n\n<p>You could also open comments and reply to users within the feed\u2014this is a great way to introduce transparency and build a stronger relationship with your community.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"13-how-to-distribute-release-notes\">Where Should You Publish and Share Release Notes?<\/h2>\n\n\n\n<p>Publishing across multiple channels ensures visibility and keeps both external users and internal teams aligned.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Email campaigns<\/li>\n\n\n\n<li>Social platforms<\/li>\n\n\n\n<li>In-app notifications<\/li>\n\n\n\n<li>Blog updates<\/li>\n\n\n\n<li>Stakeholder communications<\/li>\n\n\n\n<li>Community forums<\/li>\n<\/ul>\n\n\n\n<p>Once you\u2019re done writing your release notes, you\u2019ll need to publish and distribute them. Release notes and changelogs typically live blog-style on your company\u2019s website, but it\u2019s also worth distributing them further. \ud83d\udce7<\/p>\n\n\n\n<p>The exact channels you\u2019ll use depend on your marketing and communications strategy, but popular places to share release notes and news include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Email updates<\/li>\n\n\n\n<li>Social media posts<\/li>\n\n\n\n<li>In-app notifications<\/li>\n\n\n\n<li>Blog posts<\/li>\n\n\n\n<li>Stakeholder updates<\/li>\n\n\n\n<li><a href=\"https:\/\/clickup.com\/blog\/press-release-templates\/\">Press releases<\/a><\/li>\n\n\n\n<li>Community or product forums<\/li>\n<\/ul>\n\n\n\n<p>Work with your marketing team to agree on a distribution schedule and pattern for your release notes that covers your audience base and keeps them informed in the best way possible. You should also distribute release notes internally or make them available centrally, like a custom-built wiki within <a href=\"https:\/\/www.clickup.com\/\">ClickUp<\/a>.<\/p>\n\n\n<p><iframe loading=\"lazy\" title=\"How to Write Release Notes That Users Love (+Templates and Examples)\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/SzCYIuLHQOc?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"14-5-examples-of-amazing-release-notes\">What Do Great Release Notes Look Like in Practice?<\/h2>\n\n\n\n<p>Strong examples combine clarity, visuals, structure, and ownership to make updates easy to understand and act on.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>ClickUp:<\/strong> Quarterly organization, rich visuals, contributor visibility<\/li>\n\n\n\n<li><strong>Notion:<\/strong> Blog-style storytelling with concise feature summaries<\/li>\n\n\n\n<li><strong>Slack:<\/strong> Platform-specific updates with user-friendly translations<\/li>\n\n\n\n<li><strong>Google Chrome:<\/strong> Minimal format with strong ownership and reporting prompts<\/li>\n\n\n\n<li><strong>Zoho:<\/strong> Timeline view that visualizes product evolution<\/li>\n<\/ul>\n\n\n\n<p>Knowing how to write a release note is great, but what does it look like in the real world? To give you some ideas and inspiration, look at some of our favorite <a href=\"https:\/\/clickup.com\/blog\/release-notes-examples\/\">release note examples<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"15-1-clickup\">1. ClickUp<\/h3>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"655\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/ClickUp.jpg\" alt=\"ClickUp's Release Notes\" class=\"wp-image-128872\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/ClickUp.jpg 1200w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/ClickUp-300x164.jpg 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/ClickUp-768x419.jpg 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/ClickUp-700x382.jpg 700w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><figcaption class=\"wp-element-caption\">An example of ClickUp\u2019s release notes<\/figcaption><\/figure>\n\n\n\n<p>ClickUp\u2019s release notes are a great reminder of what you can achieve with our product, as they\u2019re all written and published within ClickUp itself\u2014including <a href=\"https:\/\/dev-doc.clickup.com\/333\/d\/h\/ad-714989\/87e9149504a8c51\/ad-3200073\" target=\"_blank\" rel=\"noreferrer noopener\">this example from December 2023<\/a>. \ud83c\udf84<\/p>\n\n\n\n<p>ClickUp\u2019s release notes are organized into quarters\u2014making navigating to a specific release update easy. Individual release notes feature text updates with clear headings, animated screenshots or GIFs, and links to further resources. The release note owner and contributors are listed, too, which is a nice touch for accountability, ownership, and transparency.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"16-2-notion\">2. Notion<\/h3>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"600\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/Notion.jpg\" alt=\"Notion's release notes\" class=\"wp-image-128875\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/Notion.jpg 1200w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/Notion-300x150.jpg 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/Notion-768x384.jpg 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/Notion-700x350.jpg 700w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><figcaption class=\"wp-element-caption\">via <a href=\"https:\/\/www.notion.so\/releases\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Notion<\/a><\/figcaption><\/figure>\n\n\n\n<p>Notion\u2019s approach to product release notes is more of a blog-style format, with the latest update shown fully before a list of previous updates. \ud83d\udcdd<\/p>\n\n\n\n<p>Every Notion release note includes a useful title, screenshots or imagery, and bug fixes made during the latest update. While their release notes are short, they offer end users enough detail to explore new features or use the product more fully.