Your to-do list is packed with things like brainstorming for newsletter ideas, assigning tasks to freelance writers, and scheduling content for publishing. With so many different pieces of content in the works at once and several team members involved, it\u2019s easy to drop the ball or miss an important deadline.<\/p>\n
But it doesn\u2019t have to be that way. ?<\/p>\n
Content workflow tools ensure that you have the tools you need to create, schedule, and manage content at every stage. Here, we\u2019ll talk more about what you should look for in these tools and highlight 10 of our favorite options to support your content creation process.<\/p>\n
- \n
- What Should You Look for in Content Workflow Software?\u00a0<\/a><\/li>\n
- The 10 Best Content Workflow Software to Use in 2024<\/a>\n
- \n
- 1. ClickUp\u00a0<\/a><\/li>\n
- 2. Narrato<\/a><\/li>\n
- 3. Kissflow<\/a><\/li>\n
- 4. Hemingway<\/a><\/li>\n
- 5. CoSchedule<\/a><\/li>\n
- 6. GatherContent<\/a><\/li>\n
- 7. Teamly<\/a><\/li>\n
- 8. Nintex<\/a><\/li>\n
- 9. ProcessMaker<\/a><\/li>\n
- 10. Planable<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n
What Should You Look for in Content Workflow Software?\u00a0<\/h2>\n
The number of tools at your disposal is endless. But finding the right one can be the difference between slogging through slow, inadequate software and reaching peak efficiency with a customizable option. \u2728<\/p>\n
\n![\"Content](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/09\/Content-Scaling-Template-1.gif\")
Effectively scale your content production process using this custom-built template in ClickUp<\/figcaption><\/figure>\n<\/div>\n Here\u2019s what to look for in content workflow software:<\/p>\n
- \n
- Workflow automation<\/strong> for <\/strong>repetitive tasks<\/strong>:<\/strong> In terms of process improvement tools<\/a>, automations speed up your workflow, minimize the risk of errors, and cut down the time it takes to schedule assignments for your team<\/li>\n
- Collaboration tools:<\/strong> Things like comments, chats, and synergistic workspaces let you work alongside team members in real time and increase visibility into each team member\u2019s work<\/li>\n
- Customizable<\/strong> <\/strong>templates<\/strong>:<\/strong> Do better work in half the time thanks to templates for all types of content \u2014 from email newsletters and social media posts to content briefs and style guides<\/li>\n
- Integrations:<\/strong> Work seamlessly with the tools you love by choosing content workflow software that integrates with messaging, time-tracking, and task management apps<\/li>\n
- Content creation support:<\/strong> Choose software that includes writing tools<\/a> and editing functionality to improve each piece with ease<\/li>\n<\/ul>\n
The 10 Best Content Workflow Software to Use<\/h2>\n
From content creation apps<\/a> and technical writing tools<\/a> to full-scale content workflow software, there\u2019s a tool to improve your processes. Here, you\u2019ll find 10 of the best tools to streamline workflow management<\/a> for your content team. ?<\/p>\n
1. ClickUp<\/a>\u00a0<\/h3>\n
\n![\"Content](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2021\/09\/content-calendar-clickup-1-1400x951.png\")
Combine custom tags and the Calendar view to visualize your content plan<\/figcaption><\/figure>\n<\/div>\n ClickUp is a project management tool<\/a> that makes everything from writing content to scheduling and spreading out workloads easier than ever. This project management tool offers a user-friendly interface and endless customization to streamline any process for content and project managers alike. ?<\/p>\n
Handle multi-channel content creation with ClickUp marketing<\/a> features. Use the built-in Docs and collaboration components to brainstorm ideas for new campaigns or build a database of your content rules. Create project roadmaps with tasks broken down for each team member, and use the different views to stay on top of progress.<\/p>\n
Build a visual workflow management system with ClickUp\u2019s Calendar view<\/a>. Daily, weekly, and monthly views break down the content plan and make it clear where each project is in the pipeline. Create custom fields and labels\u2014like drafting, editing, publishing, and promoting\u2014to segment your content creation process.<\/p>\n