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"17-3-slack\">3. Slack<\/h3>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"595\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/Slack.jpg\" alt=\"Slack's release notes\" class=\"wp-image-128876\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/Slack.jpg 1200w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/Slack-300x149.jpg 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/Slack-768x381.jpg 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/Slack-700x347.jpg 700w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><figcaption class=\"wp-element-caption\">via <a href=\"https:\/\/slack.com\/intl\/en-gb\/release-notes\/windows\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Slack<\/a><\/figcaption><\/figure>\n\n\n\n<p>With so many users across multiple apps, Slack has split its product release notes into categories based on the platform. \ud83d\udcf1<\/p>\n\n\n\n<p>Let\u2019s take a look at their Windows release notes as an example. The landing page is clear and concise, with a prompt that you should update for security improvements. Each product release note includes a table at the end that translates the key statements into what it means for end users. This is a great way to communicate a technical update in a more user-friendly way.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"18-4-google-chrome\">4. Google Chrome<\/h3>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"665\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/Google-Chrome.jpg\" alt=\"Google Chrome's release notes\" class=\"wp-image-128873\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/Google-Chrome.jpg 1200w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/Google-Chrome-300x166.jpg 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/Google-Chrome-768x426.jpg 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/Google-Chrome-700x388.jpg 700w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><figcaption class=\"wp-element-caption\">via <a href=\"https:\/\/chromereleases.googleblog.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Google Chrome<\/a><\/figcaption><\/figure>\n\n\n\n<p>Google\u2019s <a href=\"https:\/\/chromereleases.googleblog.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">release notes for Chrome<\/a> are clear, simple, and easy to understand. Every update also encourages users to file a bug report or report an issue if they find one. \ud83d\udc1e<\/p>\n\n\n\n<p>What we like about Google Chrome\u2019s release notes is that a team member signs off every update. It\u2019s great for personal ownership, transparency, and trust. You can see that the update comes directly from the product team.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"19-5-zoho\">5. Zoho<\/h3>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"614\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/Zoho.jpg\" alt=\"Zoho's Release Notes\" class=\"wp-image-128877\" srcset=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/Zoho.jpg 1200w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/Zoho-300x154.jpg 300w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/Zoho-768x393.jpg 768w, https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/Zoho-700x358.jpg 700w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><figcaption class=\"wp-element-caption\">via <a href=\"https:\/\/www.zoho.com\/crm\/whats-new\/release-notes.html\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Zoho<\/a><\/figcaption><\/figure>\n\n\n\n<p>The team at Zoho takes a more visual approach to how they share their release notes\u2014they\u2019re arranged in a timeline view. \ud83d\udcc5<\/p>\n\n\n\n<p>Browsing through <a href=\"https:\/\/www.zoho.com\/crm\/whats-new\/release-notes.html\" target=\"_blank\" rel=\"noreferrer noopener\">Zoho\u2019s release notes<\/a> gives you a clear snapshot of how the product has changed over time, thanks to its fun and practical timeline view. Release notes are given a clear title and summary; you can click through for even more detail.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"20-make-publishing-easier-with-a-release-notes-tool\">Why Use a Dedicated Release Notes Tool?<\/h2>\n\n\n\n<p>While you can write your release notes in any word processing tool and publish them manually to your website, this can be time-consuming. It\u2019s also harder to manage effectively at scale, with plenty of opportunities for the workflow to get interrupted.<\/p>\n\n\n\n<p>What you need is a tool designed to improve the <a href=\"https:\/\/clickup.com\/blog\/release-management-process\/\">release management process<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"21-what-to-look-for-in-a-release-notes-tool\">What Features Should You Evaluate in a Release Notes Tool?<\/h3>\n\n\n\n<p>As you search for a <a href=\"https:\/\/clickup.com\/blog\/release-management-tools\/\">release management tool<\/a> that will make your life much easier, there are some things to consider:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Features:<\/strong> Does the tool have the features I need for publishing release notes?