Plus, build new campaigns in minutes instead of hours thanks to ClickUp AI<\/a> and customizable content templates. The AI writing assistant<\/a> generates ideas, edits, and summarizes your notes to share with the team. Templates like the ClickUp Content Calendar Template<\/a> let you plan when and how you\u2019ll create content.<\/p>\n
ClickUp best features<\/h4>\n
- \n
- Thousands of templates, including social media templates<\/a> and content calendar templates<\/a>, allow you to create and pre-schedule content in half the time<\/li>\n
- Customizable permissions let you share documents with freelancers and team members, ensuring everyone has access to the information they need \u2014 and not what they don\u2019t<\/li>\n
- Integrations with complementary content workflow software tools like Slack, Google Drive, and HubSpot streamline content management\u00a0<\/li>\n
- Multiple views, including Kanban boards and Gantt charts, increase visibility into your content calendar, workflows, and publishing schedule to avoid bottlenecks<\/li>\n
- Task management features like automations, checklists, and timelines keep your team on track for success<\/li>\n<\/ul>\n
ClickUp limitations\u00a0<\/h4>\n
- \n
- While it has a user-friendly interface, it can take some time to leverage the full functionality of the tool<\/li>\n
- Some features like the AI tool are only available on paid plans<\/li>\n<\/ul>\n
ClickUp pricing<\/h4>\n
- \n
- Free Forever<\/strong><\/li>\n
- Unlimited:<\/strong> $7\/month per user<\/li>\n
- Business:<\/strong> $12\/month per user<\/li>\n
- Enterprise:<\/strong> Contact for pricing<\/li>\n
- ClickUp Brain: <\/strong>Available on all paid plans for $5\/Workspace member\/month<\/li>\n<\/ul>\n
ClickUp ratings and reviews<\/h4>\n
- \n
- G2<\/strong>: 4.7\/5 (9,000+ reviews)<\/li>\n
- Capterra<\/strong>: 4.6\/5 (3,800+ reviews)<\/li>\n<\/ul>\n
2. Narrato<\/h3>\n
\n![\"Content](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/10\/Narrato-calendar.jpg\")
via Narrato<\/a><\/figcaption><\/figure>\n<\/div>\n Narrato is an AI-powered content workflow management system designed to make writing and publishing content faster, even at scale. Key features content creators will love include a built-in calendar, planning tools, and productivity aids. The software also includes an image generator and the ability to publish directly from the platform.<\/p>\n
Narrato best features\u00a0<\/h4>\n
- \n
- Use the AI writing assistant to streamline content planning by generating ideas for new content\u00a0\u00a0<\/li>\n
- The content brief generator feature is integrated with ChatGPT to give you more ideas for keyword research and what the competition is saying<\/li>\n
- Improve content strategy thanks to built-in SEO recommendations, outlines, and style guides<\/li>\n
- Stay on track and never miss a deadline with the content calendar feature<\/li>\n<\/ul>\n
Narrato limitations\u00a0<\/h4>\n
- \n
- While you can publish from the platform, you\u2019ll need to use another tool to schedule posts on social media<\/li>\n
- Some users wish the platform was more customizable<\/li>\n<\/ul>\n
Narrato pricing<\/h4>\n
- \n
- Pro:<\/strong> $52\/month per workspace<\/li>\n
- Business:<\/strong> $100\/month per workspace<\/li>\n
- Custom:<\/strong> Contact sales for pricing<\/li>\n<\/ul>\n
Narrato ratings and reviews<\/h4>\n
- \n
- G2:<\/strong> 4.7\/5 (30+ reviews)<\/li>\n
- Capterra:<\/strong> 4.9\/5 (10+ reviews)<\/li>\n<\/ul>\n
3. Kissflow<\/h3>\n
\n![\"Content](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/10\/Kissflow-BPM.jpeg\")
via Kissflow<\/a><\/figcaption><\/figure>\n<\/div>\n Kissflow is a business management tool that simplifies workflows without the need for coding. Visual workflows provide insight into where projects are and what\u2019s coming next. It boasts integrations with dozens of tools and features reporting to keep track of marketing metrics. ?<\/p>\n
Kissflow best features\u00a0<\/h4>\n
- \n
- The simple, no-code interface lets you create a customized workspace that makes sense to you<\/li>\n
- The drag-and-drop features lets you take forms and instantly create tasks to build workflows with ease<\/li>\n
- Visual workflows let you quickly see bottlenecks to optimize processes that avoid setbacks<\/li>\n
- Dynamic routing lets you instantly assign tasks to the right team member, saving time and effort when it comes to managing your team<\/li>\n<\/ul>\n
Kissflow limitations\u00a0<\/h4>\n
- \n
- Even though it\u2019s a no-code tool, there\u2019s still a learning curve<\/li>\n
- Some users wished there were more integrations with content management systems and CRMs<\/li>\n<\/ul>\n
Kissflow pricing<\/h4>\n
- \n
- Basic:<\/strong> Starts at $1,500\/month<\/li>\n
- Enterprise:<\/strong> Custom pricing<\/li>\n<\/ul>\n
Kissflow ratings and reviews<\/h4>\n
- \n
- G2:<\/strong> 4.3\/5 (500+ reviews)<\/li>\n
- Capterra:<\/strong> 3.9\/5 (30+ reviews)<\/li>\n<\/ul>\n
4. Hemingway<\/h3>\n
\n![\"Content](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/05\/hemingway-writing-app-example.png\")
via Hemingway<\/a><\/figcaption><\/figure>\n<\/div>\n Want to create high-quality content that meets international writing and style standards? Hemingway gets the job done by analyzing what you\u2019ve written and highlighting errors for readability.<\/p>\n
Hemingway best features\u00a0<\/h4>\n
- \n
- The user-friendly interface keeps things simple, so small businesses and large corporations with new hires can easily onboard team members without spending a lot of time or effort on training<\/li>\n
- Color-coding breaks down common errors, including sentences that are hard to read, uses of passive voice, and simpler alternatives<\/li>\n
- The word count feature makes it easy to create a wider range of content, whether it\u2019s long-form blog posts or social media posts that have limited characters\u00a0<\/li>\n
- The web version is free, or you can choose to download the paid desktop app<\/li>\n<\/ul>\n
Hemingway limitations\u00a0<\/h4>\n
- \n
- The barebones feedback sometimes includes errors, so you still need to use your judgment when accepting changes<\/li>\n
- It\u2019s not designed to catch spelling or grammar mistakes, so you\u2019ll need another tool for that<\/li>\n<\/ul>\n
Hemingway pricing<\/h4>\n
- \n
- Free online tool<\/strong><\/li>\n
- Desktop App:<\/strong> $19.99 one-time fee\u00a0<\/li>\n<\/ul>\n
Hemingway ratings and reviews<\/h4>\n
- \n
- G2:<\/strong> 4.4\/5 (40+ reviews)<\/li>\n
- Capterra:<\/strong> 4.4\/5 (10+ reviews)<\/li>\n<\/ul>\n
5. CoSchedule<\/h3>\n
\n![\"Content](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/04\/CoSchedule-Calendar-View-Example.png\")
via CoSchedule<\/a><\/figcaption><\/figure>\n<\/div>\n CoSchedule offers a suite of marketing products to streamline your content marketing strategy and build better workflows. The content marketing system<\/a> supports calendars for different uses, including a content calendar and social calendar. Support tools<\/a> are also designed to simplify training and make it easier to become a better content marketer.<\/p>\n
CoSchedule best features\u00a0<\/h4>\n
- \n
- The calendar features align the entire team whether they\u2019re working with freelancers or on the publishing side to get content live<\/li>\n
- The Actionable Marketing Institute offers fluff-free training sessions that are 30 minutes or less to improve your skills fast<\/li>\n
- The Headline Studio scores headlines and offers suggestions to produce more effective content for search engines and readers<\/li>\n
- Various views, including a Kanban board, make it easy to track content whether it\u2019s being briefed, written, edited, or published<\/li>\n<\/ul>\n
CoSchedule limitations\u00a0<\/h4>\n
- \n
- Some users feel the pricing is expensive, particularly if you want to use all of the features<\/li>\n
- While you can use it to publish to social media, some people reported errors\u00a0<\/li>\n<\/ul>\n
CoSchedule pricing<\/h4>\n
- \n
- Free Calendar:<\/strong> Free Forever<\/li>\n
- Social Calendar:<\/strong> $19\/month per user<\/li>\n
- Content Calendar:<\/strong> Call for pricing<\/li>\n
- Marketing Suite:<\/strong> Call for pricing<\/li>\n<\/ul>\n
CoSchedule ratings and reviews<\/h4>\n
- \n
- G2:<\/strong> 4.4\/5 (200+ reviews)<\/li>\n
- Capterra:<\/strong> 4.4\/5 (100+ reviews)<\/li>\n<\/ul>\n
6. GatherContent<\/h3>\n
\n![\"Example](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/09\/Document-editing-software-from-GatherContent.jpg\")