<\/li>\n\n\n\n<li><strong>Integration<\/strong><strong>: <\/strong>Does this tool or app work with the ones I already use?<\/li>\n\n\n\n<li><strong>Ease of use: <\/strong>Is the app easy to use? Could my whole team be trained on it?<\/li>\n\n\n\n<li><strong>Pricing:<\/strong> Is the tool affordable? Is there a free plan available?<\/li>\n<\/ul>\n\n\n\n<p>These questions allow you to determine what you need the most and which elements are less important to you. That way, you can find the release notes tool that\u2019s an ideal match for your goals.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"22-use-clickup-to-write-and-publish-your-own-release-notes\">How Does ClickUp Help Teams Create Release Notes Faster?<\/h3>\n\n\n\n<p>ClickUp connects planning, collaboration, <a href=\"https:\/\/clickup.com\/features\/docs\">documentation<\/a>, and <a href=\"https:\/\/clickup.com\/features\/ai\">AI assistance<\/a> in one workspace so teams can gather inputs and publish without switching tools.<\/p>\n\n\n\n<p>Unlike other software categories, there are few tools designed specifically for creating and publishing changelogs or release updates. Alongside these dedicated tools, there\u2019s one we think you should consider\u2014ClickUp. Here\u2019s why.<\/p>\n\n\n\n<p>If you\u2019re already using ClickUp for product management and <a href=\"https:\/\/clickup.com\/features\/tasks\">task management<\/a>, it makes perfect sense for it to become your essential tool for release note management, too.<\/p>\n\n\n\n<p>Gather data, communicate with your team members, and source everything you need as part of one workflow within one tool. When you have the data and insights you need, use <a href=\"https:\/\/clickup.com\/features\/docs\">ClickUp Docs<\/a> to start writing a clear, concise changelog update.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1104\" height=\"720\" src=\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/04\/AI-Overview-GIF.gif\" alt=\"How to write release notes: writing an email using ClickUp's AI tool\" class=\"wp-image-56820\"\/><figcaption class=\"wp-element-caption\">Use ClickUp AI to write faster and polish your copy, email responses, and more<\/figcaption><\/figure>\n\n\n\n<p>Access <a href=\"https:\/\/clickup.com\/features\/ai\">ClickUp AI<\/a> directly within your ClickUp Doc. This feature introduces a personalized AI assistant to brainstorm ideas, write or rewrite copy, and become part of your release-note-writing workflow.<\/p>\n\n\n\n<p>For teams that aren\u2019t already using ClickUp, it will become your go-to productivity platform. Use ClickUp to write, edit, and publish release notes and as an all-in-one place to manage all your work. \u2705<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"How to Write Release Notes That Your Users Will Love (Real Examples from Companies + Free Template)\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/Hgi_2OijNmE?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"23-try-writing-release-notes-with-clickup-today\">Ready to Simplify Your Release Notes Workflow? Try ClickUp Today<\/h2>\n\n\n\n<p>The key ingredient in writing better release notes is simplicity. Keep your updates short, clear, and insightful\u2014with only the details your end user needs.<\/p>\n\n\n\n<p>For an even better way to manage your entire product management workflow, <a href=\"https:\/\/clickup.com\/signup\">try ClickUp for free<\/a>. ClickUp makes it easier to collaborate with your product team, draft release notes, and publish them in a user-friendly changelog all from one place. \ud83e\uddf0<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Products are constantly changing, whether it\u2019s due to fixing a bug, updating a feature, or introducing an entirely new one. It\u2019s hard for customers to know what\u2019s happening without release notes. Release notes offer the best way for development and product teams to share what\u2019s new, update customers on fixes and improvements, and share the [&hellip;]<\/p>\n","protected":false},"author":125,"featured_media":128874,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"ub_ctt_via":"","cu_sticky_sidebar_cta_is_visible":true,"cu_sticky_sidebar_cta_title":"Start using ClickUp today","cu_sticky_sidebar_cta_bullet_1":"Manage all your work in one place","cu_sticky_sidebar_cta_bullet_2":"Collaborate with your team","cu_sticky_sidebar_cta_bullet_3":"Use ClickUp for FREE\u2014forever","cu_sticky_sidebar_cta_button_text":"Get Started","cu_sticky_sidebar_cta_button_link":"","_uf_show_specific_survey":0,"_uf_disable_surveys":false,"footnotes":""},"categories":[755],"tags":[],"class_list":["post-128870","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-product-management"],"featured_image_src":"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2024\/01\/how-to-write-release-notes-Blog-Feature.jpg","author_info":{"display_name":"Engineering Team","author_link":"https:\/\/clickup.com\/blog\/author\/engineering\/"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Write Release Notes (With Templates &amp; Examples) |<\/title>\n<meta name=\"description\" content=\"Want to learn how to write release notes? 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