via GatherContent<\/a><\/figcaption><\/figure>\n<\/div>\n Eliminate the chaos and scale your content production with GatherContent. This content and workflow management software<\/a> lets you build better processes, align employees with their tasks, and simplify content creation and optimization. ??\u200d?<\/p>\n
GatherContent best features\u00a0<\/h4>\n
- \n
- Promote teamwork with collaborative features like real-time editing and brainstorming<\/li>\n
- Simplify your content database<\/a> by managing spreadsheets and docs in one convenient space thanks to the Content Hub<\/li>\n
- Templates speed up content creation<\/a> and build consistency across all pieces<\/li>\n
- Integrations and a custom API let you connect the apps you love and publish content faster\u00a0<\/li>\n<\/ul>\n
GatherContent limitations\u00a0<\/h4>\n
- \n
- The standard email notifications setting can be overwhelming for some users, but you can change these in your profile<\/li>\n
- Since the tool is highly customizable, there\u2019s a learning curve, and you\u2019ll need to train new users\u00a0<\/li>\n<\/ul>\n
GatherContent pricing<\/h4>\n
- \n
- Start:<\/strong> $99\/month, billed annually<\/li>\n
- Scale:<\/strong> $299\/month, billed annually<\/li>\n
- Transform:<\/strong> $799\/month, billed annually<\/li>\n
- Enterprise:<\/strong> Custom pricing<\/li>\n<\/ul>\n
GatherContent ratings and reviews<\/h4>\n
- \n
- G2:<\/strong> 4.3\/5 (80+ reviews)<\/li>\n
- Capterra:<\/strong> 4.2\/5 (10+ reviews)<\/li>\n<\/ul>\n
7. Teamly<\/h3>\n
\n![\"Kanban](\"https:\/\/clickup.com\/blog\/wp-content\/uploads\/2023\/10\/Teamly.jpg\")
via Teamly<\/a><\/figcaption><\/figure>\n<\/div>\n Teamly goes beyond content workflow management and is a software solution designed to manage every aspect of remote teams. With use cases from political and legal teams to marketing agencies, it\u2019s designed to improve communication, task management, payroll, and time tracking.<\/p>\n
Teamly best features\u00a0<\/h4>\n
- \n
- Instant chat lets you communicate in real time with team members, no matter where they are in the world<\/li>\n
- Kanban boards let you visualize your content workflow. including important due dates, content types, and project objectives<\/a><\/li>\n
- Use screen capture recordings to train, share ideas, and explain processes that you can reuse for new hires or to establish regular procedures<\/li>\n
- Keep tabs on workload with the time-tracking feature, and simplify payroll for salaried team members and freelancers like writers and editors<\/li>\n<\/ul>\n
Teamly limitations\u00a0<\/h4>\n
- \n
- Limited integrations can make it hard to work seamlessly if you have a large tech stack<\/li>\n
- Some users wish there was more customization when it comes to the dashboard design<\/li>\n<\/ul>\n
Teamly pricing<\/h4>\n
- \n
- Free Always<\/strong><\/li>\n
- Starter:<\/strong> $47\/month<\/li>\n
- Business:<\/strong> $97\/month<\/li>\n<\/ul>\n
Teamly ratings and reviews<\/h4>\n
- \n
- Starter:<\/strong> $47\/month<\/li>\n
- Free Always<\/strong><\/li>\n
- Capterra:<\/strong> 4.2\/5 (10+ reviews)<\/li>\n<\/ul>\n
- Scale:<\/strong> $299\/month, billed annually<\/li>\n
- Start:<\/strong> $99\/month, billed annually<\/li>\n
- Templates speed up content creation<\/a> and build consistency across all pieces<\/li>\n
- Capterra:<\/strong> 4.4\/5 (100+ reviews)<\/li>\n<\/ul>\n
- Social Calendar:<\/strong> $19\/month per user<\/li>\n
- Free Calendar:<\/strong> Free Forever<\/li>\n
- Capterra:<\/strong> 4.4\/5 (10+ reviews)<\/li>\n<\/ul>\n
- Desktop App:<\/strong> $19.99 one-time fee\u00a0<\/li>\n<\/ul>\n
- Free online tool<\/strong><\/li>\n
- Capterra:<\/strong> 3.9\/5 (30+ reviews)<\/li>\n<\/ul>\n
- Enterprise:<\/strong> Custom pricing<\/li>\n<\/ul>\n
- Basic:<\/strong> Starts at $1,500\/month<\/li>\n
- Capterra:<\/strong> 4.9\/5 (10+ reviews)<\/li>\n<\/ul>\n
- Business:<\/strong> $100\/month per workspace<\/li>\n
- Pro:<\/strong> $52\/month per workspace<\/li>\n
- Capterra<\/strong>: 4.6\/5 (3,800+ reviews)<\/li>\n<\/ul>\n
- Unlimited:<\/strong> $7\/month per user<\/li>\n
- Free Forever<\/strong><\/li>\n
- Collaboration tools:<\/strong> Things like comments, chats, and synergistic workspaces let you work alongside team members in real time and increase visibility into each team member\u2019s work<\/li>\n
- 2. Narrato<\/a><\/li>\n
- The 10 Best Content Workflow Software to Use in 2024<\/a>\n